Image by Graphic Stock Kentucky Field Test Training

Image by Graphic Stock Kentucky Field Test Training for Online Testing Spring 2020

The Road to Successful Online Testing KDE provides student data file for registration Pearson assigns content for each student Create Online Test Sessions Order Accommodated Materials Pearson uploads file into PAN Materials Delivered You are here PAN opens for DACs and BACs DACs/BACS print student list from PAN Prepare online Test Sessions Print Student Test Tickets and Seal Codes Return Secure Test Materials, as needed Start Online Test Sessions and complete testing 2

Timeline 3

Grades 3 -8, 10 & 11 Field Test Online Testing Important Dates User Action Begin Date Pearson Load student data into Pearson. Accessnext Jan 14 Pearson. Accessnext live and training sites available Jan 15 Post DAC/BAC Test Admin Manual TBD DAC available to Create user accounts Jan 15 Create test sessions Feb 3 Enter Orders for Accommodated Materials Feb 10 Start and monitor sessions Feb 24 – Mar 6 Create user accounts After DAC has created BAC account Create test sessions Feb 3 Start and monitor sessions Feb 24 – Mar 6 DAC BAC Kentucky Pearson. Access next Training 4

Grades 3 -8, 10 & 11 Field Test Online Testing Important Dates(cont’d) User Action Begin Date Technology Staff Prepare online testing environment Before testing occurs Configure Test. Nav in Pearson. Accessnext Before test sessions created Precache test content/prepare test sessions Feb 10 Review Test Admin Manual TBD Start and monitor test sessions Feb 24 – Mar 6 Practice Test. Nav tutorials Before testing Take assessment Feb 24 – Mar 6 Test Administrators Students Kentucky Pearson. Access next Training 5

Specific Steps to Prepare for Field Testing 6

Print out list of student test assignments • Log into Pearson. Accessnext • Click on “Reports” • Choose “Operational Reports” from the drop-down menu Kentucky Pearson. Access next Training 7

Print out list of student test assignments (slide 2) • From “Report Categories” select “Students & Registration” • A list of reports will appear to the right • On the list of reports choose “Students with Online Test but not assigned to Session” Kentucky Pearson. Access next Training 8

Selecting student test assignments Select this first Then select this

Print out list of student test assignments (slide 4) • When you click on “Students with Online Test but not assigned to Session” you will get the screen below Kentucky Pearson. Access next Training 10

Print out list of student test assignments (slide 5) • To see all of the students in your schools/district and what test they are assigned, select your school from the drop-down menu. Then select “Download CSV” to download the report. Select School here Kentucky Pearson. Access next Training 11

Print out list of student test assignments (slide 6) • If you want to see a specific grade and content within the school, select the grade and content from the second drop-down. Then select “Download CSV” to download the report. Select Grade/Content Kentucky Pearson. Access next Training 12

Create Test Sessions • You can begin to create test sessions on February 3, 2020. • You will need to create Test Sessions for the Quality of School Climate and Safety Survey and each content area for the Field Test. Each student must be assigned a session for the Quality of School Climate and Safety Survey and a session for the Field Test. • Each session will only contain one content area. For example, you can not have a session that has some students that have a Reading test and other students that have a Mathematics test. All students in a session must have the same content. • There are specific instructions on Creating Test Sessions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page, under the support tab click documentation and then click the pdf “KY Create Test Sessions” and go to the pages for Print Student Testing Tickets and Seal Codes. Kentucky Pearson. Access next Training 13

Field Test Accommodations • The following accommodations will be available for the Field Test: • Large Print • Audio (CD or Flash Drive) • Text Reader • Braille • To determine which content you will need to order for each student, you will need to find the student on the student list that you download out of Pearson. Accessnext. Once you find the student on the list you will order the accommodated material for the content that is assigned to the student. • Students using accommodations will be testing on paper using a test book and a student response book. The materials for these student will be ordered in Pearson. Accessnext. Kentucky Pearson. Access next Training 14

Field Test Accommodations cont’d The materials will be provided in kits. The kits will contain the following: • • Large Print Kit – large print test book, regular test book, student response book Audio Kit – audio CD or Flash Drive, regular test book, student response book Text Reader Kit - regular test book, student response book UEB and/or Nemeth Braille Kit – Braille test book, regular test book, student response book Kentucky Pearson. Access next Training 15

