Information Management WFP Logistics We Deliver Lesson Objectives

Information Management WFP Logistics, We Deliver

Lesson Objectives By the end of this lesson, you will be able to: 1 Describe the importance of emergencies information in 2 Describe the types and sources of information across the supply chain 3 Describe the logistics information management process

Emergency Cycle: Information Management Operation Reporting Logistics Plan of Action Logistics Assessment Response Recovery Ev en t Preparedness Logistics Preparedness Mitigation Build-up on Experience

Importance of Information in Emergencies Increased Stakeholder Capacity Foundation for Decision Making Supports Coordination Links phases of the Disaster Cycle

Open information exchange Information Exchange Benefits Challenges Common situational awareness Technical issues Better use of resources Political issues Builds relations Timeliness of data collection & release Supports future cooperation Unclear priorities Creates a culture of exchange Confidentiality concerns Sustains communication Culture of guarding information

From Data to Information Data Collection Collation/ Filtering Analysis Information

Information in Emergencies Questions Is it our responsibility? How can it be shared? Is it operational? What is the source?

Open information exchange Logistics Information Seasonal Affects Freight Forwarder Ocean Ports River Ports Local Market International National Mills Logistics Services Food Transport Hub Airports Goods Helipads Transporters Warehousing Health Non-Food Logistics Fuel Shelter Logistics Information Storage Facilities Road Rail Transport Network Customs River Entry Points To Country Government Storage Dedicated Fleet Activity Area Other Partnership Humanitarian Org Capacity Corridors 3 W In Country Time/Costing Maps Overland

Information in the Supply Chain Information Functions Principles Tracking Standardized Measure Performance Accurate & Relevant Control & Reporting Current Evidence based decision-making Information Categories Internal External

Discussion – Supply Chain Information Flow Discuss and list per group the information needed to manage and control your Supply Chain (procurement, transport, warehousing): • What kind of information do you need? • Who do you get the information from? • Who do you provide information to? 15 minutes to prioritize 15 minutes to present/discuss

Information Across the Supply Chain PURCHASE ORDER or RELEASE NOTE (Prepositioned) SOURCING & PROCURME NT NEED IDENTIFI ED TALLY SHEET WAYBILL ISSUED LOADING AUTHORIZATIO N ENTERED DISPATCH COMMENCED WAYBILL ENTERED DISPATCH REPORT CUSTOMS CLEARING & FORWARDIN G DIRECT DELIVERY DISTRIBUTION or WAREHOUSE TALLY SHEET WAYBILL SIGNED DRR PREPARED CARGO DELIVERED INVOICE PAYMENT MODULE MODE SELECTION INVOICE PAYMENT REQUEST RECEIPT ENTERED DRR PRINTED PAYMENT FOR SERVICE

Tracking and Tracing Trace Track Control

Reporting and Evaluation Monitoring Evaluation Reporting Performance

Information in Emergencies Maps Con. Ops Situation Reports Forms SOP’s Dashboards Meeting Minutes Infographics

Logistics Cluster Lead in IM Operational Support Collection & Dissemination Info Sharing Platform

Information Management Process Info Dissemination Website Data Gathering Maps Infrastructure Relief Commodities Analysis/Info Generation Databases Specific Logistics Reports Bulletins / SITREPs Fuel GIS Customs Web Platform Aviation Programme Requests Tools for Coordination Info for Logistics Coord Meetings Commodities Cargo Prioritization Customs Information Guide

Recap Lesson Questions: 1 What are the principles, functions and categories of information management? 2 What are the information needed during an emergency? 3 What are the sources of logistics information?

Questions