Ideas for how Volunteers at cultural heritage institutions

Ideas for how Volunteers at cultural heritage institutions can help. Using Trove as a tool (with a focus on Art). National Gallery of Australia, Canberra November 2010 Rose Holley: Trove Manager National Library of Australia rholley@nla. gov. au Warning: This presentation contains the names of Aboriginal people now deceased

2

Trove • • Background and development Searching Trove User engagement How volunteers can help

NLA Strategic Directions 2009 -2011 “We will explore new models for creating and sharing information and for collecting materials, including supporting the creation of knowledge by our users. “ (not just NLA resources… all Australian content) “The changing expectations of users that they will not be passive receivers of information, but rather contributors and participants in information services. ” 4

IT Development Learning the ‘art of with’ Charles Leadbeater Not to people Not for people WITH PEOPLE (USERS) Public feedback drives the development: CRITICAL, RELEVANT, INTERESTING 5

Important to Users • • Connections Linkages Related Context • • Sharing Re-purposing Mashing Adding Give users: Access to resources + Tools to do stuff Freedom and choices Ways to work collaboratively together 6

Content sources - Trove Australian Collaborative Services • ANBD – 1000 libraries • Pandora - websites • ARO - Research • RAAM - Archives • Picture Australia • Australian Newspapers Open sources • Open Library (Internet Archive) • Hathi Trust • OAISTER Targets – websites • Amazon • Wikipedia 90 million items • Google Books/Videos • Flickr 7

Methods of data collection • • Libraries Galleries Museums Archives (Deep web hidden in collection databases…) • Open Archives Initiative (OAI) • Application Programmers Interface (API) • FTP/HTTP • Sitemaps 8

Significant art resources in Trove • From OAISTER e. g. VADS, Brigham Young Museum of Art • Dictionary of Australian Artists Online - Biographies • NGA – Australian Art and Artists File • Full text historic Australian newspapers – art reviews • Australian research outputs - art • The ANBD including non-digitised picture records • Digitised pictures from Picture Australia

Picture Australia vs Trove Picture Australia Trove Format : Images only Images, sound, video, books, archives, maps, websites, biographies, journals, newspapers, research outputs. Content type: Digital only Digital and non-digital Size: 2 million 90 million User engagement: Add own images AND forum, comments, tags, rating, lists, corrections. Subject Focus: Australian pictures Anything Australian Contributors: 60 1300 Metadata display: ‘old catalogue style’ FRBR (works and grouped versions)

Topic based art searches Hans Heysen Queenie Mc. Kenzie Albert Namatjira Arthur Streeton Find and get information about artists and their artworks Rabbit proof fence Background research on topics by artists Teapots Collecting art

Single search Restrict search browse groups/ zones 12

Hans Heysen (1877 -1968) groups/zones results Get item Refine/limit search results

Is it in copyright? How do I refer to it? 15

How can I get it? Online Borrow Buy Copy

Hidden archives

Full text newspapers

Interviews, oral history, video, music

Biographies

Wikipedia, Flickr, You. Tube

Pictures – digitised and not Minimise zones

Objects

Queenie Mc. Kenzie (1915 -1998) press clippings, invitations, ephemera

Conversations with women- finding aid

Archived websites

10 years of indigenous art for sale in Ochre Gallery

2009 2001

Background research for film

Collecting art – teapots on exhibition

Interaction at article level

Fix text – power edit mode

Show all corrections 34

Context – Tools - Lists

37

Lists • • Showcase items in your collection Virtual exhibitions – easy and quick Teaching resource kits Reading lists/fact sheets ‘Favourites’ Virtual press clippings file Track research/topics

User generated content via Flickr

Tagging- useful for display adverts and images 40

User profile Your settings and history 41

View user activity from homepage Saturday August 21, 10 am

10, 000 an hour

44 44

Hall of Fame – thank you!!! Total of 20 million lines corrected September 2010

Volunteers – 12 ideas 1. Correct newspaper text on topics of interest to your institution e. g. artists exhibitions 2. Add comments/context to records e. g. could describe the contents of your artists ephemera files if records are in Trove, or give more information on image files - geographic locations, people in pictures. 3. Create and add images on targeted topics to Trove via Flickr e. g. street sculpture in Australia

Volunteers 4. Digitise your ephemera and add to Trove via Flickr, then gather into a virtual ephemera file by using Trove lists. 5. Create virtual press clippings files on artists by adding digitised newspaper articles to a Trove list. 6. Showcase items in your collection by creating a Trove list. 7. Easily curate a virtual exhibition using Trove lists. 8. Create teaching resource kits using Trove lists and add further notes and description to items.

Volunteers 9. Transfer reading lists/recommended resources/fact sheet information into a Trove list for your institution. 10. Help with internal or collaborative research by finding items of relevance and tagging them with an agreed tag or adding to a ‘private’ list. 11. Subject experts in the Trove Forum 12. Tweet/send to institutional Facebook account interesting resources using Trove ‘send to’ feature.

Screencasts – How To…(add yours. . ) http: //www. youtube. com/user/Trove. NLA 49

User Forum – you can create groups 50

Useful Links This presentation is on ‘slideshare’ http: //www. slideshare. net/RHmarvellous The notes sheet with useful links is on slideshare and on Trove ‘about’ page under documents. http: //trove. nla. gov. au/general/marketing e. g. how to use lists, set up a group in the Trove forum, guidelines for text correction, …screencasts.

http: //trove. nla. gov. au/general/marketing

Finding the pieces and putting them together for you. rholley@nla. gov. au Questions? rholley@nla. gov. au