Ordering Accommodated Test Materials for the Field Test • You can start to order accommodated test materials for the Field Test on February 10, 2020. • The process for ordering accommodated test materials for the Field Test administration is included in the 2020 Pearson. Accessnext Navigational Instructions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page, click on “Pearson. Accessnext Navigational Instructions”. • Testing materials will be delivered to schools between February 12 and March 5; return materials can be delivered until March 20. • The instructions are also shown on the following pages. Kentucky Pearson. Access next Training 16

Orders & Shipment Tracking You use Orders & Shipment Tracking to order additional materials (short shipments, missing materials, etc. ). It is also used to check on the status of existing orders and track order shipments. 1. 2. 3. 4. 5. Click Setup Click Orders & Shipment Tracking From Drop Down Click the Select Tasks drop-down Select Create/Edit Orders Click start. Kentucky Pearson. Access next Training 17

Orders & Shipment Tracking (slide 2) 1. 2. 3. 4. 5. 6. 7. 8. Select Create/Edit Orders Next Page is a Screen Shot For the Additional Order Enter the Date Need Click the Drop Down Arrow for Stored Contact Click On Add Items At The Bottom Of The Page Enter Items Needed Click Save Click Create Kentucky Pearson. Access next Training 18

Orders & Shipment Tracking (slide 3) Kentucky Pearson. Access next Training 19

Orders & Shipment Tracking (slide 4) Once the additional order has been entered, click Save. Kentucky Pearson. Access next Training 20

Prepare Test Sessions • All sessions must be prepared before they can be started. Preparing the session assigns the correct test form to each student within the session. • You can start to prepare your test sessions one to two weeks before testing. • You will need to prepare the Test Sessions for the Quality of School Climate and Safety Survey and for the Field Test testing. • There are specific instructions on Preparing Test Sessions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page then you click on “KY Create Test Sessions” and go to the pages for Preparing Sessions. Kentucky Pearson. Access next Training 21

Printing Student Testing Tickets and Seal Codes • Each student must have a student testing ticket to sign into an online test. Each testing ticket contains the student’s unique username and password. • The testing tickets, rosters, and seal codes are secure documents and must be kept in a secure location until the test is administered. Testing tickets and seal codes should be printed at least one week prior to testing. • Each student will have a have two testing tickets, one for the Quality of School Climate and Safety Survey and one for the Field Test. Each testing ticket is unique to each session so they must be used for the correct session. • You will also need to print out the Seal Codes are unique, four-digit numbers, that are used to control student access to each test section. Kentucky Pearson. Access next Training 22

Printing Student Testing Tickets and Seal Codes (slide 2) • The number of seal codes will vary depending on the content of the test. • • • Quality of School Climate and Safety Survey – One seal code Reading Field Tests – One Seal Code Mathematics Field Tests – Two Seal Codes On-Demand Writing Field Tests – One Seal Code Editing & Mechanics – One Seal Code • There are specific instructions on Preparing Test Sessions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page, under the support tab click documentation and then click the pdf “KY Create Test Sessions” and go to the pages for Print Student Testing Tickets and Seal Codes. Kentucky Pearson. Access next Training 23

Sample Student Testing Ticket Kentucky Pearson. Access next Training 24

Sample Seal Code Sheet Kentucky Pearson. Access next Training 25

Starting Test Sessions and Student Testing • All sessions must be started before students can log into Test. Nav. You can start sessions one at a time or you can start multiple sessions at the same time • You will need to start the Test Sessions for the Quality of School Climate and Safety Survey and for the Field Test testing. • There are specific instructions on Starting Test Sessions located at: https: //ky. pearsonaccessnext. com/customer/landing/search. action • When you get to that page, under the support tab click documentation and then click the pdf “KY Create Test Sessions” and go to the pages for Print Student Testing Tickets and Seal Codes. Kentucky Pearson. Access next Training 26

Starting Sessions and Student Testing • Students will take the Quality of School Climate and Safety Survey first, followed by the Field Test. • Be sure that the student testing tickets for the Quality of School Climate and Safety Survey and for the Field Test are kept separate. • Each time you hand out the student testing tickets have each student verify that their name is the name on the ticket. • Students will launch the Test. Nav app from their device (desktop, laptop, tablet, i. Pad, Chromebook). • After the app is launched the Test. Nav sign in screen will appear. Students will enter the Username and Password from their student testing ticket. Kentucky Pearson. Access next Training 27

