IFTA Committees Managers and Law Enforcement Workshop October

IFTA Committees Managers’ and Law Enforcement Workshop October 5 -7, 2011 Mesa, Arizona

Standing Committees o o o o Agreement Procedures Committee Audit Committee Clearinghouse Advisory Committee Dispute Resolution Committee Industry Advisory Committee Law Enforcement Committee Program Compliance Review Committee

AUDIT COMMITTEE

MEMBERSHIP Dawn Lietz, Chair, (NV) Jeff Hood, Vice-Chair (IN) Tony Dewell (BC) Gene Hall (VA) Stacey Hammock (WY) Diana Kay (FL) Kelley Achenbach (NH) David Nicholson (OK) Hoa Quach (AB) Bob Schwab (MO) Dan Young (MT) Ann. Marie Chamberlain (MA) Ex-officio Board Liaisons Kirk Davenport (TX) Sheila Rowen (TN) IFTA Inc. Advisors Debora K. Meise Tammy Trinker

2012 IFTA / IRP AUDIT WORKSHOP January 4 – 6, 2012 Tempe, AZ

Workshop Emphasis for 2012 - Auditing in the 21 st Century: Working with New and Evolving Technologies o Emphasis on GPS reporting n n n o o o Working Efficiently with Electronic Data Auditing GPS Systems Plotting Pings What’s new in IFTA What’s new in IRP Auditor 101 Advanced Auditing Techniques Managing for Compliance

COMMITTEE ACTIVITIES o o o Subcommittee to review IFTA Audit Manual Webinars – Joint project with IRP Information Technology Advisory Committee (ITAC) Re-audit - Re-exam Working Group (RRWG) IFTA/IRP Annual Workshop, 2012 Ballot FTPBP 2 -2011

Changes the word “Registration” to “License” to be consistent with IFTA language. FTPBP 2 -2011 A 310 NUMBER OF AUDITS Base jurisdictions will be held accountable for audits and will be required to complete audits of an average of 3 percent per year of the number of IFTA accounts required to be reported by that jurisdiction on the annual reports filed pursuant to the IFTA Procedures Manual, Section P 1110. 300. 005 excluding new licensees, for each year of the program compliance review period, other than the jurisdiction’s IFTA implementation year. Such audits shall cover at least one registration license year. This does not preclude audits of individual licensees several times during the program compliance review period. However, audits for a licensee selected that cover multiple registration license years, fuel types, or both shall be counted as one audit for program compliance review purposes. [Section A 320 remains unchanged]

Clearinghouse Advisory Committee

Committee Members Bill Kron (MS) Chair Trishawn Bell (AL) Gary Frohlick (SK) John Griffiths (NS) Robert Van. Buren (NY) Randy Boone (IN) Vice-Chair Leri Mc. Clure (MI) Scott Miller (KS) Kevin Park (UT) Board Liaisons: Garry Hinkley, (ME) Scott Greenawalt (OK) and Patricia Platt(KS) IFTA, Inc. Advisors: Lonette Turner, Debbie Meise, Jason Degraf

Committee Activities o o o Monthly Conference Call (3 rd Thursday) Update from the ITAC Committee Review Enhancement Requests Formed Subcommittee on Quality Control of Transmittal and Demographic Data Formed Subcommittee to create Funds Netting Calendar for 2013 for Board Review

Dispute Resolution Committee

Committee Members Richard La. Rose (CT) Chair Scott Bryer (NH) Gregg Del Ponte (OR) Bernie Meagher (NS) Jan Skouby (MO) Karen Winchell (NV) John Jabas (Fleet. Legal) Board Liaison: Patricia Platt(KS) IFTA, Inc. Advisors: Lonette Turner, Debbie Meise Gary Frohlick (SK)Vice-Chair Mark Byrne (NE) Marc Levasseur (RI) Rodney Richard (AR) Rick Taylor (KY) Donna Burch (Ryder)

Committee Activities o Conference Call every other month on the 4 th Wednesday o Board Charge to research, discuss and make recommendations for any necessary changes to the Dispute Resolution Process.

Program Compliance Review Committee

Committee Membership o o o o o John Szilagyi (CT) - chair Joe Dian (IN) – vice chair Fred Alleman (PA) Gerald Jackson (WY) Leri Mc. Clure (MI) Jay Starling (AL) Tim Ford (CA) Richard Wagner (KY) Cathy Beedle (NE) – ex officio

Committee Vacancies o Northeast – Administrative

Projects o Review PCR Program o Compliance Reviews Monthly conference calls o Subcommittee with APC to address electronic filing o Face to face meeting to discuss ballot 1 -2009 and E-reviews

Special Committees o o o Attorneys' Section Steering Committee Information Technology Advisory Committee Re-Audit and Re-Examination Working Group

Attorneys’ Section Steering Committee (ASSC)

Committee Members Carolee Johnstone, Chair California State Board of Equalization Clark Snelson, Vice-Chair Utah State Tax Commission Collin Davis Indiana Department of Revenue Brock Cole Virginia Department of Motor Vehicles Jack Frehafer Pennsylvania Department of Revenue John Shultz Kansas Department of Revenue Paul Bourget Maine Revenue Services Mark Osbaldeston Ontario Ministry of Revenue Ex-Officio Janice Davidson North Carolina Department of Revenue

Projects o Developing Webinars o Reviewing Ballot Proposals when requested

Information Technology Advisory Committee (ITAC)

Committee Members Jurisdiction Representatives Scott Miller (KS) Chair n Thom Rabaglia (WI) Vice chair n Elizabeth Devlin (NY) n Della Golden (OH) n Anthony Hatcher (MD) n Jeff Hood (IN) n Pamela Marshall (KY) n Bob Schwab (MO) n John Willey (NE) n John Poole III (TX) n

Industry Representatives o o o Mike Albin (ACS) Norma Havens, USA Fleet Solutions Sandy Johnson, North Star Fleet Solutions, Inc. Connie Owen. JJ Keller Casey Rousseau, Prophesy Transportation Solutions

Board Liaisons n n Ron Hester (MB) Garry Hinkley (ME) IFTA, Inc. Advisors n n Debora Meise Jason De. Graf

General Information Monthly Conference Calls n The committee meets monthly on the second Thursday at 11: 00 a. m. Eastern. Message Board n The committee utilizes the IFTA, Inc. Message Board for communicating project information, ideas, and conference call notes.

Board Charges Charge #1 o Investigate, analyze, and report to the Board of Trustees the current capabilities of Global Positioning Systems (GPS) and other electronic positioning and routing systems as they apply to commercial trucking operations. o Charge Completed

Charge #2 o Provide the Audit Committee with support as it completes its review of the ITAC’s work product regarding vehicle tracking systems and proposed revisions to P 600. o Charge ongoing

Charge #3 o To identify and analyze existing motor carrier data information systems to determine whethere is a viable method to provide roadside law enforcement a snapshot of all pertinent data. o Charge Underway