Industrial Training Briefing http fes utar edu mycurrentstudentsitp

Industrial Training Briefing http: //fes. utar. edu. my/current-students/itp/ FYP Coordinator for DXXX – Dr XXXX (XXX@utar. edu. my) Room FE X(X), 8 th Floor

Training Details � 3 months training period (Must fulfill minimum 12 weeks without personal leaves) �From 2 nd Oct 2017 to 31 st Dec 2017. Instruction: 1. Go to http: //fes. utar. edu. my/current-students/itp/ to access all the information and student’s resources for ITP 2. Update your information and contact 2 through pre-registration form (Due date: Week 3, Friday).

Message from FYPC �Students who wish to propose their own project titles must liaise with a staff member for supervision and propose their titles to the respective FYP coordinator for approval three weeks before the start of trimester. �If you have any issues with the title registration, discuss with your FYP coordinator

LKCFES Industrial Training Website http: //fes. utar. edu. my/current-students/itp/ 4

Industrial Training Programme �It is compulsory for all UTAR LKC FES 5 students to complete industrial training for 3 months (all programmes except QS) or 6 months (for QS only). � Industrial training provides exposure of students to the real-life working environment. �Students gain experiences valuable for their personal and carrier developments; they observe, learn and develop their interpersonal and communication skills. �Besides, the industrial attachment provides students the opportunity to meet and network with people of various occupations.

UEGE 3114/UXXX 2 XXX : Objectives �expose students to professional practices in the industrial sector under supervision of experienced staff, �provide an opportunity for students to observe reallife industrial practices and implementation of theoretical lessons and principles learnt in the programme, �provide an opportunity for students to acquire interpersonal skills through meeting and working with professionals in the industrial sector. 6

UEGE 3114/UXXX 2 XXX : Course Outcomes On completion of this course, a student shall be able to: �apply knowledge of 7 mathematics/sciences/engineering fundamentals �apply technical skills and modern tools in the work place �comply with the relevant rules and guidelines to professional practice �follow code of ethics and standards of professional conduct �demonstrate written and oral communication skills �demonstrate the ability to work independently and as part of a team (your assigned tasks during the internship should cover all the �demonstrate life-long learning and self-improvement course outcomes)

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Industrial Training Guidelines �Students are required to participate and work as industrial trainees in the industry of their academic discipline. �Industrial training is a credited course programme, and thus is compulsory in order to fulfill the degree coursework requirements for graduation. �The whole industrial training process takes two (2) trimesters: �One trimester for conducting pre-registration and placement process. �One trimester for conducting the actual industrial training and oral presentation. 8

Pre-Requisites �Students must satisfy all the requirements stipulated by the course syllabus of industrial training. �To all QUALIFIED STUDENTS who wish to undergo industrial training (IT): �Please read and understand the IT standard operation procedure (SOP). �Attend the departmental IT briefing. �Comply with the SOP of industrial training (before and during the IT). 9

Requirements to Proceed Internship: UEGE 3114 § The students who are eligible to apply for internship Must Fulfill the following requirements based on the results of Jan 2017 Trimester: (1) CGPA ≥ 2. 0 (2) GPA ≥ 2. 0 (3) Total credit hours earned ≥ 60 hrs (Result of May 2017 WOULD NOT BE CONSIDERED). § The student who does not fulfil these UTAR requirements CANNOT Proceed their industrial training. § Students are NOT allowed to appeal. 11

Requirements to Proceed Internship: UXXX 2 XXX § The students who are eligible to apply for internship Must Fulfill the following requirements based on the results of Jan 2017 Trimester: (1) CGPA ≥ 2. 0 (2) GPA ≥ 2. 0 (3) Total credit hours earned ≥ 45 hrs (Result of May 2017 WOULD NOT BE CONSIDERED). § The student who does not fulfil these UTAR requirements CANNOT Proceed their industrial training. § Students are NOT allowed to appeal. 12

Requirements to Proceed Internship: (University policy) �Students are not allowed to conduct their industrial training in their last trimester. �If you have to do so, please write the reason clearly in pre-registration form to explain why you could not conduct industrial training in the previous trimesters, and your current study plan. Approval is subject to your justification. 13

Before IT (Industrial Training) 13

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Role and Responsibilities of Industrial Training Student (SOP) 15

Forms & Documents 117

Placement of IT (Self-Applying) � Students are required to work out their own placement with the 17 assistance of the Faculty’s Industrial Training Committee according to the procedures that have been set by the Faculty. � The discretion of whether or not to accept a student as an industrial trainee lies entirely with the company. � NO CHANGING nor SWAPPING of jobs upon CONFIRMED placement without obtaining approval from their Faculty. � No working in close relative’s company to avoid conflict of interest. � All placements must be conducted for FULL TIME basis. � All students must inform the Faculty their industrial training appointment as soon as they receive the offer. Students are required to submit company REPLY SLIP/OFFER LETTER and LETTER OF UNDERTAKING AND INDEMNITY by student and parents/guardian to their IT Coordinator before conducting their industrial training. � Final placements will be decided by the Industrial Training Committee

