HKDSE 2019 Application Process in the Registration System

HKDSE 2019 Application Process in the Registration System 1

CHECKLIST Before Registration p School Examination Officer (SEO)/School Principal should have their login ID and password ready SEO 考 試 事 務 主 任 Use the User IDs assigned by their School Principals/School Administrators and own login password School Principal 校 長 Use the User IDs (i. e. User IDs ending with P 001 or P 002) assigned by the HKEAA and own login password 2

What to do if I encounter the following user account problems? User Account Problem Lost / Forgot User IDs Change account users School Principal / School Administrator Contact the PEIC on 3628 8860 or send an email to dse@hkeaa. edu. hk and provide information for verification SEO Contact School Principal or School Administrator to check/update their account profile via SIM. If necessary, a new account can be created for the school teacher/staff who will serve as SEOs via SIM Forgot login password Click the ‘Forgot Login Password’ button on the login page of the HKDSE Examination Online Services. The system will then send a new login password to their designated email address Did not receive the re-set Contact PEIC on 3628 8860 Contact School Principal or password email or send an email to School Administrator to dse@hkeaa. edu. hk and check/update their email provide information for address via SIM verification and updating their email address 3

www. hkdse. hkeaa. edu. hk 4

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Screen Design of the Registration System Menu bar Exit Registration System Switch the display language at any time of any process Click to collapse the menu on the left-hand side 7

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit School Examination Officer Amendme nt Submit to Principal Endorsed by Principal File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 8

Entry Data File from Web. SAMS 9

Entry Data File from Web. SAMS 10

Entry Data File from Web. SAMS If there are more than 1 Web. SAMS files of the same class uploaded to the Registration System, the latest record will be highlighted represents none ofrepresents the recordsall the records in the filesuccessfully are uploaded successfully have been uploaded represents only some records have been uploaded successfully 11

Choice of Exam Centre District Mapping HK Island Home District Council in Web. SAMS Choice of Exam Centre District in HKEAA Registration System Central & Western Central and Western District Wan Chai District Eastern District Southern District 12

Choice of Exam Centre District Mapping Kowloon Home District Council in Web. SAMS Choice of Exam Centre District in HKEAA Registration System Yau Tsim Mong District Sham Shui Po District Kowloon City District Wong Tai Sin District Kwun Tong District Sai Kung Tseung Kwan O District 13

Choice of Exam Centre District Mapping New Territories Home District Council in Web. SAMS Choice of Exam Centre District in HKEAA Registration System Kwai Tsing District Tsuen Wan District Shatin Sha Tin District Tai Po District North District Tuen Mun District Yuen Long District 14

Choice of Exam Centre District Mapping Islands Home District Council in Web. SAMS Choice of Exam Centre District in HKEAA Registration System Islands Tung Chung 15

How to select Ma On Shan District? If the ‘District’ displayed in the candidate’s address matches the letter combination of ‘Ma On Shan’ (e. g. maonshan, MA ON SHAN) and his/her home council district is ‘Shatin’, the Registration System will automatically choose ‘Ma On Shan’ as the choice of examination centre district for the candidate concerned 16

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 17

Upload File Manually Input Subject Code Set subject / component codes File Upload prepared candidate data file 18

Input School Subject Code 19

Input School Subject Code Step 3 Rollover of the same subject code setting of Exam Year from 2018 to 2019 20

Input School Subject Code Select suitable grouping method for ‘Mathematics’, ‘Combined Science’, and/or ‘Technology and Living’ 21

Input School Subject Code Click the Category B tag to check the subject codes 22

Upload File Manually 23

Upload File Manually Add the file entries to the system without removing the records Remove all the existing records of the data file and replace them by the new entries in the file 24

Upload File Manually 25

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 26

Create Candidate Entry Choose class level ‘S 4 / S 5’ to register ‘Ap. L Subjects Only’ for S 4/S 5 repeaters 27

Create Candidate Entry 28

Supplementary Information – Music & PE For Music: select candidate’s performing instruments/voice for the Practical Examupload (Paperthe 4 B), select For Music: supporting their paper options or apply for documents for application forpaper exemption (Paper 4 B 4 B/ / Paper 4 C) exemption (Paper 4 C) For. Physical. Education: select to candidate’s physical activities for upload Health Declaration the Practical Exam (Paper 3) 29 Form.

