Human Resources Update January 24 2011 Chuck Risley

Human Resources Update (January 24, 2011) Chuck Risley, Managing Director Employee Relations and Development

HR Update • Retirement Manager • Tech. Jobs • Performance Management Process

Retirement Manager

HR Update • Retirement Manager (Online) – – It’ Live! No paper and no need to visit to your benefits office Log on for a quick look at your account balances Streamlines transactions such as Hardship Withdrawal, Loans and In-service Exchanges

HR Update • Retirement Manager (Online) – Remember: All employees are eligible for a 403(b) Tax Deferred Account or Roth. – Log on to Retirement Manager from Web. Raider or the HSC Benefits webpage and discover how easy it is to save for retirement. – Need some help? Use the participant guide located on the HSC HR Benefits page, or ask your benefits coordinator in HR.

Tech. Jobs

HR Update • Tech. Jobs – TTU/TTUHSC’s Applicant tracking system – Successfully Upgraded • • Overall look and feel Applicants can now search by key words Linear applicant workflow Detail reason codes per application Individual inbox with your pending items Watch List to help track the status of your positions Ability to change user groups within one account (Only need to remember one username/password)

HR Update • Tech. Jobs – Check with your local HR department for individual/classroom training

HSC OP 70. 12 PERFORMANCE MANAGEMENT

HR Update Annual evaluations are due by 2/28/2011 and are to e completed utilizing the current PM process. All evaluations must nclude a new (signed) confidentiality statement (dated Nov 2010).

PROPOSED CHANGES & IMPROVEMENTS FOR 2011

HR Update • Background – – – Current PM process has been in place for many years Early 2010: HR initiated a review of the current process April-May 2010: Institutional PM survey/focus groups July 2010: PM Task Force established December 2010: Changes approved by PEC Currently: PM changes being finalized

HR Update • A New Philosophy – – – Alignment with mission/vision Accountability Consistency, Equity and Transparency Employee development Communication Rewards

HR Update • Policy and “Supervisors” Guide to be updated • PM/Evaluations required for all benefits eligible employees (. 5 FTE and above)

HR Update • Employee Self Assessment/Form • Updated PDQ and Evaluation Form • PDQ and Evaluation Form linked electronically (PDQ populates Evaluation form)

HR Update • Evaluation Form Changes:

HR Update • Evaluation Form Changes:

HR Update • Evaluation Form Changes:

HR Update • Evaluation Form Changes: – Revised Rating scale (1 -7) – Overall Rating Calculated – Enhanced Sections for Performance Improvement/Development Plans

IMPLEMENTATION TIMELINE

HR Update • Phase I: Beginning in January 2011 – �Introduction and Communication: • Changes and transition plan will be presented in general to supervisors /employees during annual evaluation training Jan – Feb 2011 • Supervisors will communicate overview of changes to employees during upcoming evaluation session. • Information will also be available on the HR website and other sources – Organization-wide training Mar - May 2011 – New process for completing evaluation will be used for the 2012 evaluation (2011 evaluation period).

HR Update • Phase II: 2012 – Interface program with other HR processes, i. e. recruitment (Tech. Jobs), online PDQ, position classification – Implementation of rewards and recognition programs

ACTION ITEMS

HR Update • Communicate upcoming PM process changes with your employees • Send your employees to PM informational sessions and PM training beginning in March 2011 • Attend PM training for supervisors beginning in March 2011

HR Update • During this year’s evaluations focus on: – Updated/accurate PDQ – Performance Improvement and Development Plans (Note: progress on this year’s plans will be evaluated during next year’s evaluation) – Communicate that 2011 evaluations (completed by 2/28/2012) will also include evaluation of: • Competencies as well as job functions/standards • Performance Improvement and Development Plan progress

More details will be available during PM training sessions beginning in March!

Human Resources Update (January 24, 2011) Chuck Risley, Managing Director Employee Relations and Development