Implementation At Irish Institutes of Technology Maura Stephens

Implementation At Irish Institutes of Technology Maura Stephens Deputy Librarian(GMIT) Áine Meehan Systems Librarian (IT Sligo)

Koha, Open Source LMS ● ● ● ● LAMP System ( Open source Web development platform - Linux OS, Apache Web server, My. SQL database management system and PHP - scripting language. ) Full LMS. Development sponsored by libraries, volunteers, and support companies worldwide. Interleaf, in partnership with PTFS in UK host and support this Saa. S system alongside the other products listed Continuous System development and new releases twice a year (May and November) Interleaf will make sure that the versions of each release issued to us are bug free, and wait for phase 2 before applying update. Browser-based, functionality based on the user’s authorisations, compatible with modern browsers Transactions performed in real-time with no buffer delay. Set up in based on the possibility of Institute mergers in time

Timeline - 3 months Configuration Spreadsheets Data Fix Spreadsheet Very Exciting Google Sheets Suppression Rules. MARC mappings No Issues for IT Sligo. Good Time of year. Summer. UAT Data Export Kickoff Data Fix Real UAT Go Live Tidy up of Data and Export Not our first Rodeo UAT and more UAT . Duplicate patron records. Spaces in barcodes. Change to Export Tables Required. We had prior knowledge of a UAT process, from when we centralised our servers but it was very different. All Staff involved. UAT really happened in September when students came back and we had “live” issues. .

Stakeholders Students and Staff Library Systems Librarian Library Management Project coordinator All Library Staff Local IT Services Interleaf and EBSCO Very approachable Educampus Project Manager Service Liaison Officer Weekly calls UAT help

Big Bang Implementation 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. EDS Discovery Koha LMS Exam papers repository Wordpress (ever had to create a website in 4 weeks? ) ERM (Coral) PC Reservation Plus editing existing products to match new info etc. . Springshare products. You. Tube Videos. Dspace Institutional Repository Booked (Room Booking) Piwik Analytics SQL Reporting Ezproxy/ Shibboleth Authentication EDI Quotes and Orders 14. Rebus Reading Lists

Lessons Learnt Summary ● ● ● ● Initially Software used for project Management was confusing at first. UAT and training too short. Hard to train on a live system that’s only starting off. More Training documentation was Required. Confusion over Communication methods. Metadata mapping from proprietary system created significant issues. Material types For early implementers - many issues identified that have been resolved in subsequent projects More info needed in advance - chicken and egg We all have different business practices. No one size fits all solution We all did very well in very short space of time

Ch, Changes!! ● ● ● ● Moving to a browser based system (cookies, popups) Using frameworks for cataloguing Changing from WAM to Edugate (Shibboleth) /Ezproxy. IT Sligo moved to ezproxy in 2016 Live Updates (no more postings for funds!) Item Records on ebooks ACQ: PO’s do not contain PO number, using baskets, fund adjusting very clunky Also moving discovery systems, data uploads, problems with e. Books Koha online manual confusing, does not directly link to the correct version

What we like ● ● ● ● Wordpress. Much faster. More features. Not as many css and javascript hacks. Edi quotes and orders-quick Hyperlinked system. You can easily click to open a patron record from a cat record etc. EDS and Koha easily customised. EDS has fewer dead links than our previous discovery product Accessibility (browser) Easy to put links to other systems on staff dashboard Cataloguing: Once we got to grips with using frameworks. Great to have Authority Control for every single record Reporting (once you get the hang of SQL) Single sign-on - no PINs! Support Desk based in same time-zone Educampus Support as Back-Up and as an advocate Using Teamworks as a collaborative tool No locked records Future proof ● POTENTIAL- Koha has great potential for us. Plugins etc. No extra charge

EDS Discovery ● ● ● Using it as default search in GMIT and IT Sligo Automatic uplifts from library catalogue twice a week User friendly, easy navigation on LHS Narrow by the usual facets, including content provider (not possible on previous system) Results include online videos (AP) Support provided by Ebsco and Interleaf with the possibility of escalation via Educampus

Circulation

Room Bookings System (Booked)

Coral ERM

Exam Papers ● ● ● Previously hosted on our old library server, past exam papers have been transferred to a separate app, hosted by Interleaf Controlled by Ezproxy access, compiled of drop-down easily navigable indexes they are very accessible for our patrons View, download and pdf printing facilitated

Research Repository

Piwik Analytics

Challenges ● ● ● No Penalty point system Browser based, some users finding it difficult to get used to Opac searching (ranking) Field protection in patron records Acquisitions very different - no posting Inter Library Loan System coming in next release No Partners searches of each others catalogues Staff move between campuses all the time. Were used to a login based system. With Koha your location is linked to your staff record, need to remember to switch locations when logging on at a different location. Claiming of serials not possible via EDI Credit Notes not catered for by system, need to put workarounds in place Some functionality not there but Interleaf/Educampus are working together to get some of the development we need in place

Opportunities ● ● ● ● Collaboration (to-day!) Further our potential with new systems e. g. Coral, Booked etc. Reading lists system (yet to be implemented) will greatly aid collection development Lib. U (Library User Group) set up to oversee system implementation, identify training gaps, under the Edu. Campus umbrella Libu wiki/shared space where we can share procedures, documentation, queries etc. Now that all IOTs have implemented, many training sessions are being arranged on a sectoral level. Supplier is responsive to our needs and willing to co-operate through creating webinars, discussing our issues and seeking potential solutions Link with larger Koha-community for software development issues

Thank You ………………. . . Áine Meehan meehan. aine@itsligo. ie https: //library. itsligo. ie Maura Stephens maura. stephens@gmit. ie https: //library. gmit. ie