HRs support for Doctoral Candidates Preparing doctoral candidates

HR’s support for Doctoral Candidates Preparing doctoral candidates for working life Faculty HR Services Mari Svahn and Helena Knuuttila 1. 6. 2016

Changes in academic careers The Aalto University academic career system differs in many ways from the practices in the former universities. International competitive recruiting for all academic positions • After Ph. D degree, researchers cannot automatically continue in postdoctoral positions at Aalto University • The actual career systems apply only for professors and lecturers • Other researcher positions are mainly for supporting development of academic competence (fixed term) such as Postdoctoral Researcher and Research Fellow • Staff Scientist and Senior Scientist are positions for academics focusing on specialized tasks in research and/or artistic work. Typically these positions are connected to the use and development of research infrastructures and complex research equipment or support the main academic faculty through their specialist expertise in methodology or other areas.

Aalto University academic titles

Need for career support How to be prepared for the future Support needed for • recognition of own strengths and development areas, awareness of transferable skills • career planning – academic vs. industry and other possibilities Practical rehearsals • How to compile a good customized CV and cover letter • How to prepare for interviews

Actors that offer support for doctoral candidates Other services: Communications • Media communications Campus Services • Facility services Finance • Support for funding process RIS Doctoral Candidate Aallonhuiput Other services HR Services, HRS • Employee services • Career planning support (e. g. CV clinic, job searching support, career coaching, mentoring) • Support for supervising professors (e. g. template for development discussions) • Frame for orientation and competence development support Supervising Professor Academic Management Thesis Advisor HRS Research and Innovation Services, RIS • Doctoral education development and quality: strategic measures • Project Services (e. g. support for funding process and commercialization, trainings) • Mentoring program • Career Services • Networking through alumni network and corporate relations LES Learning Services, LES • Support for development and implementation of doctoral programmes • Services for individual doctoral students • Student services for international doctoral students Learning Center • Electronical dissertations • Data bases

HR services for doctoral candidates based on their employment life cycle ü Early support and caring ü Wellbeing tools ü Sports facilities ü Occupational health care ü Insurance coverage ü Development discussions ü Salary discussions ü Other benefits ü On-boarding ü End of employment ü Letter of recommendation Employment issues Attract and recruit Ensure smooth start Manage performance and reward Develop, engage and motivate Take care of wellbeing Support transition ü Recruitment process ü Employment contract ü Help with working facilities ü Frame for professional development ü Building career awareness to ensure employability ü Support for mobility: For outgoing and incoming staff ü International assignments ü Career planning support 17. 12. 2021 6

ss io cu dis lop me nt ing nn pla Research and/or artistic merits r ree Ca n Strategic Competences for Doctoral Candidates De ve Successful doctoral degree and employment after graduation Teaching competence Theoretical studies according to degree requirements International experience Competence development

Career planning support by HR for doctoral candidates CAREER COACHING CAREER PLANNING SUPPORT • The purpose of support is to open new vistas into the various career options and give concrete help for career planning. Goal Support for defining skills, abilities, strenghts Communicating and marketing of competences Reflection on different career possibilities Workshops on customized CV and application, and enhancement of interview skills in practice Entrepreneurship opportunities eur n e r p e r nt E • Mentoring for the personnel is aimed e. g. to support the actor in his/her career planning. pan ies ic em ad r Ac ree ca Doctoral candidate Com MENTORING PROGRAMME l na io e at c rn en te ri In xpe e Ph. D Research institutes • Personal or group meetings with coach (4 -6 meetings) Goal Purpose of career counseling in personal level is to help the participant to consider deeply and realistically what he/she wants from his/her career. The goal is also to clarify the short and long term career goals of the participants. Coaching process includes e. g. clarification of personal strengths and career targets, building a career vision and making an action plan. WELLBEING SUPPORT Early prevention of problems by offering services which help well-being and coping. Services include e. g. support from supervisors, wellbeing tools, competence development possibilities, occupational health care services (only for employees).

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