HOW TO MAKE EFFECTIVE POWERPOINT PRESENTATION Subodh Choudhary

HOW TO MAKE EFFECTIVE POWERPOINT PRESENTATION Subodh Choudhary Director/STC Bangalore

PRESENTATION METHODS • • • Black / White Board Flip Chart Over Head Projector Slide Projector LCD/DLP Projector

MS POWERPOINT • Developed by Dennis Austin & Thomas Rudkin • “Presenter” for Macintosh in 1987 • Forethought was acquired by Microsoft • “Power. Point 2. 0” Released with Windows • Version 14 with Power. Point 2010 • Analogous to Slide Projector • Slides containing Text, Picture, Movie etc • High Cultural Impact – Business – Education

FOUR FACTORS BIG Simple Clear consi stent

FONT SIZE Supervisors Training Centre in Arial 12 Supervisors Training Centre in Arial 16 Supervisors Training Centre in Arial 20 BODY TEXT Supervisors Training Centre in Arial 24 Supervisors Training Centre in Arial 28 Supervisors Training Centre in Arial 32 Supervisors Training Centre in Arial 36 Supervisors Training Centre in Arial 40 Supervisors Training Centre in Arial 44 TITLE TEXT

STC BANGALORE • Established on 16 th Sept 1957 • CONDUCTS TRAINING FOR – Running Staff of SWR – C&W and Workshop Supervisors of SR and SWR – Need Based Training e. g. DAR, Computer etc • SEVEN CLASS ROOMS • Two Hostels with 150 beds • Labs like Mechatronics, R&AC, AIR BRAKE

STC BANGALORE • Established on 16 th Sept 1957 • Conducts Training for – Running Staff of SWR – C&W and Workshop Supervisors of SR and SWR – Need Based Training e. g. DAR, Computer etc • Seven Class rooms • Two Hostels with 150 beds • Labs like Mechatronics, R&AC, Air Brake

LETTERS • ALL CAPITAL LETTERS ARE DIFFICULT TO READ – Use Title or Sentence case – Capital Letters only for Slide Title • Serif fonts are difficult to read on screen – Sanserif fonts are clearer • Italics are difficult to read on screen – Use Regular fonts • Underline may signify hyperlinks – Use colour to signify

COLOUR AND STYLE • • Avoid too many Colours Use contrast colours Avoid too many Fonts and Styles Choose Simple fonts like “Arial” • Keep it simple and sober

CONSISTENCY • Consistency in – Fonts : size, type , colour o Letter : Bold, underline, italics § Appearance : background, location v. Differences draw attention q. Differences imply importance Ø May create confusion

MISSION STATEMENT OF STC “To Develop the Knowledge and Skills of Supervisors & Running staff and to Effect Attitudinal Changes By Systematic Training so as to Achieve Excellence in Work and bring about Continual Improvement in the Performance of the Indian Railways”

MISSION SIMPLIFIED MISSION OF STC • Knowledge and Skills • Attitudinal Change • Supervisors and Running staff • Systematic Training • Achieve Excellence • Continual Improvement

TEXT ON SLIDE • • Text to Support your communication Don’t read out word-to-word Avoid Sentences Too much of information distracts Only important points Follow the 7 X 6 Rule Keep minimum number of Slides Be careful of Spelling Mistakes

FOUNDATION DAY CELEBERATION ACCOUNT Items Last Year Estimated Actual Dinner 43287 50000 56250 Snacks 6524 8000 7458 Cold Drinks 1245 1500 1800 Bouquet 545 600 765 Gifts for Guests 8725 8500 9250 Decoration 6510 7800 6500 Light 4580 5000 4500 Transportation 2550 3000 3580 Sound 5050 6000 6200 Shamiana 6154 6500 7650 Furniture 2547 4000 1500 Certificates 1450 1200 1475 Prizes 5425 6000 4550 Total 94592 108100 111478

SIMPLIFIED TABLES Items Food Items Decoration Gifts / Prizes Total Last Year Estimated 52 27 16 95 60 32 16 108 Actual 65 30 16 111 NB. Figures in Thousands of Rupees • Summarise and Simplify Data • Excessive Details distracts • Keep minimum information on a slide

TRAINEE DAYS HANDLED AT STC

SIMPLIFIED CHART

ANIMATION • • Text should appear one by one Items should be dimmed Use “appear” Effect on Entrance Avoid different Schemes

SOUND AND TRANSITION • Sound effect generally irritates and distracts • Sound can be used only when necessary • Should appear fast

INTRODUCTION TO PC Monitor Speaker CPU Key Board Mouse

USE OF GRAPHICS • • • A picture worth thousand words Complex Concept Should be Big enough Place at Centre Labelling a must

CITY TOUR PROGRAMME The various tourist place in Bangalore 1. 2. 3. 4. 5. 6. Lalbagh Cubbon Park MG Road ISKCON Temple Planetarium Ulsoor Lake The city tour has been organised as follows § § § Assembly at STC Attendance Visit to ISCKON temple Snacks at Majestic Visit to Lalbagh Return to STC

BULLETS AND NUMBERS • Use numbers for list with – Priority – Sequence – Hierarchy • Use bullets to show a list without above

LISTING OF ITEMS The various tourist place in Bangalore § 1. § 2. § 3. § 4. § 5. § 6. Lalbagh Cubbon Park MG Road ISKCON Temple Planetarium Ulsoor Lake Thecitytourhas hasbeen organisedas asfollows 1. § 2. § 3. § 4. § 5. § 6. § Assembly at STC Attendance Visit to ISCKON temple Snacks at Majestic Visit to Lalbagh Return to STC

FLOW • • Divide into Stages Sequence Link Meaningful Title

SUMMARY • • Application of Four Factors Fonts Text Tables Charts Images Bullets and Numbers

THINGS TO REMEMBER • • • Text to Support the communication Pictures to simplify complex concepts Animations for complex relationships Sounds only when absolutely necessary Think about the people at the back Think about the purpose of the Presentation Be particular about time allotted Number of Slides to be minimum Practice your presentation