IMPLEMENTING THE DIGITIZATION OF REVENUE COLLECTION FOR STATE

IMPLEMENTING THE DIGITIZATION OF REVENUE COLLECTION FOR STATE HOUSING COMPANY, GHANA (NATIONWIDE) THROUGH erp. Crebit Solution BY REVNET LIMITED

What is erp. Crebit? • Erp. Crebit is an industry-wide computer software system used to manage and coordinate all the clients resources, information and functions of business from shared data stores • Erp. Crebit is capable of performing the functions that will introduce efficiency into the revenue collection processes of SHC offices nationwide 10/26/2020 © Revnet Limited 2016 2

SHC's Revenue Collection Process §Involves the following processes • Identification & Enumeration • Billing • Payment • Reporting • Monitoring & Enforcement 10/26/2020 ©Revnet Limited 2016 3

SHC's Revenue Collection Process § Run a full billing and Payment Cycle Identification & Enumeration Monitoring & Enforcement Generate Bill Erp. Crebit Reporting 10/26/2020 Payments ©Revnet Limited 2016 4

SHC's Revenue collection process § Generate bills Code/Web. Guid. embedded with Payment § Payment Code embodies all Bill details such as Payer. ID, Zonal Offices/Sub and Revenue Codes § Pay with Payment Code through any of the accredited payment channels 10/26/2020 ©Revnet Limited 2016 5

SHC's Revenue Collection Process Benefits § Single solution for both billing and payment § Ties bills and payments together to an entity § Monitoring & Enforcement made easier with generation of reports and receipts validation § There is no charge for the software • only transaction processing charge like all payment processors § System is highly configurable, an additional modules can be added rapidly as required § It has advanced business logic engine, which can enforce data integrity: e. g. user cannot just enter any address without proper conformity with GIS standards 10/26/2020 ©Revnet Limited 2016 6

Approach & Benefits Cloud Based Database infrastructure § Customize existing infrastructure for each zonal offices: • Rapid development and deployment • with no more additional hardware investment § Deploy multiple payment platform (m. Pay) • Customized Po. S Terminals • Customized m. Pay Card viewer • Mobile money, m. Power, txtnpay etc • Credit/Debit Card – Master card, Verve, Visa etc. • Transfers • Bank branch Cheque/draft 10/26/2020 ©Revnet Limited 2016 7

Approach & Methodology § Training of SHC personnel in two phases… (overview and on-the-job) • Generate Bill (Revenue Dept. / Estates) • Prepayment Collection (Revenue Officers / Field Collectors using m. Pay/POS) • Generate Report (BOD/Management/Finance/Auditor/Budget) 10/26/2020 ©Revnet Limited 2016 8

Approach & Methodology § Billed property: Capture property details of a particular property. § Address Location: Capture property details with (GIS) Coordinates of a particular property. § Billed Property Customer: Assign a payer to that particular property. § Billed Property Valuation: Assign categories and assessment details to the property. § Process Bill: Generate bill either daily, quarterly or yearly as applicable. 10/26/2020 ©Revnet Limited 2016 9

SHC -Project Home Page 10/26/2020 ©Revnet Limited 2016 10

Login 10/26/2020 ©Revnet Limited 2016 11

Setup Bill Property ü Select Bill Property 10/26/2020 ©Revnet Limited 2016 12

Setup Bill Property ü Add New Billed property 10/26/2020 ©Revnet Limited 2016 13

Setup Property – Address Location ü Input bill property address 10/26/2020 ©Revnet Limited 2016 14

Setup Bill Property – GIS Info ü Select Coordinates of the property 10/26/2020 ©Revnet Limited 2016 15

Setup Bill Customer ü Add bill property customer 10/26/2020 ©Revnet Limited 2016 16

Setup Bill Customer ü Add Customer details 10/26/2020 ©Revnet Limited 2016 17

Setup Bill Property Valuation ü Add bill property Valuation 10/26/2020 ©Revnet Limited 2016 18

Process Bill ü Select Bill Agency ü Select bill period ü Generate bill 10/26/2020 ©Revnet Limited 2016 19

Sample Bill ü Make payment with Web Guid/payment code 10/26/2020 ©Revnet Limited 2016 20

Payment Process § Choose payment channel most convenient. § Payment through: • Web with Credit/Debit cards or bank transfer. • Po. S with Credit/Debit Card. • Bank Branch with cash, cheque/draft or transfer. • Prepayment collections. 10/26/2020 ©Revnet Limited 2016 21

Other Payment Modules Choose convenient mode Payment (web based) 10/26/2020 ©Revnet Limited 2016 22

Print Receipt for payer 10/26/2020 ©Revnet Limited 2016 23

Revenue Items 10/26/2020 ©Revnet Limited 2016 24

Setup Plan Main Activities Durati Phasing Milestones / Expected Output on Setup/Configurati 2 Week Month 0 -1 1. Creation of Profile on Erp. Cre. Bit for SHC on/ Personnel 2. Identify personnel for Admin Privilege Deployment of 3. Collection of Revenue items and applicable Erp. Cre. Bit rates from all Properties. Tentative Date 4. Collection / Set up of SHC Bank Account details on ERPCrebit Training of SHC Personnel on Erp. Cre. Bit Generation of Demand Notices 10/26/2020 3 Month 1 -2 1. Training of SHC staff with Admin Privilege Weeks 2. Training of SHC Personnel on erpcrebit 3. Training of Revenue officers on m. Pay/PPC Collection 4 Month 2 -3 1. Data Upload Weeks 2. Generation of Demand Notices ©Revnet Limited 2016 25

Training Schedule 10/26/2020 ADMINISTRATIVE ZONES REGIONS VENUE GREATER ACCRA • SHC HEAD OFFICE ASHANTI • ASHANTI • BRONG AHAFO • ASHANTI OFFICE WESTERN • WESTERN • CENTRAL • WESTERN OFFICE EASTERN • VOLTA • EASTERN NORTHERN • NORTHERN ©Revnet Limited 2016 REMARKS 26

OTHER MODULES OF ERPCREBIT includes but not limited to the followings 10/26/2020 ©Revnet Limited 2016 27

Application Processing ü Maintain applications ü Minimize use of stationery ü Document attachments 10/26/2020 ©Revnet Limited 2016 28

Services ü Manage Appointments ü Court Administration ü Land / Property Management 10/26/2020 ©Revnet Limited 2016 29

Human Resources ü Staff Management ü Appraisal Management ü Staff Activity Report 10/26/2020 ©Revnet Limited 2016 30

Payroll Management ü Pay slips accessibility ü Overtime & others 10/26/2020 ©Revnet Limited 2016 31

Correspondence ü Maintain Correspondence contacts ü Minimize use of stationery ü Correspondence attachments 10/26/2020 ©Revnet Limited 2016 32

Invoice 10/26/2020 ü ü Invoice processing Invoice payment Invoice Discount Invoice tax deducted ©Revnet Limited 2016 33

General Ledger ü Maintain Bank account ü Approvals ü Bank Deposit 10/26/2020 ©Revnet Limited 2016 34

Vehicle Parking Mgt. ü Vehicle parking rate ü Parking attachments 10/26/2020 ©Revnet Limited 2016 35

10/26/2020 ©Revnet Limited 2016 36