How to Write Winning Proposals Fiona Brunton Recruitment

How to Write Winning Proposals Fiona Brunton Recruitment Expo Birmingham October 2013 www. bruntonbidwriting. co. uk

Structuring a Proposal • • Highlight key requirements from the brief Introduction “Understanding of Requirements” Prepare section headings Write text Cross reference with the brief Insert commercials Edit and shorten as much as you can Add contents page, page numbers & cover sheet www. bruntonbidwriting. co. uk

Requirements List • • • Covers the whole group Reduce number of providers Manage costs/efficiencies Reviewed by cross functional group Proposal – 3 pages! Satisfactory level of staff across London Provide staff for 4 different roles Training Staff profiles Out of hours Cost www. bruntonbidwriting. co. uk

Proposal Headings • Understanding of Requirements • Ability to Supply of Satisfactory Levels of Staff Across London • Ability to Supply the Different Roles • Mandatory Training Provisions • Temporary Staff Profiles • Emergency / Out of Hours Service • Costs & Rates www. bruntonbidwriting. co. uk

Making it Visual Local Authority Area Brent Bromley Ealing Hammersmith & Fulham Harrow Hillingdon Hounslow Islington Lambeth Lewisham Currently Supply Client XXX Currently Supply Other Contracts ✓ ✓ ✓ ✓ ✓ No of Temps Registered* 58 9 184 132 119 48 91 43 31 38 *All of these workers have been fully interviewed, vetted and trained and are ready to start work. www. bruntonbidwriting. co. uk

Incorporate Case Studies • Use tangible examples and case studies to showcase you capability / experience • Give the case study a relevant name • Use facts & figures - SMART • Background, Challenges, Actions / Solutions, Results • Minimum words / maximum impact! • Include testimonials www. bruntonbidwriting. co. uk

Case Study Example In the last 3 months, one of our food distribution clients changed their rota system which resulted in a large number of their own staff leaving. This caused a shortfall of 20 drivers and we were given a timeframe of 4 days to supply drivers for a training session to make up these numbers. We advertised the vacancies immediately on multiple job boards, undertook an outbound calling campaign to all candidates who had expressed interest in registering over the last 6 months and conducted a telephone networking and incentivised referral campaign with all our existing drivers. We also managed to get a last minute advert into the local paper to top up the numbers. Results: – 34 interviews conducted by end of day 3. – 22 fully compliant drivers to ready to start training by end of day 4. www. bruntonbidwriting. co. uk

Evidence • 89 temporary workers transferred in from 4 outgoing agencies within 8 weeks. • In the last 3 months temporary worker attrition rate has been less than 6% which demonstrates our retention strategy is working well. • We have filled 17 executive roles (salaries £ 120 £ 200 k) in financial services in London in the last 8 weeks. www. bruntonbidwriting. co. uk

Common Mistakes • Failing to stick to the brief / understand requirements of decision makers • Failing to give clear responses • Failing to demonstrate your capability • Failing to identify / respond to perceived risks • Poor style www. bruntonbidwriting. co. uk

Bid Writing Services • • Tender / Proposal Writing Consultancy Documents & Templates Training Free Tender Notification Service @bidwriting www. bruntonbidwriting. co. uk Fiona Brunton