Innovative education and new skills to increase engagement

Innovative education and new skills to increase engagement in Science Activity Pole 1 Isabella Van de Velde Royal Belgian Institute of Natural Sciences Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Reporting to National Agency Progress report • • d ve o r p p due 30/03/2017 a & d itte covering period 01/09/2016 – 28/02/2017 m b u s Interim report • • due 29/04/2018 covering period 01/09/2016 – 28/02/2018 => further pre-financing payment Final report • due within 60 days of end date 31/08/2019 => payment balance of the grant Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Interim report important for 2 nd pre-financing payment • due 29/04/2018 • covering period 01/09/2016 – 28/02/2018 ü at least 70% 1 st payment used Þ request for further pre-financing payment ü < 70% 1 st payment used Þ once at least 70% used: submit interim report important to submit signed timesheets + other costs to coordinator report approved by the NA = payment within 60 calendar days on receipt interim report Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Time management • all partners must record time spent on project • if engaged in multiple EU projects ensure to be correct in time record • record time in timesheets • fill out template 38 h/40 h • every 6 months to submit to coordinator Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Budget table ↔ Gantt chart ERASMUS+ BIOTALENT 2016 -2019 - Budget (€) Projectcode: 2016 -1 -BE 02 -KA 202 -017356 Working Days Lead Partner activity RBINS AEM HNHM UOC CETAF Intellectual Outputs 10 55 5 5 0 O 1 Architecture of the e-learning platform 5 5 5 40 0 O 2 Operational e-learning platform 5 15 5 5 0 O 3 Tutor guide/manual 5 5 10 15 0 O 4 Course curriculum 85 20 80 85 20 O 5 Online learning component 10 5 25 30 0 O 6 Attended learning component 10 5 15 30 0 O 7 Learners assessment tools 15 20 5 25 0 O 8 Validation Plan and Course certificates 10 10 5 30 0 O 9 Quality Assurance Report 5 10 5 25 0 O 10 Report on e-learning Best Practices 10 20 5 5 0 O 11 Blended learning model for adaptable modular biodiversity training courses total WD 170 165 295 20 grant amount per day 214 137 74 137 214 total 36380 23290 Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete 12210 40415 4280

Activity Pole 1 Project Management and Administration Reporting to National Agency • coordinator reports outputs of the project => Erasmus+ Project Results Platform (http: //ec. europa. eu/programmes/erasmus-plus/projects/) • coordinator reports project details, activities, final report => Mobility Tool+ Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Grant = unit contributions • • • Project management and implementation Transnational project meetings Intellectual outputs Multiplier events Learning and Teaching activities Exceptional costs Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Project management and implementation • unit contribution per partner • supporting docs: reporting on implementation of activities and production of outputs • • coördinator: 500 € / month partner: 250 € / month Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Transnational project meetings • unit contribution depends on travel distance • supporting docs: proof of attendance, signed participant list, meeting reports • 100 - 1999 km: 575 €/participant/meeting • 2000 km and more: 760 €/participant/meeting Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Intellectual outputs • number of WD x unit contribution depending on category of staff & country • supporting docs: proof of intellectual output produced; proof of WD = timesheets Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Multiplier events • number of participants x unit contribution • budget only for participants outside partnership • supporting docs: proof of attendance, agenda, meeting docs • unit contribution depends on local (100 €) / international (200 €) participants Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Learning and teaching activities • number of participants x unit contribution • supporting docs: proof of attendance • demonstrate relationship between person and beneficiary (staff - voluntary) • unit contribution travel depends on travel distance 100 - 1999 km: 275 € - 2000 km and more: 360 € • unit contribution support: 100 €/participant/day Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial and contractual rules Annex III & IV Exceptional costs • • • 75% of the eligible costs sub-contracting, purchase of goods and services supporting docs: invoices ü production 9 educational video’s ü design and printing course promotional brochure ü production of BIOTALENT promotional video Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Financial Management Grant payments • first pre-financing payment: 40% of total budget • second pre-financing payment: 40% of total budget • final payment: balance of the grant Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

Activity Pole 1 Project Management and Administration Dissemination is important in ERASMUS+ • keep record of all your BIOTALENT dissemination activities • template to complete will be provided ü in all communication and promotional material use Erasmus+ and EPOS logo ü BIOTALENT logo is available on the project website biotalent. myspecies. info Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete

biotalent. myspecies. info Thank you all for contributing to the project’s success! Any questions? Isabella Van de Velde RBINS Isa. Vandevelde@naturalsciences. be Transnational Project Meeting 5 -6 October 2017 Natural History Museum of Crete - University of Crete