Search for Company � Find company which offers industrial training relevant to your programme. � Work conducted in the selected company should be able to cover all the IT course outcomes. � Refer to the company lists provided. � Search the Internet or newspaper etc. � www. Jobstreet. com. my � www. Jobs. DB. com. my � www. yellowpages. com. my � Ask lecturers, family members, relatives and friends for recommendations. � Call the company for availability first! � Obtain the following: � Name, Address, Contact Person, Contact Email & Tel & Fax No. � Company may ask for UTAR support letter for placement application, obtain it from your IT coordinator. � Avoid applying to too many companies at one time, as companies do not prefer students keep rejecting offers. 19

UTAR’s Company List: 20

Placement of IT (Faculty Arrangement) � A list of companies which are classified as UTAR Industrial Training Cooperative Partners (UITCPs) will be posted on website/email. � In principle, the University will assist student to arrange an industrial training placement in a UITCP listed company. � The student must apply for the positions advertised by the University using the ‘pre-registration’ form through IT Coordinator/Lecture in charge. � The company may interview, or may just accept the student recommended by the University via IT Coordinator/Lecture in charge. � However, once the arrangement is done, the student must accept the offer; otherwise, the student will need to withdraw the registration of industrial training. 17

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Industrial training/placement outside Malaysia � Students are allowed to undergo the industrial training 19 abroad. � It is compulsory for student to purchase international medical and hospitalization insurance. � Students must fulfill the immigration requirements of the designated country of the industrial training/placement. � DCInter. Net and DISS will be informed to assist the student in applying for the necessary (e. g. application of visa, purchase of insurance, letters of indemnity, etc. ). � Kindly contact the International Division of the University for any assistance or clarifications on immigration matters.

Application for Overseas Internship 1. 2. 3. 4. 5. 6. 20 The duration of internship/ research can be one (1) trimester or more; up to a maximum of one academic year. Usually, there is no stipend or allowance for the duration of the internship/ research at host institution. No tuition, registration and administrative fees are charged unless stated otherwise and agreed by both institutions. Applicants are required to pay for their return airfare, transport, meals, accommodation, books, stationery and other living expenses during the internship at the host institution. The application form for internship can be obtained from DCInter. Net website at http: //www. utar. edu. my/dcinternet/ Applications are subject to approval by both UTAR and the selected host institution. For more information, please contact Ms. Furnny Ong from Division of Community and International Networking (DCInter. Net) (10 th Floor, KB Block).

Useful Links 23

Application Cover Letter/Email for [Student name] Placement [Address] [Tel]/[Email] [Date] [Title, Name] [Position(e. g. HR Manager)] [Company name] [Address] [Tel]/[Email] ………. . (For email, this part above is NOT necessary) Dear [Title, Name], RE: Application for Industrial Training Attachment I am a year 3 student pursuing the B. Eng. (Hons) Electronic & Communications Engineering at Universiti Tunku Abdul Rahman (UTAR), and wish to apply as a trainee for Industrial Training at your company. Our industrial training period is from 2 Oct to 31 Dec 2017. I enclose herewith my resume. I shall be most grateful if my application is considered favourably. Please contact our industrial training programme coordinators Dr. Yap Wun She (yapws@utar. edu. my) for any inquiry on the training programme. Thank you very much. Yours faithfully, …………… [Student name], [IC] 26

Resume and Interview �There are plenty of resume template online! Download one and modify it accordingly. �Prepare it properly, so that your strength and potential are highlighted! Important note: It is always important to customize your resume depending on the nature of the company business. �There also plenty of interview skills and tips online. Read through them carefully before you attend interview. �For workshops of resume writing and interview skills, please contact Ms. Fook Oi Yee from Department of Soft Skills Competency (DSSC) (Sungai Long Campus) 27

During IT (Industrial Training) 28

Remarks �Remember to register and pay the tuition fee for industrial training. �Inform your Industrial Supervisor first if you have any problem. �The approval of emergency leave during your industrial training is subject to the company. You must inform Industrial Coordinator of any approved leave. �Contact Industrial Coordinator if problem persists. 29

Attitude on Industrial Training �Be punctual to work. �Positive, can-do attitude. �Put in efforts and interest in your work. �Try to learn as much as you can. (Remember that you not only learn technical skills, but also soft skills) �Ask when you have inquiry. �Request for opportunity to involve in extra work. (We always receive the comment from companies that our students just follow the instruction) �Comply with the rules and regulations of the company, especially on the safety aspect! 30

