i Print Technology Orientation Brandon Tubinis Law Lab

i. Print & Technology Orientation Brandon Tubinis Law Lab Manager

Law Information Technology Department • The people • Brandon Tubinis • John Christensen • Tedros Teklzghi • Law School IT Department is responsible for maintaining building wide operations and those that use them • Computing and printing as well as a myriad of other services • Support faculty, staff and students • Contact info • • • Office: 535 O’Brian Hall Phone: (716) 645 -7393 Email: law-it-avservices@buffalo. edu

Law IT Services • Answer or resolve common questions and requests • • Wi-Fi access Email access Cloud storage access Software download, installation and operation • Law Lab related issues, especially those requiring administrative privileges • Printing troubleshooting (jams, reprints, reimbursements) • Computer access and troubleshooting • Provide guidance on how to best proceed with a problem • Ask us anything!

Central IT and the UBIT Webpage • CIT controls many of the broader University-wide services and systems • Visit the UBIT website for answers and resources https: //www. buffalo. edu/ubit. html • Free software • Office • Antivirus • VPN • Can be used to access licensed databases off campus • Guides, policies and technical documentation • Alerts pertaining to current security concerns or service outages

UB File Systems • University at Buffalo File System (UBFS) • UB housed file storage • • Default save location when working on any Lab Workstation on campus • • Follows you wherever YOU are logged in Can be accessed from personal devices (moderate setup) Limited space (256 MB) Strict privileges • • • Third party cloud storage Follows you wherever YOU are logged in Can be accessed from personal devices (easy setup) Unlimited space Loose privileges

Student Information Portal (SIP) • Weekly emails pertaining to events and opportunities • Vitally important information pertinent to all law students • No required login to view the messages

Law Lab Printing Overview: Your initial choices dictate your printing and payment options Workstation Printer Release Quota • Law • University • Popup • Manual • Law • University • Campus Cash

Law Lab Printing Overview: Think of it as a workflow Law School Printer Law Go. Print Popup (At Workstation) Law School Quota Law School Workstation University Printer Manual Release (Separate Release Station) University Quota Law School Printer University Workstation University Printer University Go. Print Popup (At Workstation) University Quota

Law Lab Printing Overview: Documentation at every workstation

Workstation Hardware Information • All workstations are VDI (Virtual Desktop Infrastructure) devices Virtual instance of a computer from a server Slow login as each attempt counts as your first All changes made to computer are reverted at logoff • Quick performance once logged in • Internet dependent (if network is down devices will not login) • • •

Workstation Identification • Cybrary Workstations • Universally accessible by any UB student, capable of all the standard functions of a UB Lab Computer • Four stations located on the 6 th floor • Can only print to the 2 nd floor Public i. Printer • Capable of printing from the workstation itself through Go. Print, without the need for a release station

Workstation Identification • Research Workstations • Universally accessible by any UB student or individuals who are granted access, has no document creation / editing capabilities • Located throughout the Law Library • Four located on the 2 nd floor to the left and right of the stairs • Two located on the 4 th floor • Two located on the 6 th floor • Can only print to the 2 nd floor Public i. Printer • Capable of printing from the workstation itself through Go. Print, without the need for a release station

Workstation Identification • Law School Workstations • Accessible by UB Law students only, capable of all standard functions of a UB Lab Computer • Located throughout the Law Library • Nine located on the 2 nd floor through out: Around stairs, in 221 B print office, and in back reading area • Four located on the 3 rd floor • Eleven located on the 7 th floor • All Workstations can print to any printer in the building including the University Printer on the 2 nd floor or any of the Law School Printers on floors 2 and 7. • Capable of printing from the workstation itself through Go. Print, without the need for a release station when printing to Law School Printers • Requires the use of a release station when printing to the University Printer

Workstation Identification • Release Station • Used to confirm and pay for print jobs • Only needed when printing from a Law School Workstation to the University Printer • There is only one Release Station and it is on the 2 nd floor located to the left of the central stairs

