How to make highly effective presentation By Srun

How to make highly effective presentation By: Srun Chantha B. Ed (TEFL) & B. MM (Lecturer of English, BBU) Tel: 012 34 66 82 / 010 519 599 / 097 760 37 37 Email: srunchantha@yahoo. com

I. What is presentation? An oral process of presenting a topic to a group of people with the use of notes in order to persuade an audience to change an attitude or an opinion or to take action.

II. Elements of Presentation 1. 2. 3. 4. 5. Presenter Audience Message Feedback Action

III. Elements of Presentation Process 4. Feedback 1. Presenter 2. Message 5. Action 3. Audience

IV. Characteristics of a Good Presenter • • • Know the subject matter very well Well-prepared Attitude toward time Energetic Good command of English Enthusiastic Good rapport with the audience Well-modulated voice Well poised Do the research Well-dressed

V. 8 Key Areas in Preparing Presentation • • Audience Objectives Structure Visuals Writing out presentation Practice Checking the language Checking room and equipments

VI. 8 Advantages of Using Visual Aids • • Make information more memorable Help the speaker Highlight information Show information which not easily expressed in words Cause the audience to employ another sense to receive information Bring variety therefore increase audience’s attention Save time Clarify complex information

VII. 3 Warnings About Using Visual Aids • Must literally support what the speaker says • Not simply replace the spoken information • Not enough to just read text from a visual aid

VIII. Planning and Preparing Presentation • • Do research on your topic Formulate a clear objective Identify the audience Plan the contents and structure Carefully prepare your introduction Prepare a good conclusion Anticipate the audience’s questions Don’t write everything you want to say

VIII. Planning and Preparing Presentation • Write your note on small papers • Prepare visual aids to illustrate your presentation • Visual aids must be clear to all audiences • Write the headings on the slice and you can elaborate more • Rehearse your presentation • Be organized

The secrets of presentation success • Clear objectives • Clear plan • Clear signals

IX. Getting Started Beginning of your presentation • Greeting • Introduce yourself • Introduce the topic • State objectives • Describe the structure of your talk • Explain that the audience can interrupt if they want • Duration of your talk

IX. Getting Started During presentation • Make eye contact • Be confident and don’t be nervous • Don’t speak to the screen or equipment: face the audience at all times • Keep smiling but not too much to show interest • Use gesture • Tell an anecdote to gain the audience’s attention • Avoid doing something which distract your audience

IX. Getting Started During presentation • Project your voice to the back of the room, but don’t shout • Use microphone if you need one • Speak in a natural tone of voice. Don’t speak in monotone. Vary the pitch of your voice • Avoid speaking too quickly • Pay attention to the reaction of your listeners • Add humor if possible • Take time to pause

IX. Getting Started During presentation • Introduce information using a list with phrase like there are. . • Give a link between parts of the presentation • Sequence information in order using phrase like first, second, etc. • Use careful repetition of key information. • Don’t give too much information or too may facts.

IX. Getting Started The End of presentation • Summarize the main points • State conclusions or recommendations • Say thanks • Invite the questions and begin discussion with the listeners.

References: • Tan L. H. , et. all, 1997, Communication Skills, Phnom Penh. • Grant, D. and Mclarty, R. , 2004, Business Basics: Communication skills course for business English, Cambridge University Press. • Mascull, B. , 2002, Business Vocabulary in Use, Cambridge University Press. • Sweeney, S. , 2000, Communicating in Business, Cambridge University Press. • Dara, K. (2006) Professional Presentation. Business Plan. DMC Phnom Penh, 12 th December 2006 (Lecture Note taken by Chantha, S. )

Many thanks for your accompany Should you have any doubts, feel free to contact me. I am happy to answer your questions.