How to make a preparatory project application Maxi

How to make a preparatory project application Maxi Nachtigall “How to Apply” seminar 4 th European Union European Regional Development Fund February Sundsvall, Sweden

Application Form l Intro. . . l Informative project name l l Short straightforward Project period l Max. 6/ 12 months 2

Section 3: Choose ONE priority l Choose and tick ONE priority (one objective) the project meets l l l Focused themes on preparatory projects as decided by PMC in December 08 Only apply for funding from 1 priority If wider scope, select priority most activities are directed to 3

Section 4 & 5: Target Area and Budget l Target area l l l Location of operations and acitvities Activities should be kept within the programme area Budget l l State total eligibel budget (total project costs) State request for funding l l Maximum funding 60% of eligible costs (18 000 €/ 22 500€) Match figures with projects costs in table 14 4

Lead partner: Do not forget to sign!!!!!! l Person in Lead partners organsiation responsible for accepting contigent financial liability, l l l Financial director/ Head of financial services LP accepts full responsibility for the project Assures correctness of information 5

Section 6: Partners l Complete list of all partners in the project - recommended max. 4 l l LP and all other partners carrying out activities and participating in cooperation measures Completed for each partner concerned Should match partner information forms Lead partner l l From within the programme area Not from Greenland or Faroe Islands 6

Section 7 -13: The content part l Sell your idea – here! l Aims and objectives of the project l Products and services to be developed l Project description l Partnership constellation l Justification 7

Section 7 & 8 : Project idea and added value l Project’s aim l l l Products and services l l Your vision of the potential main project Challenges, needs and demands addressed Presentation of appropriate solutions and answers to needs and demands Potentially developed in the main project In relation to programme core concepts and objectives l l l Innovation Transnationality Viability 8

Section 9 -11: Further project outline l Objectives l l Project description l l Anticipated outcomes Time plan Description of activities Different project stages in order to achieve the objectives Justification l How meets the application the criteria for preparatory project? 9

Section 12: Partnership Constellation l Potential partnership constellation of the envisaged main project l l Organisational types Expertise Location Triple helix and holistic project approach l l Further guidance to appropriate partnership in programme manual and guidelines to preparatory project application Contact Secretariat and Regional Contact Points 10

Section 13: Other information l Any further information relevant to the project? 11

Section 14: The Budget – project costs and financing plan l Complete all tables in Euros/ € l Follow NPP 20072 -2013 Common Eligibility Rules l Programme Manual part 4 l Requested funding should be the minimum necessary for the project to proceed l Match funding must be available before sending application l Proof of match funding must be attached to application 12

Total budget project costs l Total budget for project costs l l l Private cash contribution l l l In Euros Timeframe Does not generate ERDF funding Private sector invited to participate Private funding reduces eligible costs Match figures with table 15 No common costs No partners on 20% or 10% rule 13

Financing Plan: Funding sources l Public and public-like funding l l Generates ERDF funding See also definition of publiclike organisations l Own work= cash contribution (self-financing) l Funding of 60% of total eligible costs for all partners 14

Section 15: Project budget breakdown l Breakdown of costs per partner l Explanation to each budget line 15

Partner costs l l Breakdown of costs per partner Match total with table 14 16

Breakdown and explanation of partner costs l Staff or external expert? l Travel costs: Think sustainable! l Match travel and accommodation with planned meetings l Other: 1 st level of control for each partner, except Sweden l Check NPP Common Eligibility Rules, part 4 Programme Manual l Contact Secretariat 17

Section 16: Lead partner information form l Lead Partner information form l Completeness l Is partner able to recover VAT? l Signed Match-funding commitment , at least copy 18

Lead partner information l l l Title Legal status Contact details Bank information Is the LP eligible and has the capacity of running a preparatory project? 19

Additional questions to the Lead partner l l Is the organisation able to recover VAT? Other questions l l l Organisation’s aim and core activities Organisation’s interest in the project idea Organisation’s experience in ERDF co-financed projects 20

Section 17 Partner information l Partner information form l Completeness l Is the partner able to recover VAT? l Signed Match-funding commitment, at least copy 21

Partner information l Information on each project partner l l Title of the organisation Legal status Contact information Ability to recover VAT 22

Additional partner information l Additional questions l l Organisation’s aim and core activities Organisation’s interest in the project idea Organisation’s experience in ERDF co-financed projects Partner: Do not forget to sign the partner form l Person within the organisation who has legal and financial authority 23

Match Funding Commitment Template l To be completed by each financier of the project l Make copies of the form l Only completed originally signed and stamped forms l Signed by a person within the organisation who will be responsible or accepting the contingent liability of that organisation l Remember: Own work = Cash contribution In-kind contribution (DELETE) l

Thank you for listening!