How to format you Gantt Chart 1 Formatting

How to format you Gantt Chart 1

Formatting your Gantt Chart How-to Snap a Baseline… 1. On the ribbon, go to the “Project” tab 2. Click on the “Set Baseline” button 3. Select “Set baseline…” 4. In the pop-up window, choose “Set Baseline, ” and “Entire Project” 5. Click “OK” 2

Formatting your Gantt Chart Update the Timescale… 1. In the Gantt view, right-click the timescale at the top of the bar chart 2. Select “Timescale…” 3. Recommended settings: 3 Project Duration Top Tier Middle Tier Bottom Tier 1 - 3 Months Weeks Days 3 - 12 Months Quarters Months Weeks 12 Months + None Quarters Months

Formatting your Gantt Chart Format Gantt Bars… 1. Right-click in the Gantt bar area 2. Select “Gridlines…” 3. Select “ 2” for “At Interval” and choose a dotted line for the “Type” 4. Click OK 4

Formatting your Gantt Chart Format Gantt Bars… 1. Go to File >> Options 2. Select “Customize Ribbon” 3. 4. 5 Select “All Commands” in the “Choose commands from” drop-down Choose “Tool Tabs” in the “Customize the Ribbon” drop-down 5. Select “Format” under “Gantt Chat Tools” 6. Click “New Group” button

Formatting your Gantt Chart Format Gantt Bars… 7. Select “New Group (Custom)” under “Format” 8. Click the “Rename” button 9. Name the group “Wizard” and click “OK” 10. Select “Wizard (Custom)” in the ribbon list 11. Select “Gantt Chart Wizard…” in the commands list 12. Click the “Add>>” button 13. Click “OK” 6

Formatting your Gantt Chart Format Gantt Bars… 14. On the ribbon, click the “Format” tab 15. Click the Gantt Chart Wizard button on the right 16. Click “Next” 17. Click “Critical Path, ” & “Next” 18. Click “None, ” & “Next” 19. Click “No, ” & “Next” 20. 7 Click “Format It, ” & “Exit Wizard”

Formatting your Gantt Chart Format Gantt Bars… 21. Right-click in the Gantt bar area 22. Select Bar Styles 23. Scroll to the bottom of the list 24. Add “Baseline” and “Baseline” milestone as shown 8

Formatting your Gantt Chart Print a pretty Gantt… 1. 2. 3. 9 Adjust the separator between the Activity data view and the Gantt bar view Go to “File” and select “Print” Click “Page Setup”

Formatting your Gantt Chart Print a pretty Gantt… 4. 5. Choose “Legal” for paper size 6. Click “Legend” tab 7. Choose “None” 8. 10 Select “Fit to: ” choose “ 1” Pages wide and take a guess at how many pages tall (this takes some practice) Spruce up the header with a TD Logo and the Title of the project. Play with the Font (36 pts or more looks best)

Formatting your Gantt Chart Print a pretty Gantt… 8. Choose your printer (Print to PDF if you’re distributing) 9. 11 Click Print