HKDSE Online Services Introduction to the Registration System

HKDSE Online Services Introduction to the Registration System 1

Session Coverage Registration System Introduction System Requirement Steps in Completing the Registration Summaries and Reminders Implementation Support Arrangement 9‧ 21 System Walkthrough Day 2

The Registration System One of the HKDSE Examination Sub-systems. Aims to provide a one-stop service for most of the registration related processing with minimum effort. Common for all: school and private candidates, Web. SAMS and non-Web. SAMS schools. Phase 1 released in June served the six other languages subjects only. Phase 2 is the current release for the September Registration System 3

Core Functions Candidate Information Management Registration System Subject Entry Management Registration Amendment Payment Management Communication Services 4

System Requirement No special requirement for school's IT equipment. Only a basic Internet-ready PC will do: Internet Explorer 7 or 8 / Firefox 3. 5 or above. Enable Cookies and Java. Script: To enable All Cookies, click Tools, Internet Options. Go to Privacy tab and move slider up. To enable Java. Script, click Tools, Internet Options. Go to Security tab, click “Custom Level. . ” and enable “Active scripting” under “Scripting”. Adobe Acrobat Reader 8 or above. 5

How to Get There? www. hkdse. hkeaa. edu. hk Login / Password 6

Click this “Registration to enter theofsystem School Candidate” 7

System Look and Feel 8

Major Processes and Steps DONE! Download & Distribute Demand Note 5 4 1 School Exam Officer Registration System Principal Review, Endorse/Rejec t Create Entries Print and Verify Checklist 2 Candidates 5 3 Submit to Principal 9

Step 1 Principal Endorse / Reject 1 Create Entries 2 Print and Verify Checklist 3 4 Submit to Principal 5 Demand Note School Exam Officer 10

Step 1: Create Entries Two methods By Group Entry Simple and fast (A) Map subject code (B) Upload data file (C) Update subject details By Single Entry Simple and direct 11

Group Entry – (A) Map Subject Code School Exam Officer Select “Map Subject Code” from menu Category A Subjects *Subject codes defined by EDB are set as default. 12

Group Entry – (A) Map Subject Code School Exam Officer Remark: Select one grouping method for subject Mathematics, Combined Science, or Technology & Living. 13

Group Entry – (A) Map Subject Code School Exam Officer Category B Subjects Category C Subjects 14

Group Entry – (B) Upload Data File School Exam Officer 1. Select “Create Group Entry” from menu 2. Download file instruction 3. Download file template 4. Browse and validate data file 15

Group Entry – (B) Upload Data File School Exam Officer 4. Validated Result: Error Incomplete Warning Validated 5. Upload validated result 6. Exception report for easy reference 16

Group Entry – (C) Update Subject Details School Exam Officer Select “Enquire/Maintain Record” from menu 3 1 View Details Input search criteria 2 Search result 4 Update subject details

Group Entry – (C) Update Subject Details 5 School Exam Officer Select Category, Subject, Language and Papers 6 Remove subjects 7 “Continue” to save and proceed

Group Entry – (C) Update Subject Details School Exam Officer Supplementary information for Music and Physical Education 19

Single Entry Select “Create Single Entry” from menu School Exam Officer Fee Remission Fill in Candidate Information 20

Single Entry Selection of Subjects School Exam Officer

Single Entry School Exam Officer Verification Update if necessary 22

Step 2 Principal Endorse / Reject 1 2 3 Create Entries Print and Verify Checklist Submit to Principal 4 5 Demand Note School Exam Officer 23

Print and Verify Checklist Select “Download Document” > “Candidate Entry Information Checklist” from menu School Exam Officer

Step 3 Principal Endorse / Reject 1 Create Entries 2 Print and Verify Checklist 3 4 Submit to Principal 5 Demand Note School Exam Officer 25

Submit to Principal 1. Select “Submit to Principal” from menu 2. Click “Validate” button. 3. Check the declaration and click “Submit” button School Exam Officer

Step 4 Principal 1 Create Entries 2 Print and Verify Checklist 3 Endors e/ Reject 4 Submit to Principal 5 Demand Note School Exam Officer 27

Endorse / Reject Principal 1. Select “Endorse / Reject” from menu 2. Check the declaration and a click Endorse button Principal should endorse all the entries ONCE. Reject or Endorse All Entries 28

Step 5 Principal Endorse / Reject 1 2 3 Create Entries Print and Verify Checklist Submit to Principal 4 5 Demand Note School Exam Officer 29

Download and Distribute Demand Note School Exam Officer Select “Download Document” > “Demand Note” from menu Payment channel

Download Outstanding Payment List Select “Download Document” > “Outstanding Payment List” from the menu *The payment transactions made by PPS / 7 -Eleven may take around 2 working days. 31

Amendment Period Select “Enquire/Maintain Record” from menu 32

Amendment Period 33

Amendment Period 34

E-mail Reminder Services ! Rejection notification / reminder on demand note printing. Reminder on endorsement. Unconfirmed registration by 12 October 2011. School Exam Officer Principal Unendorsed registration by 14 October 2011. Unpaid entries by 22 October 2011. Online Registration Payment Notification. Receipt Candidates 35

Summaries and Reminders. . . 2 roles (principal and SEO) 5 steps observe deadlines (registration and payment) E-mail/Junk mail handling 36

Implementation Support Arrangement 37

Implementation Support Services HKDSE Examinatio n System Promotion al Video Workshop Briefing Session School Pre-release Walkthroug h User Manual Demo Kit (CAI) Helpdesk Support 38

Web Reference and Updates Reference Materials and Enquiries: http: //www. hkeaa. edu. hk/ > Home > HKDSE 39

User Manual English and Chinese versions. Available for download from 26 September.

Online Demonstration "Online Demonstration Kit" (操作示範) to illustrate the step-by-step procedures in completing the process, available from 26 September. 41

1 -Hour Hands-on Workshop @ Lai King Assessment Centre Aim: To familiarise SEO and SEA Application Officer with the Systems of Registration (REG) and Special Examination Arrangement (SEA). Mon Tue Wed Thu Fri 28 SEP 29 SEP 30 SEP Worksh op Mode: Practice using the REG/SEN module to process student's registration. Technical assistance provided on spot. 3 OCT Worksh op Time: Session A: 1630 – 1730 or Session B: 1730 – 1830 Enrolment by calling 3628 8333 starting from 26 September 2011. 42

Enquiries about Registration General: 3628 8860 Email: dse@hkeaa. edu. hk Technical: 3628 8333 Email: dse_support@hkeaa. edu. hk 43

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