How to integrate XBRL technology in your company

How to integrate XBRL technology in your company with a minimal impact (José Vilata, EDICOM)

Objectives • To show we can integrate incoming and outgoing XBRL documents in existing systems with a minimal impact on current applications. • We will develop a mapping that will convert data from two related tables in Microsoft Access to an XBRL instance document using drag-and-drop techniques. • Also, we will show EDICOM XBRL tools, web based user tools for managing XBRL instance documents and XBRL taxonomies with a lot of friendly wizards.

The scenario • Normally we’ll have some existing applications that store the data in some customised format and we will need to transform that data to XBRL documents with minimal impact and cost INTERNAL SYSTEM WITH OWN DATA DO SOMETHING TO OBTAIN XBRL DOCUMENTS How can we make this transformation with a minimal impact on our existing systems ?

The solution: a mapper • A solution to the previous problem is to use a mapping tool like EDICOM EBIMAP XBRL to do that: INTERNAL SYSTEM WITH PROPRIETARY DATA XBRL DOCUMENTS EBIMAP will access the existing data in any format and will convert it to any other format such as XBRL

How does the Mapper work ? • A Mapper performs data transformations • Each transformation consist of : – a source data schema, – a destination data schema – and a set of rules that enables us to convert the original structure into the target (the map). SOURCE DATA STRUCTURE (TEXT, DB, XML, …) TRANSFORMATION RULES TARGET DATA STRUCTURE (XBRL, XML, TEXT, DB, ETC. )

What is a data schema ? • A data schema represents the structure of the data that: – We use as the source for the transformation, usually the representation of the company data structure in their own format – We use as the target of the transformation. An example: We have created the schema of this Access table in EBIMAP

Another schema example: an XBRL taxonomy • We will use an example taxonomy that represents the accounting movements of the company: Account. Mov

XBRL taxonomy as a schema in EBIMAP • The XBRL taxonomy is loaded automatically as a data schema

Transformation (mapping) • The mapping is a set of rules that enables us to convert the original structure into the target • To do the mapping we only need to specify the source and target data schema

Transformation (mapping) (II) • Usually the mapping is constructed without any coding • We link the elements with drag-and-drop techniques • Also, we can use a complete scripting language for more complex transformation

Result • We only need to run the “map” to see the results of the transformation

Integration with current systems • One we have seen how we can transform our internal data to XBRL documents, we need to integrate this process in our applications • We can choose between: – Using API: JAVA, WINDOWS (implements Web Services). – Using line commands Public Function Execute. EBIMAP(str. Source. Data As String, str. Target. Data As String, str. Mapping As String, str. Filter As String) For example: Execute. EBIMAP (“”, “c: target. Dir, ”Accounting. To. XBRL. ma 4”, “”) In this case we only need to fill in the name of the mapping (“Accounting. To. XBRL”) and the target directory where the files resulting from the transformation will be written. The source data comes from data base and so it is configured in the map.

Taking XBRL integration one step forward • Once our company can manage incoming and outgoing XBRL documents we need to give access to company users of these reports in an easy way • EDICOM provides the EBI XBRL EDITION suite to do that. • It is composed of: – – An XBRL taxonomy editor and repository An XBRL instance and taxonomy parser and validator An XBRL instance document data base repository A communication server with multiple protocols (Web services, HTTP, FTP, SMTP, etc. ) – A specialised security module that enables digital signature and encryption – A Web based user interface to easily manage and deploy the XBRL technology in our company

EBI XBRL EDITION overview • A common EBI XBRL EDITION installation could be as follows: INTERNAL MANAGEMENT SYSTEM INTERNAL XBRL COMPANY USERS WEB SERVICES UNIVERSAL VALIDATOR AND REPOSITORY MANAGER SECURITY AND COMMUNICATION MODULE WEB USER INTERFACE REPOSITORY OTHER PARTNERS

WEB INTERFACE EXAMPLE • The users will access an environment like this: • The user can “import”, “export”, “print”, “delete” and “edit” all the documents depending on the permission he has • He can see and review all the documents that the system is processing automatically • All the environment can be customised (colours, folders, buttons, etc. )

XBRL TAXONOMY EDITOR overview • The suite provides a web based XBRL TAXONOMY EDITOR The editor has a lot of user helps and wizards to aid in the creation of taxonomies

CONCLUSION • We have seen how we can integrate incoming and outgoing XBRL documents in existing systems with a minimal impact on current applications. • We have seen that there are existing tools like EBI XBRL EDITION that help us to do that • We have seen that we have tools to deploy XBRL technology in our company in an easy way SO, It is time to roll out XBRL technology in our companies, there is no technical reason not to do it !!!

Many thanks !!! José Vilata jvilata@edicomgroup. com www. edicomgroup. com