Student Test. Nav Sign In • After the Test. Nav app is launched, the Test. Nav Sign In screen will appear • Students will enter the Username and Password from the printed student testing ticket provided by the Test Administrator and click Sign In Kentucky Pearson. Access next Training 28

Starting Session and Student Testing • The students will then see the Student Honor Code. They will have to check the box in order to move forward. • After the honor code will be the seal code. The Test Administrator will write the seal code on the white board. (Note: for all contents, except for Mathematics, there is only one seal code). • Once students enter the seal code, they will then be able to start testing. • When students are done testing make sure that they submit their answers and exit out of Test. Nav. Kentucky Pearson. Access next Training 29

Student Transfers and New Students • Students that move or transfer into your district/school will need to be tested. • For students that transfer to a new district/school will be handled using a Work Request process in Pearson. Accessnext. The process involves the DAC from where the student is coming and the DAC from where the student is testing. • The Work Request process will be in the DAC-BAC Manuals (Field Test and Operational), it is also included on the next slide. Kentucky Pearson. Access next Training 30

Work Request Process v. Request Enrollment Transfer To move a student to your district/school, you must send a request to the student’s current district/school. Link to training module: https: //support. assessment. pearson. com/display/PAsup/Request+Enrollment+Transfer ‒ On PAN from the Setup, select Work Requests. ‒ Click Select Tasks, select Request/Delete Enrollment Transfer, and click Start. ‒ Type and select the student details to search for a student to transfer and click Search. Fill in the required fields with the exact information that the student file contains. ‒ Under Change Enrollment To, select the organization to which you want to transfer the student. ‒ Click Send Request. v. Authorize Enrollment Transfer Used to move a student from your district/school, you must authorize the transfer request from the new district. Link to training module: https: //support. assessment. pearson. com/display/PAsup/Authorize+Enrollment+Transfer ‒ On PAN from the Setup, select Work Requests. ‒ Click the Work Type filter and select Enrollment Transfer. ‒ Select and enrollment transfer request(s). ‒ Click Select Tasks, select Approve/Reject Enrollment Transfer, and click Start. ‒ Review the enrollment request and Approve or Reject. Kentucky Pearson. Access next Training 31

Student Transfers and New Students (Outside KY Public Schools) • Students that are new to your District/School and are not coming from another District/School in Kentucky will need to be manually added into Pearson. Accessnext. • To add new a new student, click on “Setup” then select “Students” from the drop-down menu. Then in “Select Tasks” click on “Create/Edit Students” and then on “Start”. Here you will enter the information for the student. • After the student is entered into the system they will need to be registered. Since this student is new, they will not have a content already assigned. In these cases you can select any content that you want when registering the student for the test. Kentucky Pearson. Access next Training 32

Create New Student Kentucky Pearson. Access next Training 33

Register Students Kentucky Pearson. Access next Training 34

Policies 35

Testing Policies • All students should be included in the Quality of School Climate and Safety Survey. • An important aspect of an online test administration involves protecting the security and confidentiality of all parts of the assessment from the secure test content, testing tickets, answer documents, seal codes, online assessments, and scratch paper. Treat as you would operational assessments by following the Administration Code Regulation. • BACs and DACs will need to ensure all testing schedules and seating charts accurately reflect the testing environment for each student taking the test. • Scratch paper is allowed on all online content area field tests. • Test administration of field test may include students in varying grades and content areas. • All students taking the online test, without requisite accommodations on a student plan, must use the online Desmos calculator provided to students within Test. Nav. If a student has within their student plan an accommodation allowing a hand-held calculator, they are permitted to use one during online testing. • Dictionaries and thesauri are available to students in Grades 5, 8 and 11 during the online on -demand writing (ODW) assessment within Test. Nav. • Schedule makeup testing sessions for students who are absent during the testing window. • KDE will observe online field testing at multiple locations. Kentucky Pearson. Access next Training 36

Questions? 37

Contact Information 38

Contact Us Office of Standards, Assessment and Accountability (OSAA): (502) 564 -4394 dacinfo@education. ky. gov Pearson Help Desk: (888) 437 -1430 Kentucky Pearson. Access next Training 39