Hospital Incident Command System Application of Incident Action

Hospital Incident Command System Application of Incident Action Plan & Forms: Chemical Attack This material has been developed for training purposes; do not share, distribute, transmit or reproduce without prior written consent of California Hospital Association This course was developed by the CHA Hospital Preparedness Program with grant funds provided by the U. S. Department of Health & Human Services Assistant Secretary for Preparedness & Response Hospital Preparedness Program and awarded by the California Department of Public Health. No part of this course or its materials shall be copied or utilized for monetary gain. 1

Objectives • Demonstrate the Incident Action Planning Process • Demonstrate the use of HICS Forms • Implement the use of the Incident Response Guides 2

Scenario Based Implementation • Discuss and rehearse practical implementation of the Incident Action Planning process utilizing HICS forms and the Incident Response Guides • Utilize a “Table Top” learning process 3

Incident Action Planning 1. Assess the Situation 2. Set the Operational Period 3. Determine Safety Priorities & Establish Incident Objectives 4. Determine Branch/Section Objectives 5. Determine Strategies & Tactics 6. Determine Needed Resources 7. Issue Assignments 8. Implement Actions 9. Reassess & Adjust Plans 4

Scenario • The Universal Adversary terrorist group releases Sarin into the ventilation systems of three large commercial office buildings. Within minutes, people develop runny nose, watery eyes, coughing, chest tightness, blurred vision, drooling and sweating. Some develop severe muscle twitching, confusion, nausea and vomiting. Many have died. • People are self evacuating the building and there are numerous fall/crush injuries. EMS has initiated triage and performing decontamination outside of the buildings. 5

Scenario • Based on the symptoms, EMS requests large quantities of nerve agent antidotes to be brought to the scene. Hazmat confirms Sarin is the causative agent. • Your hospital is the closest hospital about 2 miles from the scene. Many victims self evacuate and drive to your hospital. EMS also begins transporting the most critical victims to your facility with a short ETA. It is unknown if the victims have been fully decontaminated. 6

Scenario • Time: 0830 • Weather: Clear, 68º F, no winds 7

First Actions • Within 15 minutes large numbers of contaminated and worried well are presenting to the hospital for care. • Number of victims expected to arrive: Unknown ü Is this an incident? ü What are your first actions? ü Who is in charge? 8

Incident Action Planning Step 1: Assess the Situation • Use HICS form 214: Operational Log • Complete HICS form 201: Incident Briefing ü Event History and Current Actions Summary • Begin form 202: Incident Objectives ü Weather/environmental implications for period 9

Which Positions to Activate? 10

Immediate Time Period Position Incident Commander Public Information Officer Liaison Officer Safety Officer Medical-Technical Specialist: Chemical Operations Section Chief Medical Care Branch Director Infrastructure Branch Director Security Branch Director Haz. Mat Branch Director Patient Family Assistance Branch Dir. Immediate X X X X X Intermediate Extended X X X X X Recovery X X X X X X X X X X X X X X X X Planning Section Chief Resources Unit Leader Situation Unit Leader Documentation Unit Leader X X X Logistics Section Chief Service Branch Director Support Branch Director Labor Pool & Credentialing Unit Leader X X X Finance /Administration Section Chief Time Unit Leader Procurement Unit Leader Compensation/Claims Unit Leader Cost Unit Leader 11

Naming the Incident • The Incident Commander names the incident • If the incident is a community-based incident, the appropriate jurisdiction will name the incident (e. g. , county, city, EMS) • The incident name should be documented on all forms 12

Incident Action Planning Step 2: Set the Operational Period • HICS form 202: Incident Objectives ü Operational Period Date/Time • Incident Commander sets the Operational Period ü Based on number of simultaneous activities ü How quickly the situation is changing • An Operational Period breaks the incident down into manageable timeframes 13

Incident Action Planning Step 3: Determine Safety Priorities & Incident Objectives • Identify Incident Objectives (these are the overarching objectives that will last throughout the whole response) • HICS form 202: Incident Objectives 14

Control Objectives Utilize the Incident Response Guide Chemical Incident: Provide safe and effective decontamination of incoming contaminated patients Protect patients, staff, and the hospital from contamination and safely restore normal operations Communicate effectively with the local Emergency Operations Center and emergency response partners 15

Scenario Update #1 It has been 30 minutes since the event: • Approximately 40 ambulatory self-transported victims have arrived at the hospital claiming to be in the vicinity of the release. • Hospital decontamination set up is complete and decontamination has been started. • EMS reports they have approximately 50 victims in moderate to severe distress. Field decontamination is in process. There are unknown numbers minor exposed/contaminated. EMS is ready to transport 4 critical victims. 16

