insert department logo here Research Process Improvements February

<insert department logo here> Research Process Improvements February 12, 2021

Agenda • Ongoing Process Improvement Initiatives • ORA Overview • Dragon Team background • Pediatric process improvement updates • Process Improvement in Clinical Research • Overview of concepts • Ideas to begin applying them to your role

About Julie • 10 years experience as a research interviewer, assistant, specialist, and coordinator • Working with patients sparked interest in public health: Rollins ‘ 19 • Desire to optimize public health initiatives led to business school: Goizueta ‘ 22

Emory’s Office of Research Administration • Not just RAS • Fourteen offices that address compliance, contracting, and business operations • OSP, OTT, EHSO, RAS, IRB, IACUC, OCR, COI, ORA-IT, RGC, Export Control, Training, Strategic Operations, ORABO

Strategic Operations (Dragon Team) • Created as a result of recommendation by consulting firm Mc. Kinsey • Modeled on NASA’s Tiger Team concept: a team of dedicated problem solvers with different backgrounds who come together to work on problems • Project management, process improvement, and strategic mission for ORA • Work includes projects inside ORA, as well as cross-functional initiatives with members of Emory’s research community

ORA Mission, Vision, Values • Mission The Office of Research Administration provides collaborative administrative systems and technical expertise to facilitate scholarship, research, and discovery within the Emory community from inception through dissemination and application.

Project Management and Reporting Coordinate - Project meetings Develop - Project charters for each workstream Track – document progress and bottlenecks Distribution - Monthly status reports to Sponsor and Champion OFFICE OF RESEARCH ADMINISTRATION

Pediatrics Improvement Areas of Focus Process Flow Clarity MTA/DUA Transparency Sub-award Process RAS / CHOA OSP Orientation and Training Contracting

Emory and CHOA Funded Research Process Flow

MTA/DUA Updates

Process Mapping • Finalize Funded Project Flow, determine how Unfunded Projects should be routed • Mapping subaward and contracting processes Next Steps Communication Consistency • Sharing information with stakeholders and research administration offices • Designing long-term plan to ensure new processes are still in place

Process Improvement and Clinical Research

Six Sigma expertise is categorized by belts

Lean and Six Sigma complement each other

Lean principles focus on minimizing waste Lean provides tools and processes to eliminate waste from the manufacturing process resulting in improved efficiency, effectiveness, and profitability. Lean manufacturing involves never-ending efforts to eliminate or reduce 'muda' (Japanese for waste or any activity that consumes resources without adding value)

Kaizen is a culture of constant improvement

DMAIC is the core tool used to drive Six Sigma projects

Begin by mapping a process to identify areas for improvement

Identify muda (waste) using TIMWOODS

Use tools to identify root causes of waste

Using these principles in clinical research Don’t try to eat the elephant Engage others on your team Metrics matter

Next steps • Bring this back to your lab! How can you make your life easier? • Tools available on ORA website: Dragon Team • Interested in Six Sigma training? Emory Contining Education ASQ • Feel free to contact me: Julie. flores@emory. edu

Questions? Thank you!

Two Column Numbered List Layout Subhead 1. At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non 2. Deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio cumque 3. Nihil impedit quo minus id quod maxime placeat facere possimus, omnis voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis 4. Debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic tenetur atempore, cum soluta nobis est eligendi optio omnis dolor repellendus. Temporibus autem 5. Reiciendis voluptatibus maiores alias consequatur aut perferendis doloribus asperiores repellat. At vero eos et accusamus et iusto odio dignissimos ducimus qui blanditiis DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) 6. Praesentium voluptatum deleniti atque corrupti quos dolores et quas molestias excepturi sint occaecati cupiditate non provident, similique sunt in culpa qui officia deserunt mollitia animi, id est laborum et dolorum fuga. Et harum quidem rerum facilis est et expedita distinctio. Nam libero tempore, cum soluta nobis est eligendi optio 7. Voluptas assumenda est, omnis dolor repellendus. Temporibus autem quibusdam et aut officiis debitis aut rerum necessitatibus saepe eveniet ut et voluptates repudiandae sint et molestiae non recusandae. Itaque earum rerum hic 8. Tenetur a sapiente delectus, ut aut reiciendis voluptatibus maiores alias consequatur aut

Heading Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illum dolore eu feugiat nulla facilisis at vero eros et accumsan et iusto odio dignissim qui blandit praesent luptatum zzril delenit augue duis dolore te feugait nulla facilisi. DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)

Heading Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illu. DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)

Heading Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illu Priority Content TEXT DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)

Heading Column 1 Content Column 2 Content DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) Column 3 Content Column 4 Content Column 5 Content

Heading Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illu TITLE Subtitle Laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)

<insert department logo here> Appendix Additional layout and design options

Heading Sample Chart • Bulleted List 1 • Bulleted List 2 1, 6 • Bulleted List 3 4, 2 • Bulleted List 4 3, 2 1, 2 3, 2 [VALUE] Item 1 DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) Item 2 Item 3 Item 4 Item 5 Item 6

Heading Subhead 5 4, 3 4 Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illu. 3, 5 3 2, 8 2, 5 Lorem ipsum dolor sit amet, consectetuer adipiscing elit, sed diam nonummy nibh euismod tincidunt ut laoreet dolore magna aliquam erat volutpat. Ut wisi enim ad minim veniam, quis nostrud exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea commodo consequat. Duis autem vel eum iriure dolor in hendrerit in vulputate velit esse molestie consequat, vel illum dolore eu feugiat nulla facilisis at vero eros et accumsan et iusto odio dignissim qui blandit praesent luptatum zzril delenit augue duis dolore te feugait nulla facilisi. 2, 4 2 1, 5 2, 1 1, 8 1, 6 1 0, 5 0 Category 1 Series 1 DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) Series 2 Series 3 Series 4 Series 5 Series 6

40 30 20 10 0 Red Green Blue DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) Purple Orange Black White Grey

16 16 16 15 15 15 12 12 12 7, 6 5 5 5 3 3 RG DP 7, 6 FP GH JK LZ DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) RG 3 DP FP GH JK LZ RG DP FP GH JK LZ

Click to edit Master subtitle style Add text DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) Add text

Heading SUBITEM At vero eos et accusamus et iusto odio dignissimos ducimus qui blan praesentium voluptatum DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER) SUBITEM TEXT At vero eos et accusamus et iusto odio dignissimos ducimus qui blan praesentium voluptatum SUBITEM At vero eos et accusamus et iusto odio dignissimos ducimus qui blan praesentium voluptatum

DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)

Icons DEPARTMENT (EDIT: INSERT>HEADER AND FOOTER)