Image Pixabay https pixabay comenconnectconnectioncooperation2777620 Daring to connect

Image: Pixabay https: //pixabay. com/en/connect-connectioncooperation-2777620// Daring to connect … the two worlds of disaster preparedness Heather Brown – Artlab Australia & State Library of South Australia Acknowledgement to Christine Ianna, State Library of Queensland

Disclaimer: These are my own professional views, not the views of my employers

Disasters Major disasters can strike collections at any time Damage to ANU Library 2018 Books and journals scatter the floor between library shelves, still covered in mud from the flood. (ABC News: Jake Evans) http: //www. abc. net. au/news/2018 -03 -02/anu-staff-begin-urgent-salvage-job-of-books-at-chifley-library/9500414

> Hybrid collections Many significant library collections = digital + physical Image: Pixabay https: //cdn. pixabay. c om/photo/2016/08/ 31/09/05/tablet 1632909_960_720. jp g 4

The Problem = disconnect Physical focus on managing just physical collections ______ • typically disaster plans (where they exist) … like parallel universes Digital assigned to IT section

Daring to connect … One plan? One collection Image: https: //pixabay. com/en/books-smartphone-hand-keep-3348990/ • Ph. D research > is it possible to develop one library disaster plan for one collection? • Focus on NSLA libraries (Aust) • SLQ agreed to participate in a ‘proof of concept’ 6

Daring to connect > Image Pixabay https: //pixabay. com/ en/runner-obstaclerun-sport-jump 555074/ some challenges to integration… 7

Daring to connect > some challenges to integration area challenge digital & physical planning historically managed separately knowledge & skills unique skill sets dynamic ecosystem need to align with other plans, policies, strategies more complex communication command structure where to start? what (if any) can be built upon? 8

Implementation> common ‘higher level’ principles Good news – help from common principles & stages Image pixabay https: //pixabay. com/en/girlmud-run-slope-help-challenge 1186895 9

Implementation> common ‘higher level’ principles Good news – existing disaster planning for digital & physical built on common principles > risk management > both link with business continuity planning > common disaster stages > scale of disasters applies to both No need to start from scratch 10

Implementation > getting started … Key SLQ staff helped to unpack high level key documents Disaster Plan Business Continuity Plan (BCP) summary chart Risk Register Cross team Focus Group > IT, digital, physical, facilities, risk management Image: https: //pixabay. com/en/squadman-group-together-3370836/ 11

Implementation > findings • Confirmed need for 2 specialist roles = 2 Disaster Recovery Coordinators P D Digital Coordinator Physical Coordinator • 2 roles happening anyway • not joined up 12

An integrated template > higher level Image: Pixabay https: //pixabay. com/en/business-businesspeople-3421076/ what Business Collection damage Continuity Disaster collections Plan > coordinator change d&p d & p coordinators

Features of an integrated template > snapshot Emergency - Immediate actions chart what Collection damage change d&p Immediate action Add d actions Facilities Manager (FM) liaison disaster team Add 2 coordinators d & p 2 teams d & p 14

Integrated disaster plan template successfully tested at Blue Shield Symposium workshop 15 Image: pixabay https: //pixabay. com/en/achievement-agreement-collaboration-3468104/

> Findings Image https: //pixabay. com/e n/dare-word-lettersboggle-game 1945682 / • no need to start from scratch – digital & physical disaster planning built on risk management principles & common stages • can’t just surface tweak – disaster planning = part of dynamic ecosystem e. g. Ø Business Continuity Plan, Ø risk management Image: Kurt: S The domino effect https: //www. flickr. com/p hotos/testlab/21496317 16 363/

Findings • Likely need in larger organisations for 2 specialist coordinator roles > different skill sets P D Digital Coordinator Physical Coordinator • May change in future ? 17

Findings Image: allispossible. org. uk Spotlight ttps: //pixabay. com/en/theatre -dark-spotlight-flashlight 2601686/ • integrated disaster plan shines spotlight on prioritising risks & actions across all collections • one comprehensive list of what is stored &/or copied/backed up offsite & access protocols – helps in decision making communication command structure must be clear - 18

Benefits of daring to connect Image: https: //www. collabco. u k/blog/collabco-blog/thephygital-experiencebridging-the-dividebetween-the-physical-anddigital-studentenvironment/ used with permission by Adam Sutton ‘The 'Phygital' Experience’ single integrated disaster plan works benefits > comprehensive ‘one stop shop’ plan – interconnects what has been happening separately in digital & physical areas üeffective safeguarding of library collections digital & physical üimplications for future disaster plan approaches & templates

Acknowledgements & thanks Australian Library and information Association (ALIA) Research Grant Artlab Australia/State Library of South Australia University of South Australia National and State Libraries Australasia (NSLA) State Library of Queensland – Grant Collins & Christine Ianna & colleagues Dr Nina Evans Dr Ross Harvey heather. brown@sa. gov. au 20