IAMSLIC How We Get Things Done A Panel

IAMSLIC: How We Get Things Done A Panel Discussion Wednesday, October 10 th 33 rd Annual IAMSLIC Conference Sarasota, Florida, USA Lisa Raymond, IAMSLIC Archivist Steve Watkins, Member of the Web and Resource Sharing Committees Kristen Metzger, Membership Database Coordinator Janet Webster, IAMSLIC-FAO Cooperative Activities Committee Joan Parker (Moderator), IAMSLIC President on IAMSLIC Calendar and Committees

IAMSLIC Archives Lisa Raymond Woods Hole Oceanographic Institution

Please send any IAMSLIC related: • Correspondence • Executive Board and committee meeting minutes, reports, memos • Budgets and financial statements • By-laws, policy manuals, handbooks, etc. • Events, awards, and activities documentation • Photographs and digital images • Memorabilia

Publication files are monitored: • We do have all the proceedings and all the newsletters except for number 27 (1987 or 1988). Weak areas of the collection: • Committee reports and minutes • Regional groups

Guidelines: • Review files before sending. • Label files – inclusive dates, subject or folder name, etc. • Paper is the preferred format, but we do accept digital files. Send material that meets the goals of the archives: • Enduring historical, legal, fiscal and/or administrative value to warrant permanent preservation.

Questions contact lraymond@whoi. edu IAMSLI C Archive s Contact: lraymond@whoi. edu

IAMSLIC Web and Resource Sharing Committees Steve Watkins California State University, Monterey Bay

IAMSLIC Resource Sharing Goals • Equitably distribute the burden of interlibrary lending across all types and sizes of libraries • Help smaller facilities share their unique or geographically distinct collections with our global community • Simplify searching and borrowing • Incorporate libraries without online catalogs into the Union List of Marine and Aquatic Serials so their collections are accessible • Free resource sharing for all IAMSLIC Members

IAMSLIC Z 39. 50 Distributed Library • Launched in July 2002 • 398 potential borrowers • 100 participating lending libraries • 15, 000 ILL requests processed to date (roughly 60 per week or 3, 000 per year) • During 2006 -2007: – 110 libraries made resource sharing requests – 44 countries were served – 77 libraries in 22 countries supplied documents

How to Participate As a borrower: Simply join IAMSLIC! As a lender: Those with Z 39. 50 server capability should send the following information to steve_watkins@csumb. edu 1. Catalog server IP address or Internet name (e. g. 207. 62. 129. 121 or voyager. csumb. edu) 2. Z 39. 50 server port number for incoming queries (often 210, 7090 for Endeavor, 2200 for SIRSI, etc. ) 3. Internal database name for Z 39. 50 (e. g. Voyager, UNICORN, MARION, INNOPAC, etc. )

Alternatives for Participation Don’t have Z 39. 50 capability? You can join the Union List of Marine and Aquatic Serials which is also searched as part of the IAMSLIC Z 39. 50 Distributed Library: – Add your library’s serial holdings to existing records – Enter new journal titles not already in the Union List – Records are exported periodically and indexed for Z 39. 50 retrieval in the IAMSLIC Distributed Library system – Direct input of titles or input of tab delimited text or spreadsheet files

Interlibrary Loan Transaction Participating Library Catalogs Z 39. 50 Server Membership Database Z 39. 50 Server IAMSLIC Z 39. 50 Distributed Library Broadcast Search Interface Z 39. 50 Server Catalog Record Authentication Z 39. 50 Server USMARC XML Union List Database Library Profiles ILL Transaction Email Borrowing Request Copy to Requestor

The IAMSLIC Website The Members Area of the website provides access to additional resources and services for IAMSLIC members. Members must first log in for access to these member-only resources: • Annual Reports • Aquatic Commons • Conference Planning information • Conference Presentations • Decision Notebook • Executive Handbook • Meeting Minutes • Membership Directory • Resource Sharing The user name and password were distributed to all members during the most recent membership renewal process. Please contact Kristen Metzger, IAMSLIC Membership Database Manager, for more information.