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Review Candidate Entry Edit Candidate Information Back to previous page Delete entry Edit Subject Selection Download CEIC 32

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 33

Update Candidate Entry 34

Update Candidate Entry Group Amendment: (1) Personal Particulars (2) Choice of Exam District (3) Examination Fee Remission (4) Subject/Paper 35

Group Amendment 36

Update Personal Particulars 37

Update Choice of Exam District 38

Update Exam Fee Remission This page is not editable because the EFR is set as ‘Full’ 39

Update Subject & Paper 40

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 41

Download Candidate Entry Information Checklist (CEIC) Download CEIC by class and save the file in your local drive 42

Web. SAMS Upload Status Press ‘Release’ button to release the lock in order to import the Web. SAMS file to REG 43

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit School Examination Officer Principal Amendme nt Submit to Principal Endorsed by Principal File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 44

Choose no. of records Submit(10/20/30) to Principal shown on each page Tick to expand the result table to show more details Go to previous/next page 45

Submit to Principal 46

Submit to Principal 47

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 48

Endorse Candidate Entry by Principal Tick to expand the result table to show more details Choose no. of records (10/20/30) shown on each page Go to previous/next page 49

Endorse Candidate Entry by Principal 50

Email Alerts to SEO & Candidates Email Confirmation SEO Email Confirmation Candidates 51

Reject Candidate Entry by Principal 52

Email Alert to SEO Rejection Notification SEO 53

Workflow Preparation Submission Endorsement Web. SAMS CDS Data Transfer Direct Edit Principal Amendme nt Submit to Principal Endorsed by Principal SEO File Upload Non-Web. SAMS Print and Verify Checklist Print and Distribute Demand Note 54

Download and Distribute Demand Note Download Demand Notes by class and save the file in your local drive 55

Download Candidate Entry Information Summary to view the details 56

Enquire Candidate Entry 57

Enquire Candidate Entry Tick to expand the result table to show more details View candidate entry Choose no. of records (10/20/30) shown on Download Checklist of each page individual candidates Go to previous/next page 58

Late Entry / Subject Amendment Application Period 16 Nov to 30 Nov 2018 (tentative) Payment Deadline By 11: 59 pm on 7 Dec 2018 59

Application for Subject Amendment 60

Application for Late Entry 61

Tips for completing registration entries p Download and read the following documents before the start of registration: (1) Exam Circular No. (2) 2018/2019 (2) Instruction to Applicants (School Candidates) (3) Other related documents These documents can be downloaded from the HKEAA website and the main page of the Registration System

Schools using Web. SAMS to note: Download the parameter file for the September Registration from CDS Set up the subject mapping (including Cat. A & B) before file extraction Ensure the following entry information: (i) personal particulars, (ii) contact information (including email address), (iii) subject and paper of each candidate have been updated in Web. SAMS before file transmission to the Registration System Special attention: If you have generated the checklist (by class) from the Registration System and wish to re-send the data file from Web. SAMS, you have to release the ‘Lock’ in the Registration System for accepting the file transmission. This is to prevent schools from sending the file and replacing the revised data mistakenly which might have been confirmed by their students in the checklist

Before submitting the entries to Principal for endorsement Have you updated the subject entries (including Cat. A & B) for the candidates? Extra care must be exercised in indicating the choice of subjects, papers / modules / language version of subjects entered. Have you updated the supplementary information of Music and PE subjects for the candidates? Ensure correct Ap. L subjects have been selected because some of the course names are very similar Print the Candidate Entry Information Checklists (CEICs) for the candidates concerned to verify their entry data and update the registration records if requests for amendment are received Submit the completed entries to the Principal for endorsement

HKDSE 2019 - September Registration Send To E-mail Notification/Reminder Confirmation Reminder SEO Rejection Notification Confirmation Notification Principal Endorsement Notification Endorsement Reminder Entry Cancellation List Confirmation Notification School Candidate Payment Reminder Payment Confirmation Entry Cancellation Date/Time 3 Oct 2018 Once after the candidate entries are rejected by the principal Once after the candidate entries are endorsed by the principal Once after the candidate entries are submitted by SEO 5 Oct 2018 N/A Two hours after the candidate entries are endorsed by the principal N/A N/A