I9 Database Training Version 29 Presenters Gina Thorpe
I-9 Database Training Version 29 Presenters: Gina Thorpe Nicole Woods
Training Agenda • • • Overview of the I-9 Database Access Demo > Dashboard > Exempt > Process a New Hire > Process a Rehire > Reverification > Tentative Nonconfirmation > Close case 2
I-9 Database • • • The I-9 Database (I 9 Db) is a university web-based application that captures each employee’s Form I-9 and submits the information to the federal government (E-Verify) to ensure the employee is verified to work in the United States. E-Verify is an internet-based system operated by the Department of Homeland Security, U. S. Citizenship and Immigration Services that allows employers to verify the employment eligibility of employees. Department of Homeland Security (DHS) recently rolled out new webservices updates that greatly impacted our current I 9 Db, which provided the Office of Human Resources (OHR) an opportunity to create a more user friendly database. 3
Access • • • Access to the new database will be granted according to the new HR Roster, a database maintained by SHRPs that captures staff across the university who complete HR-related work. > You will need to partner with your SHRP to ensure you and/or your team are included in the HR Roster for your college or unit, and that staffing changes (new hires or departing team members who process I-9 s) are reflected in the HR Roster. Users who do not complete HR-related work or who will not be added to the new HR Roster, will have to email HR-Background. Checks@osu. edu to be granted access to the new I-9 Database. In the I-9 Database all users will have employee profile access at the college/business unit level for the college/business unit they are assigned. 4
Login 5
Policy Acceptance 6
Dashboard 7
Dashboard 8
Closed Cases 9
Search 10
+Create Case 11
Help 12
Exempt from I-9 13
Exempt from I-9 14
Exempt from I-9 15
Exempt from I-9 16
Exempt from I-9 17
Exempt from I-9 18
Processing a New Hire 19
New Hire 20
New Hire 21
New Hire 22
New Hire 23
New Hire 24
New Hire 25
New Hire 26
New Hire 27
New Hire 28
New Hire 29
New Hire 30
New Hire 31
New Hire 32
New Hire – Close Case 33
New Hire – Close Case 34
New Hire – Close Case 35
New Hire 36
New Hire 37
New Hire – Close Case 38
New Hire – Closed Case Summary 39
New Hire 40
New Hire 41
New Hire 42
New Hire 43
New Hire 44
New Hire 45
New Hire 46
New Hire 47
New Hire 48
New Hire 49
New Hire 50
New Hire 51
New Hire 52
New Hire 53
New Hire 54
New Hire 55
New Hire 56
New Hire 57
New Hire 58
Rehire – Part A and Part B 59
Rehire – Part A and Part B 60
Rehire – Part A and Part B 61
Rehire – Part A and Part B 62
Rehire – Part A and Part B 63
Rehire – Part A and Part B 64
Rehire – Part A and Part B 65
Reverification 66
Reverification 67
Reverification 68
Reverification 69
Reverification 70
Reverification 71
Reverification 72
Tentative Nonconfirmation 73
Tentative Nonconfirmation 74
Tentative Nonconfirmation 75
Tentative Nonconfirmation 76
Tentative Nonconfirmation 77
Tentative Nonconfirmation 78
Tentative Nonconfirmation 79
Tentative Nonconfirmation 80
Tentative Nonconfirmation 81
Tentative Nonconfirmation 82
Tentative Nonconfirmation 83
Tentative Nonconfirmation 84
Tentative Nonconfirmation 85
Tentative Nonconfirmation 86
Tentative Nonconfirmation 87
Tentative Nonconfirmation 88
Tentative Nonconfirmation 89
Conclusion • • Additional training opportunities The current I-9 Database will be unavailable Monday, August 15, for implementation and testing. Please plan accordingly for this temporary outage. The new I-9 Database will be available to all users on Tuesday, August 16. OHR will email all users the new I-9 Database URL that morning. Additional features coming soon 90
Questions? Contact: HR-backgroundchecks@osu. edu 91
- Slides: 91