Image by Graphic Stock Kentucky Spring 2021 Training

Image by Graphic Stock Kentucky Spring 2021 Training for Social Studies Field Testing Spring 2021

Overview 2

Social Studies Field Test Administration Spring 2021 Grades 5, 8, and 11 • Grade 5 – Social Studies Field tests • Grade 8 - Social Studies Field tests • Grade 11 - Social Studies Field tests There are 8 forms for each grade. Kentucky Pearson. Access next Training 3

Online Test Timing Guidance • Social Studies Field Test – 60 minutes Test. Nav will not shut off on students once time is up. KDE guidance has been that if students are working diligently, allow them to work beyond the stated time limits. Kentucky Pearson. Access next Training 4

General Testing Information • To accommodate various technology needs, students may test on different days. • Most students should complete the test in a single, continuous test session. There may be exceptions for students with 504/IEP/Medical needs. Kentucky Pearson. Access next Training 5

Important Dates 6

Operational Testing Important Dates User Action Begin Date Pearson Load student data into Pearson. Accessnext Prior to March 15 Pearson. Accessnext live and training sites available Mar 16 Post DAC/BAC Test Admin Manual TBD Create user accounts Mar 16 Create test sessions Mar 16 – June 16 Enter Orders for Accommodated Materials Mar 16 – June 14 Prepare Sessions One to two weeks before testing Print Testing Tickets One to two weeks before testing Start and monitor sessions Mar 30 – June 16 DAC Kentucky Pearson. Access next Training 7

Operational Testing Important Dates (cont’d) User Action Begin Date BAC Create user accounts After DAC has created BAC account Create test sessions Mar 16 – June 16 Start and monitor sessions Mar 30 – June 16 Prepare online testing environment Can begin Mar 16 Configure Test. Nav in Pearson. Accessnext Before test sessions created Precache test content One to two weeks prior to testing Review Test Admin Manual TBD Start and monitor test sessions Mar 30 – June 16 Practice Test. Nav tutorials Before testing Take assessment Mar 30– June 16 Technology Staff Test Administrators Students Kentucky Pearson. Access next Training 8

Specific Steps to Prepare for Operational Online Testing 9

Social Studies Field Test Accommodations • The following accommodations will be available for the Field Test: • Large Print (Paper) • Braille (Paper) • Text to Speech (Online) • Students using paper accommodations will be tested using a test book and a student response booklet (SRB). The accommodation kits for these students will be ordered in Pearson. Accessnext via the additional order screen. • Materials will be available for students that require a human reader but all requests need to be approved through KDE. Kentucky Pearson. Access next Training 10

Social Studies Field Test Large Print and Braille Accommodations Kits The Large Print and Braille test materials will be provided in kits. The kits will contain the following: • Large Print Kit – large print test booklet, regular test book/student response booklet, accommodation memo • UEB and/or Nemeth Braille Kit – Braille test booklet, regular test book/student response booklet accommodation memo Kentucky Pearson. Access next Training 11

Ordering Accommodated Test Kits • All accommodated test kits will be ordered via additional orders. • You may order accommodated test materials from March 16, 2021 through June 14, 2021. • The process for ordering accommodated test materials is included in the Pearson. Accessnext Navigational Instructions. • When you get to that page, click on “Pearson. Accessnext Navigational Instructions”. Kentucky Pearson. Access next Training 12

Social Studies Field Test Text to Speech For Spring 2021 the Text Reader Accommodation is being replaced with Online Text to Speech (TTS) functionality. The TTS functionality will be online, and students will be placed into test sessions. In order for the student to receive the TTS functionality it will need to be turned on in Pearson. Accessnext. To setup a student for TTS the DAC/BAC will have two options; 1) The DAC/BAC can enter the information into Pearson. Accessnext 2) The DAC/BAC can export a file from Pearson. Accessnext, make updates to the student record on the file, and import the file back into Pearson. Accessnext. Kentucky Pearson. Access next Training 13

Turning on Text to Speech To turn on the TTS functionality in Pearson. Accessnext there are two boxes, shown below, that will need to be checked. As mentioned on the previous slide, there are two ways for the DACs/BACs to check the boxes. One option will be to go into the User Interface and go to each student’s record and select the boxes. The other option will be to export a file, then indicate on the file which students need TTS, then import the file in to Pearson. Access next. Since this is a new process, Pearson is creating specific instructions for both options and those instructions will be available in early March. These will be posted on the KY Portal, under the Pearson. Accessnext Guidance Documents tab. Kentucky Pearson. Access next Training 14

Orders & Shipment Tracking You use Orders & Shipment Tracking to order your paper accommodated materials kits. It is also used to check on the status of existing orders and track order shipments. 1. 2. 3. 4. 5. Click Setup Click Orders & Shipment Tracking From Drop Down Click the Select Tasks drop-down Select Create/Edit Orders Click start. Kentucky Pearson. Access next Training 15

Orders & Shipment Tracking (slide 2) 1. 2. 3. 4. 5. 6. 7. 8. Select Create/Edit Orders Next Page is a Screen Shot For the Additional Order Enter the Date Need Click the Drop Down Arrow for Stored Contact Click On Add Items At The Bottom Of The Page Enter Items Needed Click Save Click Create Kentucky Pearson. Access next Training 16

Orders & Shipment Tracking (slide 3) Kentucky Pearson. Access next Training 17

Orders & Shipment Tracking (slide 4) Once the additional order has been entered, click Save. Kentucky Pearson. Access next Training 18

Create Test Sessions • You can begin to create test sessions on March 16, 2021. • You will need to create Test Sessions for Social Studies in Grades 5, 8, & 11 • There are specific instructions on Creating Test Sessions located on the KY Portal. • Click on the Pearson. Accessnext Guidance Documents tab and click the pdf “KY Create Test Sessions”. Kentucky Pearson. Access next Training 19

