Illinois Department of Commerce Economic Opportunity www illinois

Illinois Department of Commerce & Economic Opportunity www. illinois. gov/dceo Community Development Block Grants 2020 Housing Rehabilitation Application Workshop

Illinois Department of Commerce & Economic Opportunity www. illinois. gov/dceo Community Development Block Grants Section I and II Highlights Wendy Bell

Funding Availability • $6, 500, 000 Available • Grant Ceiling of $550, 000 • Competitive Applications • Application’s Due: Thursday, July 30 th, 2020 by 5: 00 pm 3

Funding Availability • Minimum grant award of $250, 000 • Applications for less than the minimum grant will not be accepted. 4

Method of Distribution Application Limitation: • Units of local government may apply for one grant per competitive program per year. • Applicants that received a grant in the previous year must demonstrate reasonable progress by the time the application is reviewed, or it will not be considered. 5

Eligible Applicants Only units of general local government may apply for funding. • Entitlement communities/counties that receive a direct appropriation of CDBG funds from HUD are not eligible to apply. (Section 1 C) 6

Application Materials • All original Application Forms and Materials as shown in the Guidebook must be utilized. • Applications will be designated DO NOT FUND for: • Using self-created forms • Adding to or removing any language in forms • Forged, copied, taped, pasted or any alterations to signatures or dates • All Letters, Notices, Resolutions, Agreements or other communication provided by the ULG must be of the exact verbiage contained in the Guidebook and be on government letterhead. 7

A. Requirements and Disclaimers Costs previously incurred or for application preparation are not reimbursable. 8

A. Requirements and Disclaimers Grant Agreements are for 24 months 9

A. Requirements and Disclaimers Other than the Administrative and Inspection Exempt Activity form included in the Application, no environmental review activities can take place until the applicant has received the Notice of State Award Finalist. • DO NOT contact State Agencies prior to NOSAF • DO NOT contact HUD Program and Environmental staff 10

B. State and Federal Compliance • 2 CFR 200 • Grant Accountability & Transparency Act (GATA) 11

C. Citizen Participation ELEVEN Applications were deemed DNF due to Citizen Participation issues last year! • Step by step process spelled out in the Guidebook, Section II C. • COUNT THE DAYS! • Doesn’t matter who made the mistake, if process wasn’t followed, it is a DNF. This is a federal requirement. 12

Use an experienced Writer/Administrator All application writers and grant administrators must have administered an Illinois CDBG grant within the last two years or attend the 2020 grant administration workshop (as well as the 2020 Application Workshop). 13

Use an Environmental Specialist All Grantees must use an experienced Environmental specialist, who has completed at least one Illinois CDBG Environmental Review since January 1, 2016 OR has successfully completed DCEO Environmental Training on July 18, 2018 14

Illinois Department of Commerce & Economic Opportunity www. illinois. gov/dceo Community Development Block Grants The Guidebook Section IV Housing Rehabilitation Kara Cozadd and Krista Kolis

Eligible Activities • Rehabilitation • LMI • Single-family, owner-occupied homes in project area • Activity Delivery • Administration services are $30, 000 flat fee • Rehabilitation Administration • Inspection services on a graduated scale depending on how many homes will be completed. (See Scale in guidebook pg. 59) 16

Ineligible Activities • Construction of government buildings • Government expenses • Costs of operating and maintaining public facilities • Servicing or refinancing of existing debt • Conflicts of interest 17

Eligibility Threshold • 100% LMI direct benefit • Minimum scope of work 8 homes • Demonstration of adequate programmatic policies and procedures. 18

Narrative Inclusions • • • Letter of Transmittal Project Summary Housing Project Design Project Maps/FEMA Map Commitment Letters Cost Estimates for Housing Rehab Work 19

Narrative Inclusions Continued • Housing Project Design • • Application process and prioritization Rehabilitation priorities Codes/Standards Promotion/Solicitation Activity Delivery Procurement (Section IV attachments) Firm letters of commitment 20

Application Review, Evaluation and Award Process • • 100% LMI Evaluation per Section 4, part G Project Readiness scores will decide ties Can Apply Every year! 21

Ranking Criteria • Maximum 100 Points • • Project Need = 20 points Project Impact = 20 points Coordination of Resources = 30 points Project Readiness = 30 points 22

Ranking Criteria • Project Need = 20 points • • Project need score will be based on total % of LMI households in the project area. % obtained through census block data, combined census block data. Applications that do not provide a defined project area that meets criterion will receive zero (0) points. Must HUD Map of Proposed Project Area!! 23

