How to Manage a HighVolume FastPaced Recruiting Program

How to Manage a High-Volume, Fast-Paced Recruiting Program Using CSO Monica Wilson and Fiona Cooke Dartmouth College’s Center for Professional Development

Agenda • Introduction—Getting to Know Our Team & Platform • Employer Options—Options for Employers Looking for Dartmouth Talent • Scheduling Recruiting—Building Schedules & Events • Promoting Opportunities & Streamlining Information— Marketing, Reminders & Answers • Applying & Signing up for Interviews—Deadlines, Decisions, & Schedules • Closing—Time for Questions

Getting to Know Us • Employer Relations Team Monica Wilson Senior Associate Director for Employer Relations Fiona Cooke Recruiting Coordinator • 8 -10 Interview Rooms • 4 (10 -Week) Recruiting Terms • June 2013 -May 2014 Statistics Total opportunities: 363 Unique employers: 120 Total employer visits: 200 Total student applications: 18, 260 Total interviews offered: 3, 988 Jennifer Mc. Grew Community Outreach Coordinator Patrice Vidal Career Information Coordinator

Getting to Know Our Platform • Dart. Board is our centralized online database for jobs and internships, funding sources, workshops, and special events. • Opportunities in Marketing, Communications, Business Development Operations, Law, Non-Profit, Health, Leadership Development, Education, Consulting, Finance, and more.

Employer Options • Simple Posting • Employers post a position on Dart. Board, to reach current Dartmouth students and alumni/ae. • Candidates apply directly to their organization on a rolling basis, until the position expires. • Resume Drop • We collect applications and forward the bundle after the deadline • Employers enter decisions in Dart. Board within 3 weeks of deadline • Employers schedule interviews directly with students • On-Campus Interviews • Employers enter interview decisions on or before specified deadline • Students sign up for interview slots • We send final schedules two days prior to interview date

Building Schedules & Events • Resume Drops • On-Campus Interviews • Pre-Interview Meetings & Information Sessions • Employers can schedule an open information session prior to their resume drop deadline or a mandatory pre-interview meeting for all confirmed candidates the day before the interview • s

Marketing, Reminders & Information • Student Promotion • Resume Deadlines, Information Sessions, and Career Fairs • Student and Employer Automated Emails • • • Interview Decision Deadline Approaching Reminders Interview Decision Submission Notification Interview and Pre-Interview Meeting Reminders Event Reminders Student Cancellation Notification and More • Information for Students • • Dart. Board Tutorials Participating in Recruiting from Off-Campus Interview Dress Next Steps

S Sample Marketing Email

Automated Emails in Dart. Board • Emails Sent to Admin Employer Submitted Preselect Picks on a Schedule Preselects Incomplete on a Schedule & Decisions Due in 2 Days Student Cancelled an Interview Slot • Emails Sent to Employers Event Approaching for which Employer Registered Preselects Incomplete on a Schedule & Decisions Due in 2 Days Preselect Picks are Due on a Schedule • Emails Sent to Students Event Approaching for which Student Registered (Info Session or Pre-Int. Meeting) Interview Approaching for which Student Signed Up Sign-Up Date/Time for Interview Approaching for Accepted Students Sign-Up Date/Time for Interview Approaching for Alternate Students Schedule Picks Submitted (Accepted, Alternate, Phone/Video, Declined)

Sample Tutorial

Sample Next Steps Email

Deadlines, Decisions, & Schedules • Sending Resume Bundles • Sent by noon the day after the deadline • Entering Interview Decisions • Employers enter decisions or send them directly to us so we can enter them for them • Sending Final Interview Schedules • Sent two business days prior to interview date

Sample Resume Bundle Email

Decisions & Schedules

Ask us Questions! Monica Wilson Monica. Wilson@dartmouth. edu 603 -646 -2665 Fiona Cooke Fiona. Cooke@dartmouth. edu 603 -646 -1163

Thank you for attending! If you have any additional questions, please contact the Support Team or your CRM. What’s next? Join us for the Wednesday Welcome Reception! 5: 30 pm – 7: 30 pm Join us for complimentary appetizers and drinks on the Sheraton patio. And don’t forget to wear your school gear! CSO’s 2014 Training & Networking Conference | Austin, TX | Copyright © 2014 CSO Research, Inc.