Infrastructure Delivery Management Toolkit 2010 Edition Delivery Process

Infrastructure Delivery Management Toolkit: 2010 Edition Delivery Process 1: Portfolio Management Programme Management Sonny Schmidt 1 development through partnership

The IDMS Prov Infr Strat DP 1: Portfolio Management DP 1 -1 Infrastructure Planning Develop U-AMP Develop C-AMP (including prioritised (including work plans) MTEF works list) DP 1 -2 Programme Management G 1(a) PF 1. 3 G 1(b) PF 1. 4 Develop/review IPMP Dev Proc Strat P C 1 PF 2. 1 G 2 PF 2. 2 PF 5 Manage Implementation PF 2. 3 PF 4 DP 2: Project Management DP 2 -1 Planning (Develop IPIP) Package definitio n Package prep P C 2 G 3 PF 1. 3 Works plannin g G 4 Design developt. P C 3 P C 4 a PF 1. 4 G 5 P C 5 MFC Info G 6(a) T 1 PF 2. 1 PF 5 DP 2 -4 Close Out DP 2 -3 Works DP 2 -2 Design Con/Del works G 6(b) P C 4 b PF 2. 2 Project Close Out Handovr works G 7 Update Asset Register G 8 T 2 PF 2. 3 PF 4 DP 3: Operations & Maintenance DP 3 -1 Recognise & accept assets G 8 PF 1. 3 DP 3 -2 Mobilisation for Facilities Mgt PF 1. 4 DP 3 -3 Operations PF 2. 1 PF 5 DP 3 -4 Maintenance PF 2. 2 PF 2. 3 DP 3 -5 Demobilise Facilities Mgt PF 3 PF 4

User and Custodian Portfolio Management Outputs User organisations Custodian organisations U-AMP Construction procurement strategy IPMP Organisation and Support plan Monitoring reports Recommended actions C-AMP Work Plans Organisation and Support plan Monitoring reports Recommended actions 3

Programme Management (1) Definition: “a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually”. 5

“Programme View” of Budget 6

Portfolio Structure Portfolios, Programmes and Projects Highest level Portfolio Lower level Portfolios Higher level Programmes Lower level Programmes Projects Other work

Programme Management Roleplayers Programme Structure Corporate Structure 8

Construction Procurement Strategy 9

INFRASTRUCTURE PROGRAMME MANAGEMENT PLAN The “IPMP” The Client Department’s: • MTEF Infrastructure Projects, and • Management Requirements See as an “Instruction” to the Implementing Department/Agent (part of Service Delivery Agreement) 10

PMI PROJECT MANAGEMENT PLAN Communications Management HR Plan Management Risk Plan Management Procurement Plan Management Time Plan Management Cost Plan Management Quality Plan Management Scope Plan Management Project Plan Management Plan 11

MULTI PROJECT ENVIRONMENT Communications Management HR Plan Management Communications Management Risk Management Plan HR Plan Communications Management Risk Management HR Plan Communications Management Procurement Risk Management Plan HR Plan Communications Management Procurement Management Risk Management Plan HR Plan Time Communications Management Procurement Management Plan Risk Management Plan HR Plan Time Communications Management Plan Procurement Management Plan Risk Management Cost Plan HR Management Plan Time Communications Management Plan Procurement Quality. Management Plan Risk Management Plan HR Plan Cost Plan Time Management Plan Procurement Quality. Management Plan Risk Management Plan Cost Plan HR Plan Scope Quality Time Management Plan Procurement Management Plan Risk Management Plan Management Cost Management Plan Scope Management Plan Time Procurement Quality. Management Plan Risk Plan Management Project Cost Plan Scope Time Management Plan Procurement Quality. Management Plan Management Project Cost Plan Management Plan Scope Time Management Plan Procurement Quality. Management Plan Project Plan Management Plan Cost Scope Time Plan Management Plan Quality Management Plan Project Cost Management Plan Scope Quality Time Plan Management Plan Project Cost Management Plan Scope Plan Management Plan Quality. Management Plan Project Cost Management Plan Scope Quality Plan Management Plan Project Management Plan Scope Plan Management Plan Quality Management Plan Project Management Plan Scope Plan Management Plan Project Management Plan Project Management Plan 12

IPMP: THREE PARTS Part 1: Management Requirements applicable to all Programmes/Projects Communications Management HR Plan Management Risk Plan Management Procurement Plan Management Time Plan Management Cost Plan Management Quality Plan Management Scope Plan Management Programme Plan Management Plan 13

IPMP: THREE PARTS Part 2: Management Requirements applicable to specific Programmes Communications Management HR Plan Management Risk Plan Management Procurement Plan Management Time Plan Management Cost Plan Management Quality Plan Management Scope Plan Management Programme 1 Programme 2 Programme 3 Programme 4 Plan 14

IPMP: THREE PARTS Part 3: Programme MTEF Project List Separate list for each programme: Prog 1 Project List Prog 2 Project List Prog 3 Project List Prog 4 Project List • Active Projects: Budgets based on Committed Cost • Approved Projects: Budgets (preferably) based on Tender Estimates • Proposed Projects: Budgets based on Preliminary or Conceptual Estimates 15

Thank you 16