INKIND OR CASH MATCH INKIND ANDOR CASH MATCH

IN-KIND OR CASH MATCH

IN-KIND AND/OR CASH MATCH • • DIFFERENCES TYPES OF IN-KIND REQUIREMENTS DOCUMENTATION

DIFFERENCES In-Kind Contributions/Match vs Cash Match IN-KIND CASH MATCH ▪ Non-Cash donations ▪ Actual dollars received. ▪ Donations of space, goods, services or ▪ Either general fund dollars, activity funds time. ▪ Does not have any effect on total program budgets. ▪ Value of In-Kind is recorded in MUNIS for audit purposes. or cash donations from non-federal third parties (i. e. partner organizations), or by non-federal grants

TYPES OF IN-KIND DONATIONS SPACE (RENTAL VALUE) ▪ Use of an area, room or building. (Assistance for Rental Value of rooms or areas within JCPS can be obtained through JCPS Real Estate ▪ Form to record rental value of space Space In-Kind TANGIBLE GOODS/SUPPLIES ▪ Tangible goods include things like equipment, books, cars, clothing, furniture and supplies. Goods may also be intangible, such as advertising, patents, royalties and copyrights. Goods may be used, surplus, brand new or even loaned. ▪ Form to record goods/supplies Goods and Supplies

TYPES OF IN-KIND DONATIONS SERVICES (PROFESSIONAL AND/OR NON-PROFESSIONAL) ▪ In-kind services are professional services donated by groups such as corporations, small businesses, vendors, colleges, individual professionals or tradespeople. For example, your organization could be given transportation or publishing support. ▪ Form to record services received Donated Services TIME (VOLUNTEERS) ▪ An in-kind donation involving time occurs when people give their time free of charge or for payment by a third party on the nonprofit's behalf. An employer might also loan paid employees to help support a nonprofit. ▪ Form to record volunteer hours Volunteer Hours

REQUIREMENTS * IN-KIND ▪ JCPS Schools or Other Locations are responsible for tracking and keeping all supporting documentation for In-Kind. Samples are: ▪ Timesheets ▪ Purchase Orders ▪ Invoices/receipts for items donated ▪ Statements from agencies providing services ▪ Items sent to Grants and Awards will be included in the auditable grant master file. ▪ All supporting documents must be retained for 5 years after the program is closed and audited. Verify with Grants and Awards for retention dates.

REQUIREMENTS * CASH MATCH ▪ All cash match funds must be received in Grants and Awards before budgets can be released for use. ▪ Schools or other offices using general fund dollars must provide a full MUNIS account code (Org-Object-Project). ▪ Grants and Awards will coordinate with the Budget office and initiate a transfer to move funds from the general fund account to the grant account. Budgets will be reduced in general fund and increased in the grant. ▪ Schools using District Activity (Fund 22) must provide a full MUNIS account code(Org-Object-Project) ▪ Grants and Awards will coordinate with the Budget office and initiate a transfer to move funds from the Fund 22 account to the grant account. Budgets will be reduced in Fund 22 and increased in the grant.

REQUIREMENTS * CASH MATCH ▪ Schools using School Activity Funds ▪ Checks must be written payable to “Treasurer, JCPS and sent to Grants and Awards, 4 th Floor, Van. Hoose ▪ Checks will be deposited and receipted into the applicable grant. NOTE: Make sure and follow Red. Book guidelines when using School Activity Funds.

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