IMPLEMENTING A DIGITAL DICTATION SOLUTION FOR YOUR PROFESSIONAL
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IMPLEMENTING A DIGITAL DICTATION SOLUTION FOR YOUR PROFESSIONAL PRACTICE 1
WELCOME • Introduction Enrico Schaefer – John Sohacki – • Format 11: 30 - 1: 00 – 12: 15 - 10 Minute Lunch Break – • Survey Audience Lawyers – Law Enforcement – 2
THE TECHNOLOGY ADVANTAGES Why Digital Dictation How to Implement a Solution 3
RE-THINKING YOUR THINKING • • • Tech Habits Tech Process 24 x 7 Competitive Advantage Working From Everywhere Blog Post – • Personal Item – • Digital Dictation Passport Administrative App River Pulled E-mail Report – Linda Cobb – 4
RE-THINKING YOUR THINKING (2) Managing Cases Case Matter Strategic 5
ROI Inexpensive Increased Productivity 6
WHAT IS DIGITAL DICTATION Digital dictation is a method of recording and editing the spoken word in real-time within a digital audio format. 7
DIGITAL DICTATION OFFERS SEVERAL ADVANTAGES OVER TRADITIONAL CASSETTE TAPE BASED DICTATION: 8
CASSETTE TAPES • Availability Only at Your Desk – or. . Micro cassette – 9
CASSETTE TAPES (2) • Routing Physical handoff – In-office only – • Segmentation – • Prioritization – • None Dictation tracking – • None Editing – None 10
CASSETTE TAPES (3) Quality Deteriorating 11
DIGITAL ADVANTAGES 12
AVAILABILITY 24 x 7 13
ROUTING immediate 14
SEGMENTATION Routing by Task Category, Not Person Each 'thing' is separate Routing Segmentation 15
PRIORITIZATION Top items go to top of list 16
DICTATION TRACKING "completed" tag Who transcribed what? Dictation is Preserved 17
EDITING Insert and over write function 18
QUALITY CD 19
TECHNOLOGY ROI Digital Dictation offers the best ROI of any technology implementation for your practice 20
SHOW & TELL Desktop / Laptop Dictation Portable Dictation Portable Cell Phone Web Dictation http: //ublogwetype. com/ 21
PRACTICAL APPLICATIONS 22
WHAT GET'S DICTATED? Tasks Delegation! Calendaring Web Emails Articles / Blog posts Extranet updates Classic Transcription Correspondence Pleadings Motions 23
WHAT GET'S DICTATED? (2) Client Information Capturing other people's information Everything! 24
PROCESS Technology is only as good as its process Document the workflow Train your employees to succeed Commit Regularly re-commit 25
CONCLUSION Don't be intimidated Take small steps and keep moving forward Get in the game! Compete! Handouts Law. com Question & Answer Fun Stuff Extranet Copernic Desktop Search Blogging Stats 26