Innovative Methods for Teaching Computerized Document Production presented

Innovative Methods for Teaching Computerized Document Production presented by: Harpreet Kochhar and Michelle Rivers 1

Innovative Methods for Teaching Computerized Document Production Harpreet Kochhar, BA, MA (English), MA (Education) Professor and Coordinator, Office Administration Program Michelle Rivers, BAS Professor, Office Administration Program Co-authors of COLLEGE KEYBOARDING 18 th Canadian Edition 2

Innovative Methods for Teaching Computerized Document Production AGENDA – Introduction – Textbook editing process – How we teach Computerized Document Production course 3

Innovative Methods for Teaching Computerized Document Production Durham College - Office Administration Common first year Three 2 nd yr specialty options: Executive, Legal, Medical 1 st yr intake averages about 150 students Teaching at Durham College’s Office Administration 10+ yrs • College Keyboarding textbook used for many years • • Durham College Office Administration Program Guide 4

Innovative Methods for Teaching Computerized Document Production Office Admin Curriculum: Keyboarding only, Lessons 1 -25 are same in both texts 1 -25 & 1 -55 Keyboarding 1 st year, semester 1 2 hpw X 14 wks Office Admin Curriculum: Basic Word Processing Lessons 26 -55 used for Computerized Document Production Level I 1 st year, semester 1 4 hpw X 14 wks Office Admin Curriculum: Advanced Word Processing Lessons 56 -120 used for Computerized Document Production Level 2 1 st year, semester 2 5 hpw X 14 wks 5

Innovative Methods for Teaching Computerized Document Production Four-tiered multi-faceted skills approach throughout built into each lesson: – – Skill: Keyboarding Skill: Microsoft Word Software Skill: Office Documents and Procedures Skill: Communications 6

Innovative Methods for Teaching Computerized Document Production College Keyboarding 18 th Edition 7

Innovative Methods for Teaching Computerized Document Production Skill: Keyboarding 8

Innovative Methods for Teaching Computerized Document Production Skill: Microsoft Word Software 9

Innovative Methods for Teaching Computerized Document Production Skill: Communication 10

Innovative Methods for Teaching Computerized Document Production Skill: Office Procedures and Documents 11

Innovative Methods for Teaching Computerized Document Production The Textbook Process Every single word is read, checked, tested, vetted, re-checked by many people: • Co-authors • Developmental Editor • Acquisitions Editor/Publisher • Technical Reviewers • KPD Software Experts • Copy Editor • Proofreading Editor • Content/Production Editor • Our students: 150+ each year 12

Innovative Methods for Teaching Computerized Document Production Co-authors Developmental Editor **Team** • Checking, verifying each word, each instruction, each revision • Liaison with Co-authors on Revisions • 3 American Co-authors • 3 Canadian Co-authors • Team of authors with 70+ yrs of combined classroom experience Technical Reviewers • KPD Software – hardwiring solutions for software • Checking, verifying each word, each instruction, each revision 13

Innovative Methods for Teaching Computerized Document Production KPD Software “Trials” • Test software by completing drills • Each & every drill completed as if they are a student taking the course Copy Editor Proofreading Editor • Transfer each revision from developmental stage to textbook • Checking, verifying each word, each instruction, each revision • Feedback loop to Coauthors • Fresh set of eyes proofreads entire textbook • Checking, verifying each word, each instruction, each revision • Feedback loop to Coauthors 14

Innovative Methods for Teaching Computerized Document Production Acquisitions Editor TEAM Executive Marketing Manager Copy and Production Managing Editor 15

Innovative Methods for Teaching Computerized Document Production 150+ students working through each document and drill provide invaluable feedback for revision and clarification at the instructional level 16

Innovative Methods for Teaching Computerized Document Production Revision Correction Clarification 17

Innovative Methods for Teaching Computerized Document Production More Details Visual References Canadian Content 18

Innovative Methods for Teaching Computerized Document Production Canadian Content Updated Terminology Clarification 19

Innovative Methods for Teaching Computerized Document Production Balanced cultural, gender and geographical national representation 20