Side Note: Safety Officer Tasks • Assess the Safety issues • What hazards exist and what precautions need to be taken ü Potential contamination of the facility, activate limited access ü Ensure safety of staff receiving victims, appropriate PPE ü Potential of hospital to be overwhelmed by incoming victims, insure security response • Complete form 215 A – Incident Action Plan Safety Analysis 17

Side Note: Public Information Officer Tasks • Prepare a statement for the media • Prepare a statement for the staff, patients and visitors (e. g. , situation, status, safety precautions, next update time) • The statements need approval from the Incident Commander • Coordinate consistent messaging with the Joint Information Center (JIC) 18

Side Note: Liaison Officer • Who or what entity operates as the county contact/MHOAC, and how do you make contact? • Who else should be notified of the situation? • Who should be notified of hospital status? Bed status? Decontamination capability? How? • Who is the source of government resources in your local plan? (e. g. , Fire department, local EMS Department Operations Center (DOC), PHD DOC, County/City Emergency Operations Center) • Key contacts should be determined prior to the incident 19

Side Note: Documenting your Actions • Utilize HICS forms • Form 214 - Operational Log 20

Incident Action Planning Step 4: Determine Branch/Section Objectives • Document on HICS 204 – Assignment List • They are based on the Incident Objectives • These are based on what is desired to be achieved by the Section in that operational period • Objectives need to be SMART (Simple, Measurable, Achievable, Realistic, Time Sensitive & Task Oriented) 21

Branch/Section Objectives • A common problem during exercises is that Sections/Branches don’t develop their objectives promptly • Report top 3 objectives 22

Incident Action Planning Step 5: Determine Strategies & Tactics • Strategies & tactics are how your Branch/Section is going to achieve the objectives • What actions do you need to take? • Use your facility response plans and Incident Response Guides • Record strategies & tactics on form 204 – Branch Assignment List 23

Incident Action Planning Step 6: Determine Needed Resources • Does additional space need to be activated? • What personnel resources do you need? • What equipment and/or supplies/ pharmaceuticals do you need? • What resources do you need in the patient collection/decontamination area? • What communication devices do you need? • Document resource activities: ü Resources assigned (form 204) ü Resource requests (form 213) ü Actions taken to utilize & obtain resources (form 214) 24

Incident Action Planning Step 7: Issue Assignments • Who will be assigned to the units? • Fill in the assignments on form 204 – Assignment List • Are there other branches that need activated? 25

Incident Action Planning • For the first Operational Period the Incident Action Plan should be done within 30 -45 minutes • What makes up the Incident Action Plan? ü ü ü Form 201 - Incident Briefing Form 202 - Incident Objectives Form 203 - Incident Assignments Form 204 - Branch Assignments Form 215 A - Incident Action Plan Safety Analysis • The Planning Section compiles the forms to create the Incident Action Plans 26

IAP Quick Start • New form • Can be used for small incidents • Or for a rapid start to a large incident and then expand out on individual HICS forms • Great for smaller pre-planned events 27

IAP Cover Sheet • Can be used for the IAP Quick Start or full Incident Action Plan forms • Can make different colors if you want to differentiate Operational Periods 28

Incident Action Planning Step 8: Implement Actions • Put your activities / plans into action • What are some of these activities? 29

Scenario Update #2 • It is now 1000 – 1. 5 hrs into the incident • The hospital has received 60 additional ambulatory self-transported victims, 4 in severe distress and 10 in moderate distress • Decontamination of victims continues • EMS has transported 2 critical victims to your hospital • What are your major concerns? 30

Incident Action Planning Step 9: Reassess & Adjust Plans • Towards the end of the operational period, you will need to evaluate status • Repeat steps 1 -8 • Update the forms • Evaluate and/or update your Branch/Section Objectives • This creates your Incident Action Plan (game plan) for the next operational period 31

Scenario Update #3 • It is now 4 hours into the incident • All victims have been transported • Hospital decontamination is completed and there is a large volume of victim belongings and grey water collection • Universal Adversary has claimed responsibility and states a secondary device is in place • What issues should be considered? 32

How are we doing? What are things we need to remember to do? ü Share information ü Recovery / Restoration ü After Action Report ü Corrective Actions Plan 33

Questions? 34

Application of Incident Action Plan & Forms: Chemical Attack developed by the California Hospital Association’s Hospital Preparedness Program www. calhospitalprepare. org This material has been developed for training purposes; do not share, distribute, transmit or reproduce without prior written consent of California Hospital Association This course was developed by the CHA Hospital Preparedness Program with grant funds provided by the U. S. Department of Health & Human Services Assistant Secretary for Preparedness & Response Hospital Preparedness Program and awarded by the California Department of Public Health. No part of this course or its materials shall be copied or utilized for monetary gain. 35