Ranking Criteria • Project Need = 20 points Total Number of LMI households 0 -49. 9% = 10 pts 50 -59% = 12 pts 60 -69% = 14 pts 70 -79% = 16 pts 80 -89% = 18 pts 90 -100% = 20 pts 24

Ranking Criteria • Project Impact = 20 points • • In order to document an achievable impact in the project area, a minimum number of completed Housing Needs Surveys must be submitted with the application. All submitted surveys must document eligible households (LMI single family owner-occupied homes in need of rehab). The minimum number of eligible surveys to be submitted will be = to two (2) times the proposed project scope of work. We strongly suggest three (3) times the proposed project scope of work! Example: If scope is eight (8) homes, a minimum of sixteen (16) surveys must be submitted, we suggest you Survey 24 homes. 25

Ranking Criteria • Project Impact = 20 points 3: 1 surveys to scope of work = 20 pts 2: 1 surveys to scope of work = 10 pts Less than 2: 1 surveys to scope of work = 0 pts 26

Ranking Criteria • Coordination of Resources = 30 Points Project Administration Agency-Average Drawdown % 80% or more drawn = 20 pts 70 -79. 9% drawn = 16 pts 60 -69. 9% drawn = 14 pts 50 -59. 9% drawn = 12 pts 40 -49. 9% drawn = 8 pts 30 -39. 9% drawn = 4 pts 20 -29. 9% drawn = 2 pts Less than 20% drawn = 0 pts 27

Ranking Criteria • • Project Readiness = 30 points Letters from General Contractors • • • Letters from Lead Licensed General Contractors - 2 points each = Max 10 points Letters from Non-Lead Licensed General Contractors - 1 point each = Max 10 points Owner Interest • Each eligible project area household attending Public Hearing -. 5 points each = Max 5 points 28

Ranking Criteria • IDPH Lead Licensed Housing Inspector/Assessor = Max 5 pts • No IDPH lead licensed Inspector/Assessor at time of application, but will retain one upon grant award = 2. 5 pts • 3 cost estimates required (minimum, moderate and maximum) = Max 5 pts • Application and outreach process = Max 5 pts 29

Application Forms • Applicants are required to use the forms contained in this application guide. Documents that deviate from the provided forms or are not complete will not be accepted; and the Application will be DO NOT FUND 30

Application Forms • CDBG Housing Rehabilitation Submission Checklist and table of contents • Letter of Transmittal for Housing • Double check your amounts! • CDBG Applicant Project Information- Housing Rehab Component • Double check your amounts! • Housing Rehabilitation Fact Sheet • Housing Rehabilitation Working Cost Estimate • List of Previous Housing Rehabilitation Grants • Minority Benefit/Affirmative Housing Statement • Income Survey/Housing needs Survey • Council Resolution if applicable • Public Hearing Notice documentation • Local Government Certifications • Environmental Review for Activity that is Exempt/Cat Ex. Not Subject to Sec. 58. 5 31

Documentation, Certifications & Resolutions • • • Council Resolution of Support Council Resolution Committing Local Funds Sample Public Hearing Notice Local Governmental Certifications Applicant/Grantee/Recipient Disclosure Certification • Intergovernmental Cooperation Agreement 32

Submission Information PACKAGING YOUR APPLICATION All grant application materials must be: Typed (except for signatures and maps) Clipped together with a large binder clip on the top. Any oversize pages such as maps should be placed at the end of the application. Contained in two brown legal-size expandable folders (One marked “original, ” and one marked “partials”) Labeled with a 2”x 4” white label, placed in the right-hand corner of the folder with the following information: Name of Applicant Grant Year & Type of Grant Original or Partials For Example: VILLAGE OF ABRACADABRA 2020 Housing Rehabilitation Original DO NOT USE: dividers, staples, binders, folders or other methods of containment. 33

Submission Information Submit the original including all of the following: All Application Materials (The Section IV, Part I forms and documentation). Please clearly label the original. NOTE: All application materials requiring a signature from the applicant must be signed by the Chief Elected Official. Submit one (1) partial packet, including the following: Applicant Project Information Form-Must be in partial!! Project Summary Project Housing Project Design Project Location Map Please do not send an additional full application. 34

www. illinois. gov/dceo Questions? Thank You! Kara Cozadd, Housing Program Manager 500 East Monroe Springfield, IL 62701 Phone # 217 -785 -6174 Email: CEO. OCD@illinois. gov