HOW TO START SHARING FILES ON GOOGLE DRIVE

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HOW TO START SHARING FILES ON GOOGLE DRIVE WITH YOUR RIT ACCOUNT Presented by

HOW TO START SHARING FILES ON GOOGLE DRIVE WITH YOUR RIT ACCOUNT Presented by Wesley Blue, NTID Online Program Operations Coordinator

Two ways to access Google Drive @ RIT https: \drive. google. com Type in

Two ways to access Google Drive @ RIT https: \drive. google. com Type in your RIT username and include “@g. rit. edu” at the end Redirect to https: \google. rit. edu Log in with your RIT credentials.

If its your first time accessing RIT GDrive

If its your first time accessing RIT GDrive

Create a folder or a file By right-clicking on the blank canvas

Create a folder or a file By right-clicking on the blank canvas

Right-click on a folder or a file and select “Share” in the menu

Right-click on a folder or a file and select “Share” in the menu

Click “Advanced” to get more options

Click “Advanced” to get more options

Link-sharing options Four file-sharing options Two options requires using Google Search Engine (not recommend)

Link-sharing options Four file-sharing options Two options requires using Google Search Engine (not recommend) Two options requires choosing your audience, either the world or RIT-only.

Grant access to specific individuals 1. Enter RIT or Gmail addresses of individuals you

Grant access to specific individuals 1. Enter RIT or Gmail addresses of individuals you want to share with 2. Select access type and click “Send” 3. If you are sending to a non-RIT email, click “Yes” 1. Invited individuals will receive an email notification of the shared access.

Consider your audience (Pros & Cons) Assign specific users OR Share link with anyone

Consider your audience (Pros & Cons) Assign specific users OR Share link with anyone • • Pros • Login required, • access restricted to specific individuals Cons • Cumbersome with large group of people • • Pros • One link to share/email • Anyone with RIT account can access Cons • Anyone can share link with everybody else

Things to know • RIT FAQ: google. rit. edu/faq. php • 5 TB of

Things to know • RIT FAQ: google. rit. edu/faq. php • 5 TB of storage (5, 000 GB) on GDrive • RIT’s Office of Legal Affairs advises employees to store documents containing personally identifiable information on ITS-managed file shares. However, use of an RIT account with Google Apps is protected by RIT’s agreement with Google Apps for Education. For more information, contact https: //www. rit. edu/fa/legalaffairs/