HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS HOW TO

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS HOW TO RUN YOUR INTERNAL COMMUNICATION? IMPLEMENTATION AND PRACTICE ISSUES –TOPICS - MEDIA @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION AGENDA Internal communication for HSE External communication for HSE Quality Consumers Advices Social Networks CSR Communication Green Washing Amazon and Covid 19, way too late 2 Sessions @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ASSESSMENT § Amazon case (25% of the grade) – work in group of 4 people or more § Activities (25% of the grade) – work in group of 4 people or more § Final and individual assessment session (50%) – course questions on a selected part of the training program @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION HSE COMMUNICATION PLAN : GOAL SETTING, PLANNING AND ROLES Objectives Requirements of ISO 14001 and ISO 45001 Planning Drawn up each year Roles CEO, Managers, QHSE Managers @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION, WHY IT IS SO IMPORTANT ? @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION Traditional planning…before the Internet TOOLS Who ? What ? To Whom ? How ? When ? To which frequency ? CEO QHSE Guidelines All the employees Letter with pay At the beginning of the year CEO QHSE Guidelines Managers Meeting January Managers Guidelines and objectives by department Teams Serious games February QHSE Managers QHSE Instructions within the company New hires Meeting QHSE Managers Audits Results Employees Display, Leaflets Each week QHSE Managers Results, new concerns Employees News Flash Each Quarter @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION READ-DISCUSS § https: //staffbase. com/blog/internal-communications-and-hr-4 -killerideas-for-working-together-more-effectively/ @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Internal Communications and HR: 4 Ways to Work Together More Effectively Source : Staffbase @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION MAIN CONCERNS TOOLS Brand champion Break silos Work Happiness Onboarding Retention @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Mobile and E-internal communication Digital tools such as employee apps or modern intranets offer a variety of opportunities for leadership to interact with their distributed workforce. In addition to videos or town halls, digital suggestion boxes or anonymous "Ask me anything" formats are also possible. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Microsoft Power Automate is a Microsoft tool that makes it easy to automate processes or set up workflows within your digital workplace without needing a ton of IT support or even to know any code. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Crisis Management Internal crisis communication research has found that managers communicate significantly less with employees during a crisis. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Consumer Journey=Employee Journey The right technology enables the mapping of individual employee journeys. Content and messages are sent at the right moment for each employee. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS KPI and analytics Modern intranets and mobile solutions such as employee apps usually come with extensive options for measuring key performance indicators and presenting them in clear dashboards. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS Persona One part of the persona analysis can be to link the different demographic information such as work location with the daily challenges of employees. The communication needs of each persona can then be better determined. @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION BEST PRACTICES § Involving Managers § Different media and communication tools, different moments of communication but ONE positioning § Intranet-Newsletter- Leaflets … § One Key-Information per quarter : goals, results, audits § Adjust your language to your target audience § Carry out a legal watch and a regular benchmark § Others… @MERCANTIGUERIN

HSE PLAN ANIMATIONS 1 TOOLS INTERNAL COMMUNICATION ANIMATION IDEAS SEMINAR Guest speaker coming from another sector Team Building Training Good practices Sharing 5 S is a workplace organization method that uses a list of five Japanese words: seiri, seiton, seisō, seiketsu, and shitsuke. These have been translated as "sort", "set in order", "shine", "standardize" and "sustain". @MERCANTIGUERIN Causal Tree Analysis Training (arbre des causes)

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ANIMATION IDEAS @MERCANTIGUERIN 5 S

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ANIMATION IDEAS @MERCANTIGUERIN Causal Tree Analysis Training (arbre des causes)

HSE PLAN 2 ANIMATIONS INTERNAL COMMUNICATION TOOLS HSE CONTESTS ü Designing challenges ü Launch the challenge over a defined period of time, not too long. ü Carry out the debriefing, the feedback to see what worked and what didn't work. ü Competition for the best poster or safety slogan ü Ideas for the planet competition, for earth ü Challenge on suggestions ü Best score for the number of accident-free days per workshop ü Challenge on the reduction of energy consumption per workshop ü Competition for the best video "being a HSE correspondent". ü Poster competition illustrating the HSE policy ü Contest on the compliance rate @MERCANTIGUERIN • Designing challenges • Launch the challenge over a defined period of time, not too long. • Carry out the debriefing, the feedback to see what worked and what didn't work.

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ILLUSTRATION FOR THE SAFE WORK MANITOBA VIDEO CONTEST Regional Involvement Students Projects https: //www. safemanitoba. com/Resources/Pages/Norm-the-Safety-Contest. aspx @MERCANTIGUERIN

HSE ANIMATIONS PLAN 3 INTERNAL COMMUNICATION TOOLS Escape Game An escape room, also known as an escape game, is a game in which a team of players cooperatively discover clues, solve puzzles, and accomplish tasks in one or more rooms in order to progress and accomplish a specific goal in a limited amount of time. The goal is often to escape from the site of the game. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS ESCAPE GAME WITH VR TRAINING INTERNAL COMMUNICATION Space Scape is a virtual reality experience with an educational purpose within the frame of sensitization to security procedures in companies. • The Space Scape experience takes place in a very particular universe since you end up on a space station attacked by aliens and your goal is to escape in a spaceship. • This space universe contrasts with theme of security procedures in companies in order to have users travel and to add some fun in the training. • Space Scape is a multiplayer experience with one player with a virtual reality headset and one or several players guiding and assisting him/her in the mission thanks to the printed manual of the spaceship’s architect. • It is a communication experience between the player who moves in the spaceship thanks to the virtual reality headset and the players who have the manual with the various safety instructions of the space station. @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS @MERCANTIGUERIN

