How To Turn A Rotary Ship Around Form

How To Turn A Rotary Ship Around

Form a Steering Committee • President of the Club hand picked Rotary Members to be on the Steering Committee. • Steering Committee meets for a one hour working lunch meeting each month (every month except December).

• Steering Committee Identified Areas of Concern that were affecting the attendance and growth of the club Club Dues Structure Weekly Meeting Format Leadership Structure/Perspective Board Members Goal Setting for the future of Howell Rotary Club Committee Member Assignments • Committee Structure & Committee Activity • Membership Committee Chair • Fundraising Committee Co-Chairs

Dues Structure • Current structure of paying weekly was not meeting the financial needs of the club. • Steering Committee reviewed payment plans that would provide the club with funds to pay district and international dues times. • Plan presented to Board and adopted by Board. • Annual Dues Structure implemented.

Implementation • Started new year with new dues structure • Club informed that annual dues would be $500 per year that included district/international dues and lunch • Club members were asked to pay as follows; • Annually $500 50% • Semi Annually $250 25% • Quarterly $125 25%

Results • Club members were presented with financial picture of club standing and what this dues structure would due to improve the financial status of the club. A six month process. • We explained that lunch was a part of the Rotarian meeting along with the district/international dues. • No exceptions were made to those that said they didn’t eat lunch. President spoke to each member that this effected. • When members pre-paid attendance had potential to go up and be more consistent. • No members dropped the club as a result of the change.

Meeting Format Outlined • Revamp the meeting format: -Goals included: • Increase the productivity in the meetings. • Create an outline that each member can use so that meetings are consistent. • Creating enthusiasm and ownership of the weekly Rotary Meeting

MEETING FORMAT Opening ceremonies, traditional but not mandatory: Program chair plans the following opening of the meeting - A reflection, if you wish, said either by you or by someone you have chosen in advance. The reflection can be a reading, a prayer, a moment of silence, a quotation, etc. - A patriotic song or the Pledge of Allegiance, if you wish. You will have to arrange for a pianist or other musician if needed.

Meeting Format: 12: 00 meeting begins - socializing and lunch 12: 20 ring bell, President introduces Program Chair, -opening reflection/ceremonies, -Pledge of Allegiance -Presidents announcements/brief committee announcements 12: 25 Led by Presidents; announcements, administration (brief committee announcements, Sgt. at Arms 12: 35/40 speaker begins – introduced by Program Chair 1: 00 pm 50/50 drawing – led by Club President 1: 00 meeting adjournment

MEMBERSHIP CHAIR • Steering Committee hand picked the Rotarian that they wanted to lead the Membership Committee • Steering Committee provided the Membership Chair with an outline of the Membership Committees responsibilities. • Membership Chair created a plan and timeline and implemented the plan.

Membership Committee Outline • Create a perspective member recruitment form • Committee Descriptions created by Steering and Membership Chair and presented to Board for review and approval • Committee Descriptions distributed to club • Club members signed up for a Committee(s) • Committee Assignments by Membership Chair & Club President (2 year commitment)

HOWELL ROTARY COMMITTEE MEMBERS Finance Committee: Greg Clum-Chair, Jeff Blagg, Vaughn Oswalt, Club President & Vice President Foundation Committee: Pat Convery-Chair, Shea Charles, Amy Connolly, Lou Eaton, Jeff Hansen and Chuck Jacobs Fund Raising Committee: Barbara Barden & Catherine Rea Dunning are the Committee Co. Chairs, Lori Blough, Jeanne Clum, Marilyn Emerson, Dan Jaros, Bonnie Miller, Daniel Murdock, John Rubio, Milt Sandling Historian: Don Williams, Duane Zemper & Ros Stuber Membership Committee: Kim Dane is Chair, John Hubbel is Co-Chair, Jay Drick, Kathy Goetsch, Jim Reed, Clyde Riley, Judy Shewach & Herb Wagner. Public Relations & Newsletter Committee: Fred Woodhams & Ron Hingst- Co-Chairs, Ron Hingst, Pete Baldwin, Bob Bezotte, Brent Earl, Maria Stuart & Carol Griffith Parks & Recreations Committee: Bill Earl-Chair, Larry Hearin, Stanley Latrielle, Bruce Mc. Cullen & Derek Rose Scholarship Committee; John Fellows-Chair, John Clay, Tom Lawrence, Maria Stuart & Sam Vasiu Sgt of Arms: Mike Hall-Chair, Mike Boss, Harry Griffith Sunshine Committee; Jeri Mc. Keon Anderson-Chair Youth Committee: John Rubio-Chai, Max Rumbaugh, Larry Loen, Kathy Zaenger

Parks & Recreations Committee: Bill Earl-Chair, Larry Hearin, Stanley Latrielle, Bruce Mc. Cullen & Derek Rose Scholarship Committee; John Fellows-Chair, John Clay, Tom Lawrence, Maria Stuart & Sam Vasiu Sgt of Arms: Mike Hall-Chair, Mike Boss, Harry Griffith Sunshine Committee; Jeri Mc. Keon Anderson-Chair Youth Committee: John Rubio-Chair, Max Rumbaugh, Larry Loen, Kathy Zaenger

Re-vamped New Member Installation Added a new twist to new member initiation • the 4 way test • Importance of attendance • How to include weekly Rotary meeting into your travel schedule • Asked new member five important questions! • Sponsor presented new member with pin and new member package • New member gives 2 minute bio to club

5 Important Questions • • Bowling Average? Golf Handicapped? Favorite College? Do you open presents Xmas Eve or Xmas Morning? • Coke or Pepsi? • Crunchy or regular peanut butter?

ANNUAL DINNER Steering Committee Creates Awards

Distinguished Service Award: The member that should receive recognition for “overall” service in the Club which includes, attendance to the weekly meeting, participation in Rotary functions, leadership roles-past/present and lives the motto: “Service Above Self”. Best Program: The member that presented the most memorable/interesting program 2005 -2006. Youth Leadership Award: The Rotarian that has influenced our youth with the promotion of Rotary. Example: could include service projects and/or youth exchange students. Rising Star Award: The member that has really participated and shared their time volunteering with the Club activities and the promotion of Howell Rotary. This should be a Rotarian that has been a member for a short period of time (i. e. : no more than 1 or 2 years) Membership Sponsor Award: The member that has invited numerous guests to the meetings this year with the encouragement of membership and/or “member” sponsored new inductee. Attendance & Good Standing Award: Perfect or nearly perfect attendance-dues up to date: according to the records. Rotary Congeniality Award: The member who is always happy and makes a special point to welcome new members & visiting guests. This member “mixes” at the meetings-not sitting in the same location each week. The President’s Award: Special mention/recognition to a member that deserves to be recognized for their commitment to the Clubbeyond the call of duty. The President can select this one as a total surprise to the entire membership. Year’s of Distinguished Service Awards: Rotary Years of Service pins will be awarded to those members that have achieved 15, 20, 25 and 30 years of service.

Steering Committee • Continues to meet monthly. • They are the driving force that reviews and plans the direction of the club • Currently working on future leaders/board members of the club • Plans annual dinner/awards • Continues to work with fundraising committee to reach clubs goals

Thank You and Good Luck!