Information Theory Society Conference Committee Update Emanuele Viterbo

Information Theory Society Conference Committee Update Emanuele Viterbo Barcelona July 10 th, 2016

Committee Members in 2016 • • • Emanuele Viterbo (Chair) Alon Orlitsky (Ex Officio) Daniela Tuninetti (Ex Officio) Rüdiger Urbanke (Ex Officio) Jeffrey G Andrews Albert Guillen i Fabregas Stephen Vaughan Hanly Urbashi Mitra Elza Erkip Brian Kurkoski

Meetings updates • See the Conference Committee report for details

IT Symposia ISIT 2015 Hong Kong Closed 2016 Barcelona Running 2017 Aachen Review budget 2018 Vail On track 2019 Paris Review budget (need to sign contract soon)

ISIT 2017, Aachen - Budget • Waiting for final version of the budget • Under examination by the CC [Bo. G Vote] Vote by email in the next couple of weeks

ISIT 2019, Paris - Budget • Under examination by the CC • Urgency to get approval since the venue needs a 10% deposit [Bo. G Vote] Vote by email in the next couple of weeks

ISIT 2018 Budget • 850 participants about 8% surplus Pessimistic 75% about 4% surplus Optimistic 125% about 13% surplus • Registration $790 IEEE+IT advance • $60 K IEEE loan costs and down payment for the venue. [Bo. G Vote] The conference committee recommends Bo. G approval of the budget and the loan request

IT Workshops ITW 2015 Closed 2015 Jerusalem, Israel Jeju, Korea 2016 Cambridge, UK On schedule 2017 Kaohsiung, Taiwan TCS MOU approved Closed Future ITWs -- Interest from potential organizers: Proposals for ITWs are usually approved 18 to 24 months before the workshop.

TCS 9 th International Symposium on Turbo Codes 2016 This symposium has been regularly technically cosponsored by IT Society in the past editions [Bo. G Vote] The conference committee recommends Bo. G approval of the technical co-sponsorship

CISS 2017 This symposium has been regularly technically cosponsored by IT Society since 2010 [Bo. G Vote] The conference committee recommends Bo. G approval of the technical co-sponsorship

ISIT 2020 bids • Los Angeles (presentation) • Melbourne (presentation) • Helsinki (retracted based on CC comments but plan to resubmit for 2021 or 2022)

Green conferences The term refers to conferences where the waste is kept to a minimum by avoiding to distribute: • CD/USB sticks with proceedings • Full conference bags • Paper programs and printouts The use of apps to navigate the program, to access the papers, and to plan which talks to attend is gaining momentum and can help us to transition to green conferences. This solution has the potential of reducing the registration fees by 20 -30$. • [For discussion] The conference committee proposes to strongly encourage organizers to all future ISIT’s and ITW’s to: • Distribute the proceedings via internet enabling bulk download one week before and 4 weeks after the conference • Have a conference app that also enables browsing of individual papers during the conference • Use a paper bag