HSE INTERNAL COMMUNICATION VR EXPERIENCE PLAN ANIMATIONS TOOLS Virtual Food Savers is a fun cooking experience in virtual reality. The goal is to make a recipe: Bouneschlupp, a traditional Luxembourgish soup made from beans and bacon. Virtual Rangers carried out this project in association with F 4 A (Food 4 All) to raise public awareness of food waste, indeed you must choose the foods whose expiration date is closest to make your soup. The user must locate a special label on the products available to him to know which products are “short-dated”. @MERCANTIGUERIN

HSE ANIMATION IDEAS PLAN 3 ANIMATIONS INTERNAL COMMUNICATION TOOLS SAFETY DAYS An opportunity to develop and/or expand an organization and individual’s collaborative mindset on the broader concept of safety culture. Collaboration involves attempts to find solutions where all participants agree on a common goal § Collective Vigilance § Build a common culture of safety § Recognize the consequences of error § Create an open-forum § Promote safety discussion @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS https: //www. total. com/media/video/world-safety-day-2020 https: //www. youtube. com/watch? v=g. By. ADnwp. Uw 4&ab_chan nel=Groupe. VIVESCIA SAFETY DAY https: //www. safetyday. eu/fr/outils. php @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS @MERCANTIGUERIN 10 Years of Safety Day By Eurovia

HSE INTERNAL COMMUNICATION GUIDELINES FOR A SUCCESFULL SAFETY DAY PLAN ANIMATIONS TOOLS Planning Audience, Size, Scope § Committee § Regions, countries § Select a small group of dedicated individuals § Include a group of each discipline § Dedicate meeting times monthly or bi-monthly § Beginning brain storm with each other – Basic Outline of the days § Select a leader for the group § Multiple modes of transport and several operators § Safety 100% focus § Intended Audience § Opening your safety education and safety awareness § Scope and content @MERCANTIGUERIN § HOT TOPICS / Safety committee

HSE INTERNAL COMMUNICATION GUIDELINES FOR A SUCCESFULL SAFETY DAY PLAN ANIMATIONS TOOLS Content Broaden your Audience § Survivor’s Network § Representatives from government, organizations § Speaker(s) § Tweet Chat § Use Facebook § Set up Teleconferences § Record presentation for You. Tube § Breakout sessions § Networking / Discussion between peers @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION https: //www. bureauveritas. fr/magazine/safety-days-ateliers-prevention-securiteentreprise Stade de France /Drones @MERCANTIGUERIN

HSE PLAN ANIMATIONS INTERNAL COMMUNICATION TOOLS @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 1 Quick Surveys in your internal communications platforms @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 2 Quick Surveys in your internal communications platforms @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION Corporate Social Networks Digital Platforms 3 @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 4 Human Ressources Chatbots NLP+ AI Machine Learning Easy to build and tailor @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 5 Create your own videos through pre -built templates Create animated videos and animated presentations for free. Pow. Toon is a free tool that allows you to develop cool animated clips and animated presentations for your website, office meeting, sales pitch, nonprofit fundraiser, product launch, video resume, or anything else you could use an animated explainer video. Anyone can produce awesome animations quickly with Pow. Toon, without the cost or hassle other professional animation services require. @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 6 Video Invitation Leaflet Poster @MERCANTIGUERIN Event Mark-Up

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION 7 Communication on You. Tube https: //www. youtube. com/watch? v=q. Ntc. KB 9 TGxk&list=PLfj. Wf. Ei. Vzq. Vj 1 t 7 g 7 DIcl. Aqcc. FQG 2 Yi. Z&index=10&ab_channel=Safety. Animation @MERCANTIGUERIN 300000 views Channel : Safety Animation on You. Tube

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION https: //hsseworld. com/safety-templates-covid-19 -safety-plan/ 8 News Flash helps the person in charge of HSE to spread information. It arouses concern in everybody @MERCANTIGUERIN Employers are required to develop a COVID-19 Safety Plan that outlines the policies, guidelines, and procedures they have put in place to reduce the risk of COVID-19 transmission. This tool will guide you through a six-step process to help you create your plan. The tool is provided as a fillable PDF you can download and save with the details of the plan for your workplace.

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION VR TRAINING 9 @MERCANTIGUERIN

HSE PLAN 10 ANIMATIONS TOOLS INTERNAL COMMUNICATION TOOLS FOR INTERNAL COMMUNICATION Playing Cards Pocket Cards @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION CONCEPTS Nudge Revolution @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION CONCEPTS Employee Advocacy @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ACTIVITIES / 1 § Go to Amplify: https: //hootsuite. com/fr/produits/amplify § Take your apprenticeship company or a company you follow on the networks § Fill in the calculator § Comment on the results § What networks can the company rely on? § Does it have room for progress on a particular network? § If so, how can it improve? § Does it have a presence on the SRs commensurate with its size? @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION ACTIVITIES /2 AND 3 § Imagine your Persona and a suitable strategy for HSE § https: //www. hubspot. com/make-my-persona § Infographics § Choose a safety thematic that relates to a group member's issue § Choose Canva or Venngage § https: //www. canva. com/fr_fr/ § https: //venngage. com/ § Create an infographics § What difficulties did you encounter? @MERCANTIGUERIN

HSE PLAN ANIMATIONS TOOLS INTERNAL COMMUNICATION RESSOURCES § https: //www. hse. gov. uk/managing/resources. htm § https: //hsseworld. com/ § https: //hse 360. events/ § https: //eu. safestart. com/ § https: //blog. bananatag. com/internal-comms/the-best-free-internalcommunication-tools-resources @MERCANTIGUERIN