Innovative Methods for Teaching Computerized Document Production Million Eyes - Reviewed 21

Innovative Methods for Teaching Computerized Document Production New Additions: • Module 1 covers Alphabetic keys and Module 2 covers Figure and Symbol Keys • Module 3 introduces Word 2010 Basics, not Word 2007 Basics • Module 4, “Correspondence Review” – students assess and edit their own work. • Module 12 “Reports with Bibliography and Citations” teaches students the important skill of creating a bibliography • Module 15 “Meeting, Travel, and News Documents, ” covers Minutes with Track Changes, Itinerary, and Agenda. All essential components, especially for Exec. Admins. • Module 16 “Legal and Medical Documents” sneak preview of each specialty. Great for one-year certificate programs that don’t have the second-year specialization program. • NEW REFERENCE GUIDES: Three new reference guides include: Windows 7, File Management, and Web Based Computing: Cloud computing and Web 2. 0. • Projects 22

Innovative Methods for Teaching Computerized Document Production How We Teach • We use Web. CT • Everything is electronic • Files uploaded by Friday 2 p. m. the week before they are used. Students read/print as needed, they decide when to print, minimal printing • Absent students – follow Web. CT site 23

Innovative Methods for Teaching Computerized Document Production We post Subject outline Faculty timetable and contact information Weekly lesson plan for each week Weekly lab instructions Weekly quiz - multiple-choice true/false, marked by Web. CT, password protected, timelimited • Announcements • Samples, text files, additional handouts • Web links • • • 24

Innovative Methods for Teaching Computerized Document Production Subject Outline Lesson Plan 25

Innovative Methods for Teaching Computerized Document Production Level 2 • • 1 st year, semester 2 5 hpw X 14 wks Delivered twice per week: 2 hrs/3 hrs or 3 hrs/2 hrs Established routine – students know exactly what to expect First class: • • • KPD Warmup Take up lab Quiz Assessment Lecture Lab Second class: • Lecture continued and/or review • Lab work • Extra help 26

Innovative Methods for Teaching Computerized Document Production Students complete the Module Warmup through KPD while faculty get set up 27

Innovative Methods for Teaching Computerized Document Production Take up Lab • Students open submitted assignments from Web. CT or KPD • Faculty open Word solution document or KPD and display on presenter • Students identify and correct errors in their documents with a pen, promotes self-correction, proofreading • Another opportunity to review difficult concepts 28

Innovative Methods for Teaching Computerized Document Production Quiz in Web. CT • Instant feedback • *Attendance strategy* assessments and quizzes: no make-ups, end of term ends with a bonus assessment & quiz/drop lowest quiz mark 29

Innovative Methods for Teaching Computerized Document Production Module Assessment • Choose an assessment from previous week’s module content • Use KPD software • *Learning strategy* gives students a week to practise concepts from the previous week’s Module, promotes attendance, for marks 30

Innovative Methods for Teaching Computerized Document Production Module Lecture • Demonstrate with presenter while students follow along - “show & do” • *Lecture strategy* have students type & format a letter before teaching letter format guidelines, show them what they’re missing, what they didn’t think of 31

Innovative Methods for Teaching Computerized Document Production Lab Instructions • End the first class with the Lab instructions, time permitting they can start lab • Decide if you will allow students to work at home or not, KPD can be done via Web Reporter 32

Innovative Methods for Teaching Computerized Document Production Second Class • Continue lecture for difficult concepts or review lecture • *Learning strategy* incorporate into review a tip or two here and there, demo a shortcut, demo common mistakes & solutions • Lab work time for students to practise, practise • Extra help – faculty assist one-on-one, individualized learning • Students bring questions to this period • Some students bring in work completed and check it all against the solution binder prior to submission 33

Innovative Methods for Teaching Computerized Document Production Classroom Strategies • Solution Binder – remains in the room for students to compare their own work against, helps to promote proofreading, self-evaluation and self-correcting • KPD submission – Web Reporter • File submission to Web. CT Assignment Folder, helps prevent plagiarism, also backup for students in case of lost files • Grading – assigning many documents, selecting one unannounced document for printing and submission for grading 34