A few notes on the Desktop Environment and Basic Operations

UBFS access UB Box access Logout Shortcut to map drive

Printer Identification

Printer Identification • Law School Printer on 2 • LAWS_OBR 2_LEX_5155_P on law-goprint • Located on the 2 nd floor behind the circulation desk in room 221 B • Uses Law quota or Campus Cash • Requires payment and release from Go. Print Client • Defaults to single sided

Printer Identification • Law School Printer on 7 • • LAWS_OBR 7_KONICA_423 on law-goprint Located on the 7 th floor near the elevator Uses Law quota or Campus Cash Requires payment and release from Go. Print Client • Defaults to single sided

Printer Identification • Public i. Print • obrian on ubprintn 2 • Located on the 2 nd floor behind the circulation desk in room 221 B • Uses UB quota or Campus Cash • Requires payment and release from the 2 nd floor Release Station • Defaults to double sided • This printer can be added to your personal laptop via i. Print Anywhere

Law and University Go. Print Client • Go. Print is a popup that will launch when printing from workstation whether it be Law or University • When printing from a Law Workstation to a University Printer, this popup does will appear, but your job will not be displayed for release. • This popup will allow you to confirm, release and pay for the print jobs from the workstation you are sitting

Quota Identification • University Quota • Print allowance given to all enrolled UB students • Law School Quota • Print allowance given to all enrolled Law School students • Campus Cash • Print allowance that you can refill with your own money, universally accessible • If refilling, allow for 24 hours processing

Quota Amounts and Allocation • Both UB and Law accounts receive the same amounts in the Fall, Spring, and Summer • • • Fall: $32. 50 each Spring: $32. 50 each Summer: $10. 00 each • Accounts are filled for the new Fall semester on August 1 st and unused quotas are rolled over to the Spring semester and then again to the Summer session, only resetting on August 1 st 2015 Fall Semester $32. 50 Roll Over Spring Semester $32. 50 $65. 00 Roll Over Summer Session $10. 00 $75. 00 Reset August 1 st 2016 Fall Semester $32. 50

i. Print Costs Per Page • 5 cents for single sided • 650 single sided Fall and Spring • 200 single sided Summer • 4 cents for double sided • 812. 5 double sided Fall and Spring • 250 double sided Summer

Page Single and Double Sided Printing • Law School Printers • Default Single Sided • Public i. Print • Default Double Sided • Can be changed in “Preferences”

i. Print Anywhere • Printing from your laptop • Can print to any University Printer, but not the Law Printers • Cannot use Law Quota • Make sure to follow all instructions, second set is how to release • Can use the manual release stations as well

Scanning on 7 th Floor • The printer on the 7 th floor is capable of scanning single and multi-page documents. Scan custom sizes for books or non-legal documents. • Book scan and single scans can be cumbersome, these types of scans are best suited to the scan station in 221 b or the 6 th floor alcove • Requires a valid email address • Defaulted file type is PDF • Directions are available at the printer itself and online • Cannot make copies

Scanning on Scan Stations • Scan Stations on the 2 nd and 6 th floor capable of scanning single page documents. Can scan custom sizes for books or non-legal documents very easily. • Multiple outputs • Scan to email, USB, barcode, cloud • Can scan as many file extensions • Cannot make copies

Lab Consultants • Students can be found behind the Circulation Desk • Ask these students for • • Directions on how to print Paper or toner refills Paper jams Lost or defective print jobs

Other Information and Best Practices • Save work locally or to a network location and print from inside original software • Pdf – Adobe Reader • Doc – Word • Keep track of quotas and switch between them as needed • Dual degree students should speak to IT for computer access • When in doubt reboot • Use other libraries and buildings. While you may enjoy O’Brian other buildings have similar or even additional features • Never provide credentials to a “UB” email requesting them • Allow time for printing