i PAWS Faculty Jobs Consolidation Faculty Position Management

i. PAWS & Faculty. Jobs Consolidation & Faculty Position Management Module Business Services Advisory Group Meeting June 6, 2018

i. PAWS & Faculty. Jobs (UGAJobs) Consolidation • Time-Line July 9 th 2018 June 2018 May 2018 April 2018 March 2018 Project Kick Off Requirements Gathering Design & Build Testing & Training Go-Live

i. PAWS & Faculty. Jobs Consolidation UGAJobs is new name of consolidated system System Consolidation Schedule 5/29/18 6/29/18 31 days to Faculty. Jobs blackout. EOO requires that faculty searches be posted for 31 days, so no new postings will take place in Faculty. Jobs after this date. Rare and unusual exception requests should be submitted to facultyjobs@uga. edu. Faculty. Jobs blackout period begins (6/29 -7/9/18; through week of the July 4 th holiday). No transactions (postings or applicants) in Faculty. Jobs during blackout period. All postings in Faculty. Jobs close; note postings of less than 31 days will require reposting in UGAJobs on 7/9/2018 as “New” postings. Applicants can no longer apply to Faculty. Jobs. NOTE: There will be no impact to hiring proposals within Faculty. Jobs during the blackout period. 7/9/18 UGAJobs Go Live! All UGA positions will now be available in UGAJobs.

i. PAWS & Faculty. Jobs Consolidation What should you expect during consolidation? • Central HR will work with Faculty Affairs Hiring Unit Liaisons to: • Close any postings with viable applicant pools prior to 6/29 blackout period and assist units to close hiring proposals in Faculty. Jobs • Create new postings for any posting requiring additional recruitment after UGAJobs go live on 7/9 • Direct Hire postings & applications will be available until 6/29 blackout period

Faculty. Jobs & Position Management Training UGAJobs Faculty Position Management, Postings and Hiring Proposals Training When: Tuesday, June 12, 2018 and Wednesday, June 13, 2018 Times: 4 Sessions to choose from each day, 2 in morning and 2 in afternoon (one session will be recorded and posted on UGAJobs Project Site) Where: Amos Hall, Room B 010 Training information & registration link available on UGAJobs Project Site Information regarding additional training sessions will be communicated and posted on UGAJobs Project Site

UGAJobs What should you expect after consolidation? • One Stop Shop • Administrators and Applicants have the ability to access UGAJobs for all staff and faculty actions • Organizational Reporting • Ability to view and update all position reporting relationships for all benefited staff and faculty positions • Faculty Position Management • Two separate processes; Position Management & Recruitment • Administrators will manage all faculty benefits eligible positions; Create, Modify and Evaluate positions*

Faculty. Jobs & Position Management Questions?