Add your New Book List Publications > New Book Lists AWI Library, Alfred Wegener Institute for Polar and Marine Research Bremerhaven / Germany http: //www. awi. de/en/infrastructure/library/new_books_list/ California Academy of Sciences San Francisco, California USA http: //www. calacademy. org/research/library/newacq/index. html Fisheries-Oceanography Library, University of Washington Seattle, Washington USA http: //www. lib. washington. edu/fish/newbook. html Guin Library, Hatfield Marine Science Center, Oregon State University Newport, Oregon USA http: //osulibrary. oregonstate. edu/guin/booklist. php Harbor Branch Oceanographic Institution Ft. Pierce, Florida USA http: //www. hboi. edu/downloads/pdf/newbooks. pdf

IAMSLIC Membership Database Coordinator Kristen L. Metzger CSA International, Inc. Stuart, Florida USA

Alternate Working Title: Why you lazy bunch of losers should be glad someone is willing to do this crap for nothing

PAYMENT OPTIONS • Check in U. S. dollars • Credit Cards (Master. Card & Visa) • Electronic Bank Transfer

IAMSLIC-FAO Cooperative Activities Committee Janet Webster Hatfield Marine Science Center Oregon State University

History of the MOU • 2004 – Opportunity to formalize the informal • Why? – strengthen the capacity of fisheries and aquatic sciences institutions – support the development and improvement of information bases and information management tools – support global, regional and local networks for information sharing

• Signed in 2004 by Watkins and Nomura • Some highlights from 2004 -2005 – Webster’s sabbatical at FAO Fisheries – IAMSLIC Conference at FAO 2005 – Latin American Union List of Serials • MOU reviewed and renewed Oct 2005

2006 -2007 Highlights • Investigate the creation and development of an IAMSLIC subject repository and metadata harvester. – – • The Aquatic Commons Fish. Code brochure on The Aquatic Commons Develop guidelines to facilitate digital integration and preservation of literature from developing countries. – • Guidelines on Digital Publishing by Wilkinson & Collins Improve resource sharing in developing countries – • African Union List of Serials Promote collaboration and networking between fisheries and aquatic science libraries – • Collins’ work as membership committee chair Increase coverage of information from developing countries in ASFA – IAMSLIC members became ASFA partners: Centre National des Sciences Halieutiques de Boussoura, Guinéa; Living Aquatic Resources Research Centre, Vientiane, Lao PDR

What’s next? • Review the last two years. • Reaffirm that we work well together. • Plan activities for 2008 -2009

IAMSLIC Calendar And IAMSLIC Committees Joan Parker, IAMSLIC President Moss Landing Marine Laboratories/ Monterey Bay Aquarium Research Institute

IAMSLIC Calendar (part one) October: Annual IAMSLIC Conference Executive Board ratifies decisions of the year IAMSLIC Annual Business Meetings November: Membership renewal reminder (first) President confirms Executive Board decisions and compiles task plan President confirms committee membership and charges (updates web) Newsletter issued with reports and minutes from conference December: Conference proceedings final submission date (1 Dec) New Treasurer begins duties Interim report (Oct - Dec) filed by outgoing Treasurer Membership renewal reminder (second) January: Membership renewal reminder (final) Jan. 31 cut-off to Distributed Library for delinquent members February: Membership census (1 February) Regional Group financial report due (1 February 2008) Newsletter issued with updates on committees and charges Grant cycle 1 announced (15 February) March: Regional Group annual plans due (1 March) Site Selection Committee presents proposals Grant Cycle 1 decisions (15 March) Allocation to regional groups

IAMSLIC Calendar (part two) April: Conference Final Account presented Grant Cycle 2 announced (if funds available) May: Grant Cycle 2 decisions announced Newsletter June: Site Selection decisions announced Nominations Committee formed Conference Registration opens July: Ballots formulated (elections and Bylaws changes) Dues in excess of Regional Group allocation forwarded to IAMSLIC August: Newsletter September: Committee Reports submitted to EB and Secretary Conference final registration deadline announced Executive Handbook updated by President and circulated to board

Standing Committees • Aquatic Commons Board • Bylaws • Conference (Includes Sponsorship and Exhibitors) • Membership (Includes Membership Database) • Nominating • Resource Sharing • Web Committee Special Committees and Taskforces (as needed) • IAMSLIC Conference Site Selection Taskforce • IAMSLIC Grant Finding Taskforce • IAMSLIC Cooperative Activities (FAO, IOC) • Reg. Online