Home School Council Meeting Reunin del Consejo de

Home & School Council Meeting Reunión del Consejo de Escuela Date

AGENDA 5: 30 -5: 35: Welcome!//Bienvenida • • Assign note taker//Apuntar alguien a tomar nota Reminder on coffee chats / Recordatorio de charlas de café 5: 35 -5: 40: Community builder / Crear Comunidad 5: 40 -6: 05: Priorities + upcoming conferences – what to expect // Prioridades + conferencias 6: 05 -7: 00: Committee reports + engagement//Reportes de comites • • • Calendar Committee// Calendario (20 min) Facilities Committee// Espacio (15 min) Community Events Committee //Eventos Comunitarios (10 min) Recruitment & Retention Committee // Reclutamiento(5 min) Communications Committee// Comunicaciones (5 min)

HSC Communication - Survey Results ● ● ● General Data Parent Involvement Current Communication - What’s Working Current Communication -Opportunities Summary

HSC Communication - Survey Update All the Data is here! NSSF HSC Survey - English NSSF HSC Survey - en Espanol

General Data Survey Result ● 75 parents responded to the survey 91% completion assuming at least 1 guardian from each family participated ● 44% 1 st grade parents ● 56% kindergarten parents Insight/Takeaways ● We have a community that wants to be heard ● Kindergarten parents outpaced 1 st grade parents Next Steps/Recommendations ● Will conduct an end of year survey to gather feedback for next year planning

Parent Involvement Survey Result ● 92% of respondents been involved “sometimes” or “frequently” at school ● 65% have attended or watched all HSC meetings Insight/Takeaways ● Majority of the survey respondents are coming from a place of involvement, experience with the school. ● Of those who didn’t attend a meeting, schedule was the primary reason Next Steps/Recommendations ● Streamline process for documentation of meetings (note taker, live stream, repository for event videos + photos)

What’s Working

Community Survey Result ● 89% strongly agree or agree they feel welcome in the NSSF community ● 69% strongly agree or agree they have developed friendships with other NSSF Families

Response Survey Result ● 88% teacher response is always or often responsive within 48 hours ● 89% Staff response is always or often responsive within 48 hours

Impressions Survey Result ● Respondents said their overall impression with the school is friendly (95%), informative (85%), polite (95%), helpful (89%), professional (92%)

Current Communication Tools Survey Result The following tools rated highly on Frequency, Satisfaction, Effectiveness ● Email (general announcements, newsletters) ● Taproot ● Google Docs Insight/Takeaway ● Some current tools are working, others, not

Opportunities

Current Communication -Website Survey Result -The following rated highly on Frequency, Satisfaction, Effectiveness ● ● 76% of respondents say they access the website “once in awhile” or “almost never. ” 60% of respondents say the website is “not effective, ” “slightly effective, ” or only “somewhat effective. ” 56% of respondents said they were “somewhat satisfied, ” “slightly satisfied, ” or “not at all satisfied. ” Although 75% of respondents said it was important that the website be an engaging destination that they look forward to exploring, only 20% felt it currently was. Insight/Takeaway ● The survey highlighted that the website is more a recruitment tool and not serving current families Next Steps/Recommendations/Addressed ● Completed audit and updates to current website - with a focus on the Our Families ● Exploration of Parent Communication Tool that will replace current Our Familes section

Current Communication -Email Survey Result Nearly all respondents said they rely on email to stay informed -- accessing email communication frequently, feel it’s very effective and are very satisfied. Nearly all respondents have access to Internet at home (93%) and/or work (72%) or have a smart phone (86%) – highlighting the importance of communication to be accessible on phone or online important. 93% of respondents said email is the best way to communicate to them (Spanish-speaking families also equally preferred a school letter) 81% of respondents said email is the most effective way for administration specifically to reach them (Spanish-speaking respondents equally preferred printed notes sent home) 85% of respondents said email is the preferred way for teachers to reach them. Top preferences for Spanish-speaking respondents was a phone call (100%) and email (66%). Insight/Takeaway ● Respondents feel email is best way to communicate Next Steps/Recommendations ● Weekly Digest Email - improved content, layout, priorities

Current Communication -Free Responses ● “Streamline email communication. Store all communications on google docs with meaningful titles for reference” ● “I just know that I get overwhelmed with such an abundance of information coming from so many differing sources. It's hard to keep up. ” ● “ I'd prefer to have all group communication in one place. Files, school communication, specific classroom communication, calendars all in one place. Maybe on Google? Then I can choose how much my email box is bombarded - with single messages, digest of messages or I go to the online board to check my messages or to look for specific files. I'd like emails from NSSF to be specific to urgent/emergency items. ” ● “Too many! Confusing and hard to keep up! It would be great if everything was centralized - if you could access all the tools from a central parent portal and if all the calendars were consolidated. ” ● “Emails are hard because there are so many and important information is often buried. Perhaps include a bulleted summary with important dates/events up top. ” ● “Fewer emails, more consolidation. ” ● “A central website for parents with all calendars and communications would be great. As well as emails announcing additions to it. ” Overall Theme: Streamlined content and tools!

Current Communication -Free Responses Other feedback also highlighted the following issues: ● “Can’t distinguish from need-to-know emails vs. nice-to-have emails” (52% of respondents) ● “Don’t get enough advance notice of things – i. e. , only learning about in-service field trip needs a week in advance” ● “Didn’t know twitter feed existed for classrooms – why? ” ● “Don’t know who to ask for what” Elevate Critical Needs; Give Us More Advance Notification

What’s on our Minds?

Summary

Current Communication - Opportunities Survey Result - 3 biggest challenges include: ● Too many emails; can’t keep track of everything ● Can't distinguish between critical and nice to have information ● Not knowing where to look or whom to ask (committees, leadership, teachers, etc. ) Insight/Takeaway ● Parents and guardians need streamlined communication and one stop shop for content Next Steps/Recommendations/Addressed ● Website Updates ● Parent Communication Tool Exploration

Summary - Accomplishments We’re Listening and Taking Steps to Improve Communication Creation of the Weekly Digest, consolidating school communication to one weekly email Creation of email groups (class, grade, HSC, neighborhoods) Creation of an updated Our Families section on the website with all available resources for current families to date Outlined top priorities for a Parent Communication Platform -- one stop shop for all communication -- accessible via website and phone (app). Exploring options. Development of Room Parent Guide and working with teachers to identify Room Parents to help improve and organize classroom communication/events Regular documentation of key events including HSC meetings, community events and arc expositions Regular communication about facilities - every HSC Meeting

Summary - Opportunities and Next Steps Finalize parent communication platform tool choice and roll out Finalize Room Parent Guide