Information Systems Indicators Human Resources Service direction Date

Information Systems Indicators Human Resources Service / direction Date JJ/MM/AA

Information Systems • A clear and shared organisation üStandardised and current hierarchical charts üStandardised and current functional charts Definition of an information system: a set of human and material resources, the purpose of which is to design, process, store, route, present or destroy information. Source: General Interdepartmental Education of August 25 th, 2003 Service / direction Date JJ/MM/AA

art Example: hierarchic ch Service / direction Date JJ/MM/AA

art Example: functional ch Service / direction Date JJ/MM/AA

Information Systems • Formalized and shared processes üProcedures with flowcharts üOperating modes Service / direction Date JJ/MM/AA

Example: flowchart Service / direction Date JJ/MM/AA

Information Systems • Trained and informed administrators ü Adult continuing education ü Networks identified and enlivened jobs (Example: network administrators the supplementary Hours …) Service / direction Date JJ/MM/AA

Information Systems • The information systems covering Human Resources needs of the University of Rouen: 1 – Staff Management 2 – Remuneration / Pay 3 –Management of teaching services and the supplementary hours 4 - Management of competitions Service / direction 5 - Teachers researchers holders and contractuals’ dematerialisation of the recruitment files 6 – Training Management 7 – Payroll Piloting Date JJ/MM/AA

Information Systems • Information systems derived from: üthe Ministry of Higher Education and Research, üother universities, üdeveloped in-house, üof the Agency of Mutualisation of Universities and Establishments (AMUE) Service / direction Date JJ/MM/AA

Information systems • Example of data flow: the « payroll » flow "HELICO": Management tool for services of the teachers, the supplementary hours and other temporary works Deflection of the supplementary hours and other temporary works "WINPAIE": Payroll pre-liquidation tool DRFIP (General Treasury): The payroll is entirely contracted to DRFIP Payroll data enriched with analytical ventilation Payroll preliquidation Payroll File(KX) Manual inputs Service / direction "SIFAC": Analytical and Accounting Financial Information System Date JJ/MM/AA "HARPEGE": Staff management tool

Information Systems • Example of data flow: the « payroll » flow "HELICO": Administrators in faculties Deflection of the supplementary hours and other temporary works "WINPAIE": Payroll pre-liquidation tool DRFIP (General Treasury): The payroll is entirely contracted to DRFIP Pre-liquidation of payroll Payroll File (KX) RH managers of central services Service / direction Date JJ/MM/AA "SIFAC": Directorate of Financial Affairs Payroll data enriched with analytical breakdown "HARPEGE": The administrators in faculties and the administrators RH of central services

Information Systems • Expected directions of progress: ü"urbanised" information systems, i. e. interconnected to avoid any "double input", ütowards more extensive dematerialisation: dematerialisation of contract staff files, access of the agent to his/her administrative file to input any change… Service / direction Date JJ/MM/AA

Calendars • Shared general calendars • Disseminated simple and detailed calendars Service / direction Date JJ/MM/AA

dar Example: general calen Service / direction Date JJ/MM/AA

ndar Example: detailed cale Service / direction Date JJ/MM/AA

RH Indicators • Why indicators? They are a tool: üof social dialogue üto monitor the activity üto measure objective achievement üto measure the impacts/efficiency of the actions implemented Service / direction Date JJ/MM/AA

The indicators • A SOCIAL BALANCE SHEET is established every year, listing data and indicators on: Emplyment and workforce • Workforce by category • Faculties’ distribution • … Service / direction Demography Status and career Work conditions • Age pyramid • … • Mobility • Promotion • Training • … • Part-time work • Leave and absence • … Date JJ/MM/AA Social gatherings, cultural and sport activities • Social action • Sport • …

Indicators • Indicators defined as part of the Five-year Contract of Development (CQD) of the establishment concluded with the Ministry of Higher education and of Research A network of referents coming from different services and enlivened by the management controller and the representative quality of the university Qualification chips of data used for defining indicators Service / direction Date JJ/MM/AA

RH Indicators • Preferably, from data in the Information systems -> fiabilisation perms data of information system • As well as data collected by the administrators RH Service / direction Date JJ/MM/AA

icators RH d Some examples of in • The endorecruitment of the teachers researchers: data collected by the administrators of the office of the teachers. A target was defined • Part of the teachers researchers: existent data of information systems. Analysis of evolution Service / direction Date JJ/MM/AA

Thank you for your attention Service / direction Date JJ/MM/AA