Hydra Open Access Chris Awre NC Learning Exchange

Hydra / Open Access Chris Awre NC Learning Exchange on Embedding Open Access 12 th May 2016

An institutional repository One institution = one repository? • Repositories are infrastructure – Maintaining infrastructure requires resource, which we need to minimise to justify costs in the long-term • Content doesn’t sit in silos – One repository facilitates cross-fertilisation of use • Integration with one system – Embedding the repository means linking to one place Hydra and open access | 12 May 2016 | 2

Five principles Ø A repository should be content agnostic Ø A repository should be (open) standards-based Ø A repository should be scalable Ø A repository should understand how pieces of content relate to each other Ø A repository should be manageable with limited resource Hydra and open access | 12 May 2016 | 3

Fedora and Hydra • Fedora can be complex in enabling its flexibility • How can the richness of the Fedora system be enabled through simpler interfaces and interactions? – The Hydra project has endeavoured to address this, and has done so successfully – Not a turnkey, out of the box, solution, but a toolkit that enables powerful use of Fedora’s capabilities through lightweight tools • Hydra ‘heads’ – Single body of content, many points of access into it Hydra and open access | 12 May 2016 | 4

Hydra • A collaborative project between: – University of Hull – University of Virginia – Stanford University – Fedora Commons/Dura. Space – Media. Shelf LLC • Unfunded (in itself) – Activity based on identification of a common need • Aim to work towards a reusable framework for multipurpose, multifunction, multi-institutional repository-enabled solutions • Timeframe - 2008 -11 (but now extended indefinitely) Text Change the way you Hydra thinkand about open Hull access | 7|October 12 May 2009 2016 | 2 5

Fundamental Assumption #1 No single system can provide the full range of repository-based solutions for a given institution’s needs, …yet sustainable solutions require a common repository infrastructure. Fundamental Assumption #2 No single institution can resource the development of a full range of solutions on its own, …yet each needs the flexibility to tailor solutions to local demands and workflows. Hydra and open access | 12 May 2016 | 6

A Worldwide Presence Hydra and open access | 12 May 2016 | 7

Hydra Heads of Note UCSD DAMS Avalon & Hydra. DAM for Media BPL Digital Commonwealth See a full list at: https: //wiki. duraspace. org/display/hydra/ Partners+and+Implementations Sufia Hydra and open access | 12 May 2016 | 8

Hydra @ Hull Hydra and open access | 12 May 2016 | 9

Hydra UK community • Three UK Hydra Partners – University of Hull – London School of Economics (LSE) – University of York • Others engaging in Hydra within the UK – University of Durham – Lancaster University – University of Oxford • Developing a model of collaboration within the UK Hydra and open access | 12 May 2016 | 10

Working together • UK developments mirror Hydra initiative – None can do what they want all by themselves – All have some of the same and some different needs, requiring a common platform that can be adapted to suit local need • Aim of Hydra UK is to identify and foster collaborative developments that we can all make use of • Each site has development resource, but no more than 1 FTE – Together we have a sizeable development team Hydra and open access | 12 May 2016 | 11

Learning from Hydra • Hydra UK will make use of existing Hydra developments where feasible to minimise duplication – For example, ORCID gem from Notre Dame • Work carried out will be structured as gems and released back for others to use – For example, Hull has recently developed the irus_analytics gem to capture Counter-compliant repository download statistics • https: //github. com/uohull/irus_analytics • All UK sites are encouraged to participate in Hydra community activities where feasible Hydra and open access | 12 May 2016 | 12

Open Access @ Hull • Research Services Team created in 2015 • Focus on – Open Access management (mediated deposit) – Research data management support – Bibliometrics • Metadata Officers are/were cataloguers – Bringing cataloguing skill to repository – Different workflows and systems challenging Hydra and open access | 12 May 2016 | 13

Open Access advocacy • Open sessions to explain Open Access and HEFCE policy • Leaflets to pigeon holes – How to deposit – Link between OA and REF • Pop-up banners – Display at food outlets! • Departmental talks • Trying to engender input from academics making successful use of Open Access Hydra and open access | 12 May 2016 | 14

Open Access support Hydra and open access | 12 May 2016 | 15

Senior level buy-in • Open Access Working Group • PVC Research and Enterprise – Emails at key points to all research staff • Library attends University Research and Enterprise Committee – Reports on progress and need for engagement – Associate Deans for Research as key advocates • VC included Open Access in Senate Away Day discussions • HEFCE is useful stick, but also opportunity to raise awareness of why academic should engage in open access Hydra and open access | 12 May 2016 | 16

OA funding • RCUK grant – enough for ~12 papers • Faculty/Departmental responsibility otherwise – No way to track these as yet • Successful use made of retrospective COAF funding • Springer offset deal is starting to make a difference – But needs assessment • Trying alternative models through Peer. J and Sage to test author use of Gold Open Access Hydra and open access | 12 May 2016 | 17

Deposit journey • Currently do full mediated deposit • Moving to self-deposit option via repository • Longer term shift to full self-deposit via RIS • Need to build up expectation of interaction with RIS – Working with Research Office and IT colleagues on rollout – Question of RIS/repository balance of roles Hydra and open access | 12 May 2016 | 18

Lessons learned • Get senior level buy-in • OA needs more resource to do properly! • Reaching out to institutional stakeholders will help embed Open Access longer-term • Having Open Access and open scholarship in University Strategy will provide impetus • Need HEFCE to be clearer about what they are willing to accept further down the line Hydra and open access | 12 May 2016 | 19

Thank you c. awre@hull. ac. uk http: //hydra. hull. ac. uk