InHome Supportive Services New Timesheet Training presented by

In-Home Supportive Services New Timesheet Training presented by: Contra Costa County In-Home Supportive Services IHSS Public Authority

Overtime, Travel Time, Wait Time Delayed Due to a recent Court action, the State will not be implementing payments for overtime, travel time, and wait time for IHSS providers at this time. The “hours cap” of 61 hours per week for each provider will not go into effect at this time. Authorized hours worked will be paid at the regular hourly rate of $11. 50, and travel and wait time will not be paid. This means providers will be paid the same way they were in 2014. The IHSS program will notify you if and when there any further changes.

Timesheets and Payroll Wage in Contra Costa County is $11. 50 There are 2 pay periods per month: 1 st through 15 th of the month 16 th through last day of month Timesheets are due on or after last day of the pay period Do not turn in timesheets early Do not claim hours while recipient is in hospital Complete and turn in W-4 form/Direct Deposit

Timesheet – 2 Page View Carefully tear along dotted line Sign & date, before mailing

Timesheet – Sample Write numbers clearly in the hours and minutes time entry boxes – use black ink only No writing in boxes marked with 0

Keep Numbers Simple Scanning equipment will be “reading” the timesheet. It is important that you “print” numbers simply and clearly.

Record Time In Hours and Minutes Ø No leading zeros in the hours boxes. Ø Always include zeros in the minutes boxes, if applicable. Ø If you forget to put a 0 in the 2 nd box for 10, 20, 30, 40, or 50 minutes, it will read as 1, 2, 3, 4, or 5 minutes. HOURS MINUTES 8 5 0 0 3 0 29 th 6 1 5 7 hours 5 minutes 30 th 7 0 5 6 hours 40 minutes 31 st 6 4 0 8 hours 50 minutes 26 th No Work 27 th 10 hours 30 minutes 28 th 6 hours 15 minutes Total 1

Incorrect Timesheet #1 Putting more than one number in a single time entry box Decimal point in time entry box

Incorrect Timesheet #2 Writing numbers too big – going outside time entry boxes – not very clear writing

Incorrect Timesheet #3 Using color ink, other than black – not very clear writing

Timesheet – Correctly Completed Writing clearly and using black ink One number per box and kept inside boxes

Timesheet Processing Timesheets mailed to Timesheet Processing Facility (TPF) in Chico, CA An envelope with the pre-printed address included with each timesheet If you lose the envelope, the TPF address on back of timesheet Only one timesheet per envelope Timesheets must be submitted on or after the last day of the pay period Paychecks are mailed from Sacramento, so you will receive your paycheck 7 -10 business days after received by the TPF

Provider Assistance Help Desk Has your timesheet been received at the Chico facility? Has your timesheet been processed? Has your timesheet been rejected? Has payment for your timesheet been made? For these questions, call the State Provider Assistance Help Desk Monday – Friday, 8: 00 a. m. to 5: 00 p. m. , except State holidays 1 -866 -376 -7066

Direct Deposit To be eligible for Direct Deposit, you must have: a checking or savings account; and worked for IHSS for at least 90 days The Direct Deposit form can be downloaded at http: //www. cdss. ca. gov/agedblinddisabled/PG 1719. htm Once established, if you DO NOT have any timesheet activity for 60 days, your Direct Deposit will be cancelled. For more information and to request a Direct Deposit form, call the Provider Assistance Help Desk at 1 -866 -376 -7066.

Replacement Timesheet/Change of Address Did you make a mistake? Did you lose your timesheet? Did your timesheet get damaged? Call IHSS Public Authority 1 -800 -333 -1081 to request a replacement timesheet The replacement timesheet will be mailed to you. Did you move? Has your phone number changed? Call IHSS Public Authority at 1 -800 -333 -1081 to report these changes.

Getting Paid/Preventing Delays Paychecks will be issued within 10 working days once your timesheet is received by the facility in Chico. Get paid quicker… Sign up for Direct Deposit Don’t mail timesheets until the end of each pay period – otherwise it will be rejected

Contra Costa County Public Authority would like to thank Sonoma County for sharing this Power Point presentation.