https www youtube comwatch vSPe I 6 JY
• https: //www. youtube. com/watch? v=SPe. I 6 JY 9 D Bo
“Special Ed. Reporting 101” How the Reporting and Movement of Student Data affects Special Ed. Reporting DATAG PRESENTATION STUDENT DATA SERVICES EASTERN SUFFOLK BOCES December 2019
Topics for Special Ed. 101 • SIRS overview – The Flow of Data • Reports and extract from Frontline IEP / Clear. Track • PD System • Understanding VR Reports and Federal Indicators • Best Practices for Verifying Special Education Data • Resources to help understand verify Special Education Data • Questions
What types of information needs to be reported? Type of Disability Child Outcome Summary Form (COSF) 504 Plans NYSAA Students Preschool Enrollment Out of District Students Universal Pre-K Special Ed. Events
Who is responsible for Reporting Special Education Data?
Special Education Data Reporting Who is supposed to report this data? https: //www. youtube. com/watch? v=O 4 f. R z. Mk. P-x. E
What in the World is SIRS? Student Information Repository System Provides a single source of standardized individual student records for analysis at the local, regional, and State levels to improve student performance and to meet State and federal reporting accountability requirements
School Information Repository System (SIRS) How do we keep track of students in SIRS? New York State Student Identification System NYSED developed the NYSSIS system to assign a stable, unique student identifier to every student reported in SIRS. Each student is identified with a 10 -digit number when the student first enters the system. The system includes the following students: • Preschool students referred to the CPSE (Committee for Preschool Special Education) for determination of eligibility for preschool special education • Pre-K through grade 12 public school students • Participants in approved GED programs in NYS • Non-public school students whose assessment data are reported through SIRS
The School Information Repository System 301 pages worth of reporting requirements!
School Information Repository System (SIRS) How does student data get from our school / district to the State? Data extracts are first pulled from: us ite Infin p Cam Student Management Systems l Too l o o e Pow Sch Fro ne ntli Cap l hoo esc Win ool h c r. S ce an Fin IEP Special Education Systems ck Tra r a e l C Human Resource Systems ag Man Other Local Student Systems er
School Information Repository System (SIRS) What extracts are pulled from these systems? Name Homeroom Demographics Address Grade Level AKA Student ID Diploma Type Student Lite Birthdate Gender Ethnicity Guardian From Student Management System
School Information Repository System (SIRS) What extracts are pulled from these systems? Student Start Date Enrollment Student Building Location AKA Grade Level Ending Enrollment Codes Student Entry / Exit Student End Date Transfer Reason From Student Management System
School Information Repository System (SIRS) What extracts are pulled from these systems? Free and Reduced Lunch ELL Type of Disability Programs Fact Poverty CTE Section 504 From Student Management System and Special Education System
School Information Repository System (SIRS) What extracts are pulled from these systems? Assessment Fact Child Outcome Summary Form (COSF) Required for populating VR 15 (Indicator #7) From Special Education System
School Information Repository System (SIRS) What extracts are pulled from these systems? BEDS Day Snapshot populates VR 1 -9 Reports Special Education Snapshots End of Year Snapshot populates VR 13 Report From Special Education System
School Information Repository System (SIRS) What extracts are pulled from these systems? Special Education Events Required for populating VR 11, VR 12 & VR 14 Reports From Special Education System
How does data move from source systems to the State Education Department?
School Information Repository System (SIRS) Level 0 Pro Enr oll me nt gra ms Fac De t mo gra ph ics Ass ess me nts Sta ff S na psh ot Once extracts are pulled from the various systems they are uploaded into Level 0
School Information Repository System (SIRS) What is Level 0? Level 0 • Level 0 is a web-based application hosted by the Regional Information Centers (RICs) around the state. • Level 0 provides LEAs with the ability to enter (or load) and validate data against New York State (NYS) data collection formatting and business rules. • Level 0 may also be used to collect additional data that may not be available in electronic form, such as teacher evaluation data.
