Indiana Election Administrators Conference Statewide Voter Registration System

Indiana Election Administrator’s Conference: Statewide Voter Registration System (SVRS) December 16, 2015 1

Agenda 2015 December Hotfix Special Projects Ø Ø County Portal Migration US District Court Voter List Maintenance Multi-State Voter List Maintenance GIS Data Clean-up 2016 Training Ø Ø Web Training Recording Web Sessions Epollbook Overview Who do you call? 2

2015 December Hotfix Implementation Wednesday, December 9, 2015 Ø ABS Form Modifications: ABS-IN Person, ABS-IN Person Spanish, ABS Traveling Board, ABS Attorney General, ABS 13, ABS-Mail Spanish Ø Multi-State Voter Registration: New Hopper Ø Absentee Ballot Application – Digital Image Modification Ø Addition of a “Transfer Button” once a registration is matched • Transfer button now appears on both BMV and OVR Hopper Search pages Ø e. Pollbook Vote History Business Rule • Vote History Import function for e. Pollbook counties cannot be completed until the Ballot Batch Process is done 3

SVRS Special Projects County Portal Migration Migrating to new County Portal by end of year. Necessary - current site out-of-date - new site offers more flexibility. Ø New county login required Ø Steps to create new county logins will be emailed Ø County login passwords will be maintained by county users 4

SVRS Special Projects US District Court Voter List Maintenance Web training: TBD – Step-by-Steps will be provided Ø Data from Northern and Southern US District Courts received and separated by: • • Disqualified – Moved out of District Undeliverable Moved out of District Deceased Ø Counties to work from spreadsheet Ø Task to be completed by February 2, 2016 Ø Earliest date to begin task after the Primary is May 4, 2016 5

SVRS Special Projects US District Court Voter List Maintenance 6

SVRS Special Projects US District Court Voter List Maintenance 7

SVRS Special Projects US District Court Voter List Maintenance 8

SVRS Special Projects Multi-State Voter List Maintenance Web training: 1/5/16 Ø New Hopper – Interstate Crosscheck • Functionality in December Hotfix scheduled for the evening of December 16 • Matches from other states of 70% or greater in hopper load • Functionality will not be turned on until 1/5/16 • This allows for training to be completed. • Task to be completed by February 2, 2016 • Earliest date to begin task after the Primary is May 4, 2016 9

SVRS Special Projects Multi-State Voter List Maintenance Ø New Hopper – Interstate Crosscheck 10

SVRS Special Projects Multi-State Voter List Maintenance Ø Interstate Crosscheck Hopper 11

SVRS Special Projects Multi-State Voter List Maintenance Ø Interstate Crosscheck Hopper 12

SVRS Special Projects Multi-State Voter List Maintenance Ø Interstate Crosscheck Mailers created in batch Ø Generate mailers from Batch Reports 13

SVRS Special Projects Multi-State Voter List Maintenance Interstate Crosscheck Mailer 14

SVRS Special Projects GIS Data Clean-up Documentation will be provided. Ø Intent is to identify addresses that may be assigned to wrong precinct Ø Compared SVRS data to mapping of precincts submitted to IED. Ø Issues have been identified into 4 categories • Precinct Name: SVRS and precinct map name do not match. • Addresses as RR or PO Box: Need street addresses. • Precinct Boundary Map Discrepancies: Precinct map does not depict precinct lines correctly – displaying at the wrong scale. • Geocoding Base Data Errors: Data may show on wrong side of street. 15

SVRS Special Projects GIS Data Clean-up Ø Precinct Name Clean-up by End of Year • Precinct Name: SVRS and precinct map name do not match. • SVRS changes will not be necessary. IED will update precinct shape file. 16

SVRS Training Need training on SVRS? Request a remote or onsite training session! Ø The web training tool called ADOBE CONNECT is used for remote training. Recorded web training sessions are also available for viewing at any time. This feature is especially helpful for new users and part-time absentee users. Ø Onsite visits can be requested by contacting the HAVA Administrator, Marsha Carrington. All onsite visits must be approved by the Co-directors. 17

SVRS Training 2016 Web Training schedule has been posted! 2016 is packed full of SVRS Web Training. Ø US District Court Data Clean-up Ø Multi-State Data Clean-up Ø New User Overview Ø Election Setup Ø Election Prep Ø March Build Overview Ø Absentee 18

SVRS Web Training Recordings Quest Webinars can be accessed from SVRS, Upcoming Web Session Link or SVRS Web Session Catalog. Missed a session - no worries! • Recorded web training sessions along with training session step-by-steps are located on County Portal. 19

SVRS Training e. Pollbook Overview Web training (e. Pollbook Overview): 3/15/16 and 3/16/16 Ø e. Pollbook vendors are required to train each county on their e. Pollbook solution Ø Quest will conduct two e. Pollbook overview web training sessions Ø epollbook Overview pre-recorded web training session is available 20

Who Do You Call? We’re all here to help! Ø SVRS questions – contact SVRS Help Desk • Shawn Marlow and Katy Mc. Greevey • (888) 467 -8771 or insvrssupport@questis. com Ø SVRS application training – contact Quest Proficiency Management Team • Kelly Sprague: 317 -806 -8855 ksprague@questis. com • Keagan Pennycuff: 317 -806 -8852 kpennycuff@questis. com Ø SVRS program management – contact Baker Tilly • Seth Cooper: 312 -729 -8107 or seth. cooper@bakertilly. com 21

Who Do You Call? We’re all here to help! Ø SVRS precinct key and system updates - contact HAVA Administrator • Marsha Carrington: 317 -234 -8683 or havaadministrator@sos. IN. gov Ø Election policy questions – contact IED Co-Directors • Brad King: 317 -233 -0929 or bking@iec. in. gov • Angie Nussmeyer: 317 -232 -3940 or anussmeyer@iec. in. gov Ø Election legal questions – contact Co-Legal Counsel • Dale Simmons: 317 -232 -3929 or dsimmons@iec. in. gov • Matthew Kochevar: 317 -232 -3942 or mkochevar@iec. in. gov 22

Questions 23