INFORMAL REPORTS SPECIFIC GUIDELINES 2 III SPECIFIC GUIDELINES

INFORMAL REPORTS

SPECIFIC GUIDELINES 2

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o specific suggestions regarding n n n 3 personnel equipment procedures products services …

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o o o 4 main purpose = n to persuade data = n objective audience = n internal or external

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Abstract o o o 5 purpose of writing brief reference to the problem to which the recommendations respond summary of recommendations covered

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Body v Organization 1) Problem – Recommendation 2) brief discussion of the problems and then a detailed list of recommendations o 6 recommendations in the same order as the problems

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Body v Focus n n 7 * Keep the focus on the recommendations * Discuss the problems, absolutely, but be concise. Do not go into too much detail with the problems. Do not repeat what you have already done in the Problem Analysis Report.

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Body v v description of the problems (concise) description of the recommendations (detailed) n n n 8 What should be done? Change or upgrade from what to what? Be specific.

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Body v v v 9 data that support your recommendations main benefits of the recommendations (heading) any possible drawbacks or consequences (heading) § Be specific, esp. with costs.

III. SPECIFIC GUIDELINES B) RECOMMENDATION REPORTS o ABC Format n Conclusion o o 10 brief restatement of main recommendations the main benefit of the recommended change your offer to help with the next step (as always, further contact)