Prepare Test Sessions • All sessions must be prepared before they can be started. Preparing the session assigns the correct test form to each student within the session. • You can start to prepare your test sessions one to two weeks before testing. • There are specific instructions on Printing Student Testing Tickets and Seal Codes located on the KY Portal. • Click on the Pearson. Accessnext Guidance Documents tab and click the pdf “KY Create Test Sessions” and go to the pages for Print Student Testing Tickets and Seal Codes. Kentucky Pearson. Access next Training 20

Printing Student Testing Tickets and Seal Codes • Each student must have a student testing ticket to sign into an online test. Each testing ticket contains the student’s unique username and password. • The testing tickets, rosters, and seal codes are secure documents and must be kept in a secure location until the test is administered. Testing tickets and seal codes should be printed at least one week prior to testing. • Each student will have a testing tickets for each content that they are taking. Each testing ticket is unique to each student and each session so they must be used for the correct session. • You will also need to print out the Seal Codes are unique, four-digit numbers, that are used to control student access to each test section. • The seal codes can be written on a white board so all students can clearly see what the codes are for each part of the test. Kentucky Pearson. Access next Training 21

Printing Student Testing Tickets and Seal Codes (slide 2) • The Social Studies online field test will have only one seal code. • There are specific instructions on Preparing Test Sessions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page, under the support tab click documentation and then click the pdf “KY Create Test Sessions” and go to the pages for Print Student Testing Tickets and Seal Codes. Kentucky Pearson. Access next Training 22

Sample Student Testing Ticket Kentucky Pearson. Access next Training 23

Sample Seal Code Sheet Kentucky Pearson. Access next Training 24

Starting Test Sessions and Student Testing • All sessions must be started in Pearson. Accessnext before students can log into Test. Nav. You can start sessions one at a time or you can start multiple sessions at the same time • There are specific instructions on Starting Test Sessions located on the KY Portal, under the Pearson. Accessnext Guidance Documents tab. • Click the pdf “KY Create Test Sessions” and go to the pages for Starting Test Sessions and Students Testing. Kentucky Pearson. Access next Training 25

Starting Sessions and Student Testing • Be sure that the student testing tickets for each session are kept separate. • Each time you hand out the student testing tickets have each student verify that their name is the name on the ticket. • Students will launch the Test. Nav app from their device (desktop, laptop, tablet, i. Pad, Chromebook). • After the app is launched the Test. Nav sign in screen will appear. Students will enter the Username and Password from their student testing ticket. Kentucky Pearson. Access next Training 26

Student Test. Nav Sign In • After the Test. Nav app is launched, the Test. Nav Sign In screen will appear • Students will enter the Username and Password from the printed student testing ticket provided by the Test Administrator and click Sign In Kentucky Pearson. Access next Training 27

Starting Session and Student Testing • The students will then see the Student Honor Code. They will have to check the box in order to move forward. • After the honor code will be the seal code. The Test Administrator will write the seal code on the white board. • Once students enter the seal code, they will then be able to start testing. • When students are done testing make sure that they submit their answers and exit out of Test. Nav. Kentucky Pearson. Access next Training 28

Student Transfers and New Students • Students that move or transfer into your district/school will need to be tested. • For students that transfer to a new district/school will be handled using a Work Request process in Pearson. Accessnext. The process involves the DAC from where the student is coming and the DAC from where the student is testing. • The Work Request process will be in the Test Administration Manual, it is also included on the next slide. Kentucky Pearson. Access next Training 29

Work Request Process v. Request Enrollment Transfer To move a student to your district/school, you must send a request to the student’s current district/school. Link to training module: https: //support. assessment. pearson. com/display/PAsup/Request+Enrollment+Transfer ‒ On PAN from the Setup, select Work Requests. ‒ Click Select Tasks, select Request/Delete Enrollment Transfer, and click Start. ‒ Type and select the student details to search for a student to transfer and click Search. Fill in the required fields with the exact information that the student file contains. ‒ Under Change Enrollment To, select the organization to which you want to transfer the student. ‒ Click Send Request. v. Authorize Enrollment Transfer Used to move a student from your district/school, you must authorize the transfer request from the new district. Link to training module: https: //support. assessment. pearson. com/display/PAsup/Authorize+Enrollment+Transfer ‒ On PAN from the Setup, select Work Requests. ‒ Click the Work Type filter and select Enrollment Transfer. ‒ Select and enrollment transfer request(s). ‒ Click Select Tasks, select Approve/Reject Enrollment Transfer, and click Start. ‒ Review the enrollment request and Approve or Reject. Kentucky Pearson. Access next Training 30

Student Transfers and New Students (Outside KY Public Schools) • Students that are new to your District/School and are not coming from another District/School in Kentucky will need to be manually added into Pearson. Accessnext. • To add a new student, click on “Setup” then select “Students” from the drop-down menu. Then in “Select Tasks” click on “Create/Edit Students” and then on “Start”. Here you will enter the information for the student. • After the student is entered into the system they will need to be registered. Since this student is new, they will not have a content already assigned. In these cases, you can select any content that you want when assigning the student’s grade level content tests when registering the student for the test. Kentucky Pearson. Access next Training 31

Create New Student Kentucky Pearson. Access next Training 32

Register Students Kentucky Pearson. Access next Training 33

Questions? 34

Contact Information 35

Contact Us Office of Assessment and Accountability (OAA): (502) 564 -4394 dacinfo@education. ky. gov Pearson Help Desk: (888) 437 -1430 Kentucky Pearson. Access next Training 36