Level 0
School Information Repository System (SIRS) Pro Level 0 Enr oll me nt gra ms Fac t De mo gra ph ics Ass ess Sta ment s ff S na psh ot Validated data is then exported from Level 0 in a format that can be loaded directly into the Level 1 repository Level 1
School Information Repository System (SIRS) What is Level 1? Level 1 • Level 1 is a series of regional repositories hosted by many of the local data centers • Level 1 repositories include, at a minimum, all the data elements for State reporting requirements • Users of the Level 1 repositories may also include additional data elements to meet local or regional needs, including data collected for local data analysis and reporting (state assessments)
School Information Repository System (SIRS) Level 1 Pro Enr oll me nt gra ms Fac t De mo gra ph ics Ass ess Sta ment s ff S na psh ot Level 1 repositories are used to prepare and combine data for submission to the Level 2 repository Level 2
School Information Repository System (SIRS) What is Level 2? Level 2 • The Level 2 repository is a single statewide data warehouse, where all required student data from Level 1 are combined • Level 2 holds records for all students, teachers, and non-teaching professionals • Verification of data takes place at this level. Data at Level 2 are used to make accountability determinations • Level 2 provides data for many purposes including, but not limited to: • • • Developing The New York State School Report Card; determining the accountability status of public and charter schools and districts Reporting Institutional Master File (IMF) and Personnel Master File (PMF) Determining teacher and principal accountability Linking student data with those of teachers and principals Meeting federal reporting requirements
School Information Repository System (SIRS) Data from Level 2 is used to populate each district and school’s report card Level 2
Data Verification
Data Verification • https: //www. youtube. com/watch? v=O 5 XT 9 Cif. Il. Y
Data Verification What is meant by Data Verification? • Data Verification is the process by which information submitted to SIRS is reviewed to insure its accuracy, revised, and re-submitted as necessary and re-verified. • Accuracy of data is increasingly important given the high stakes nature of the accountability and teacher/principal evaluation systems.
Data Verification is a PROCESS, not an event!
Data Verification How do I verify data? Data verification is done through: – Level 2 Reports – L 2 RPT – PD System (Special Education) – Cognos (Level 1 Reporting)
L 2 RPT Reporting Environment
L 2 RPT Reporting Environment
PD System
Resources
SIRS Guidance Documentation
Special Education Data Submission System (SEDCAR) http: //www. p 12. nysed. gov/sedcar/
NYSED Public Data Site
Eastern Suffolk BOCES Board and Administration President Lisa Israel Vice President William K. Miller Member and Clerk Fred Langstaff Members Arlene Barresi Stephen L. Gessner, Ph. D. Joseph Lo. Schiavo Chris J. Cariello Linda S. Goldsmith Anne Mackesey Walter Wm. Denzler, Jr. William Hsiang Catherine M. Romano Stephen Dewey, Ph. D. Susan Lipman John Wyche District Superintendent David Wicks Chief Operating Officer Julie Davis Lutz, Ph. D. Associate Superintendent Ryan J. Ruf – Management Services Associate Superintendent Peggie Staib, Ed. D. – Educational Services Assistant Superintendent R. Terri Mc. Sweeney, Ed. D. – Human Resources Directors Keith Anderson – Building Services Leah Arnold – Career, Technical and Adult Education Kate Davern – Education and Information Support Services Colleen Lipponer – Business Services Susan Maddi – Administrative Services Grant Nelsen – Technology Integration Gina Reilly – Special Education Darlene Roces – Regional Information Center Candace White-Ciraco, Ed. D. – Planning and Program Improvement www. esboces. org Eastern Suffolk BOCES does not discriminate against any employee, student, applicant for employment, or candidate for enrollment on the basis of gender, race, color, religion or cre national origin, marital status, disability, sexual orientation, military or veteran status, domestic violence victim status, genetic predisposition or carrier status, or any other classification State, or local law. This policy of nondiscrimination includes: access by students to educational programs, student activities, recruitment, appointment and promotion of employees, sa benefits. Eastern Suffolk BOCES also provides equal access to the Boy Scouts and other designated youth groups. Eastern Suffolk BOCES fully complies with all applicable rules and to civil rights for students and employees (e. g. , Title IX of the Education Amendments of 1972, § 504 of the Rehabilitation Act of 1973, Titles VI and VII of the Civil Rights Act of 1964, Act, § 303 of Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, and the Boy Scouts of America Equal Access Act of 2001). Inquiries regarding the implemen should be directed to either of Eastern Suffolk BOCES Civil Rights Compliance Officers: the Assistant Superintendent for Human Resources, 201 Sunrise Highway, Patchogue, NY 11 Compliance. Officers@esboces. org; or the Associate Superintendent for Educational Services, 201 Sunrise Highway, Patchogue, NY 11772, 631 -687 -3056, Compliance. Officers@esb also be addressed to the Office for Civil Rights at the US Department of Education, 32 Old Slip, 26 th Floor, New York, NY 10005, 646 -428 -3800, OCR. New. York@ed. gov.
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