Safety and Health Precautions �OSH is always the priority in any circumstance! �Learn and follow the OSH rules and regulations in the company. �Try not to: �Travel too often �Work alone �Always overtime �Expose yourself to any type of hazard �Report to the respective coordinator when: �You feel unsecured (frequent travel, working alone, frequent overtime, sex harassment, unreasonable request) �You feel unhealthy (no PPE, polluted working environment) 31

One of the Complaints from Industry Dear XXXXX, I would like to express my impression on your previous student who working with us before i consider your new student. I would like to highlight some issue during their working period. 1. No time management, always LATE TO WORK. 2. NO DISCIPLINE, even they need to stop working, no resign letter, no call to inform management, no answering our call. 3. During working time, when any water leaking, not even try his solve the problem, ACT LIKE SENIOR waiting foreign worker to handle it. some hard work like sweep water leaked beside machine also a very not willing task to them. Honestly, as a technician or engineer, if when there is any accident happen, any issue occur, should be the 'knowledgeable' senior to guide what to do, if not the 'knowledgeable' also at least use their mouth to ask or show their body language willing to help as a them during their training period. But we found VERY DISAPPOINT on our future generation, look like a stranger in our factory. I think without a proper trial & explanation before go to training is a WASTE OF PEOPLE EFFORT, and WASTE OF RESOURCES. 32 We do hope some optimitic & cheerful student to support us, but please interview them before you recommend to us, and we will NOT PAY them during this working period.

Assessment �Report & Log Book – 45 % �Student Appraisal by Company – 45 % �Oral Presentation – 10 % �Submit Report and Student Appraisal BY ONE WEEK BEFORE JAN 2018 TRIMESTER START (must follow report guideline). �Oral Presentation will be on the ONE WEEK BEFORE JAN 2018 TRIMESTER START. �Students will only be graded PASS or FAIL. �Not contributing to GPA. 33

Marking Scheme (assessment rubrics)

IT plan & Log records �To ensure both students and industry understand the course outcomes of the Industrial Training, you must discuss with your Industrial Supervisor on the tasks assigned during your industrial training, then fill up and submit “Industrial Training Plan ” to your coordinator within the First Two Week of your industrial training. �You may write and type for the log book. �You have to record your log book weekly during your training period. �Attached the IT plan, weekly and monthly log 33 report in the IT report at the end of the IT period.

IT Report �Students must document their working experience, log the activity. �On completion of their training programme, Students must submit a written report. �It is compulsory for students to follow the Industrial Report Guidelines and Template when writing their report. �Report that does not follow the guideline will be rejected. �Marking scheme can be found in the Faculty website! 34

IT Visit by lecturer �Normally will be scheduled in end of Nov to early of Dec. �Lecturer will contact you via phone or email for the visitation arrangement. Make sure you are contactable. (Please update with IT Coordinator if you have changed your contact number or email. ) �Print out and fill up the visitation report before the visitation. � Follow the instructions given by lecturer during the IT visit. �Inform IT Coordinator if no visits are arranged two (2) weeks before the IT end. 37

Frequently Asked Questions 35

Summary of the Placement Procedures �Submit the pre-registration form by Week 3, Friday. �Find your placement (cover letter, UTAR support letter, and resume). �Submit company’s reply slip/offer letter, together with the “letter of undertaking and indemnity” to coordinator in hardcopy. �Register UEGE 3114/UXXX 2 XXX Industrial Training during the Course Registration period and pay the tuition fee. �Report to your training company on time. 39

Summary of the Tasks during Training �Discuss with your Industrial Supervisor and fill up the “Industrial Training Plan” and submit the softcopy to coordinator within the first two week of industrial training. �Always write your logbook during your training (Weekly & Monthly logbook). �Get your company/industrial supervisor to fill up the PEO& PO survey form (as this is for collecting feedback for the program not to student). �You will be contacted & visited by a Visiting Supervisor during the training. (Print out and fill up the visitation report before the visitation). �Get your industrial supervisor to fill up the appraisal form at the end of training. 40

Summary of the Tasks during Training �Complete your report one week before the Jan 2018 trimester commences. �You will have to submit your comb binding report in the week before the Jan 2018 trimester start. �You have to present your industrial training experience on the week before the Jan 2018 trimester start. 41

Declaration �All the information for Industrial Training* can be obtained from Faculty website. �Make sure you read and understand all the procedure in Faculty website. �From time to time, the coordinator may update you the latest details and process related to the industrial training. �The information presented here is for general guidelines only. �*PS: If you unable to get any ITP related Always consult your coordinator if you face any form/document/information from the Faculty ITP website, problem. please report to me or Dr Lee Kim Yee (kylee@utar. edu. my) immediately. 42

Thank You Q & A GOOD LUCK & ENJOY YOUR INDUSTRIAL TRAINING! 43