How to Deliver Effective Electronic Presentations BIM I

How to Deliver Effective Electronic Presentations BIM I Business Information Management Systems

7 Guidelines to Make YOU a Prepared and Professional Presenter If you follow these guidelines, you will look like you know what you’re doing…

1. An Outstanding Presentation Requires Outstanding Planning Analyze your audience and presentation goals Organize presentation according to the needs of the audience and goals of the presentation

2. You Are the Focus of the Presentation Power. Point is a visual aid that is designed to help you DO NOT let the Power. Point presentation be the center of attention The presenter should be the center of attention

3. DO NOT Rely on Computers and Projectors Bring a set of handouts with you to the presentation You may want to print out a set of handouts to make notes on them OR write notes for yourself on index cards Make extra handouts for your audience

4. Direct Your Audience Through the Presentation by Using Your Hand or a Pointer Your audience needs to know where to look You need to help them understand the visuals

5. Your Attention Should be Directed Toward Your Audience Look at visuals as you direct the audience Remember to talk to the audience, NOT the visuals

6. Manage Your Presentation Effectively You will usually be transitioning your own presentation by using the board or the computer keys If someone else is transitioning the slides for you, make sure that you use a cue like a gesture or a vocal signal to tell them that you are ready to move on to the next slide Make sure that you DO NOT talk about a slide without actually having that slide on the projector as your audience may become confused

7. Always Practice or Rehearse a Presentation Before You Actually Present This will allow you to be comfortable with the material and content of the presentation It also gives you a chance to see if the equipment is working properly

Planning a Presentation that Makes a Difference How Do You Capture the Interest of Your Audience?

WHY Are You Making the Presentation? You are more likely to stay focused on the appropriate content when you know the specific purpose of your presentation

Who is the Specific Audience for Your Presentation? The number of audience members and their knowledge of the topic will impact what you say, your approach, and the details on each slide For the purposes of this class, your audience will be considered a professional audience

What Materials Will You Use to Enhance Your Presentation? You can choose handouts, notes, videos, or other multimedia equipment. Will you use sound or music in your presentation? Hyperlinks to other sources of information? The type of materials you choose should be appropriate for your audience, room, and subject matter.

When Will You Deliver the Presentation and How Much Time Will You Have? Know the time of day for your presentation and how much time you will have so that you can rehearse your presentation accurately and thoroughly.

In What Type of Room Will You Make Your Presentation? Consider the layout of the room. How and where will people be sitting? This will impact your choice of materials, use of sound effects, and even font sizes.

How Will You Deliver Your Presentation? Will it be live, self-running, or online? This will help you design the content and delivery of your presentation.

How Do You Make Your Power. Point Presentation Visually Appealing and Attractive?

Rule #1 Use a consistent color scheme throughout a presentation. Limit the number of colors to 4 or 5 per slide. Choose background colors, fonts, and font colors that enhance the content.

Choose Background Colors, Fonts, and Font Colors That Work Well Together As a general rule, use dark colors for backgrounds and bright colors for text. Light-colored backgrounds are okay to use under certain circumstances such as when the lights in the room are off.

Rule of Six Use Brief Lists With No More Than Six Lines Per Slide and Six Words Per Line This allows you to use larger fonts (at least 36 points on titles and at least 24 points on bulleted items) Results in improved readability and immediate impact Limit each slide to one topic

Finally… Incorporate appropriate graphics that support the topic and attract interest. Use transitions and animations appropriately.

Ready for Questions? ? ?

Who or What Should be the Center of Attention During a Presentation? YOU (the presenter)

What Does an Outstanding Presentation Require? Outstanding Planning

What Is the Recommended Limit to the Number of Colors You Should Use per Slide? 4 or 5 at the most

What Colors Should be Used for the Background of a Presentation? What Colors Should be Used for the Text of a Presentation? Dark colors for backgrounds and bright colors for text

How Many Lines per Slide and Words per Line Should be Used in a Power. Point Presentation? Rule of Six – Six lines per slide and six words per line

How Many Topics Should be Included in Each Slide? One

What is the Recommended Range of Font Sizes to Use In a Power. Point Presentation? At least 36 points on titles and at least 24 points on bulleted items

Where Should the Presenter’s Attention Always be Directed During a Presentation? Your audience