HIT THE G RUNNING PRINCE 2 recap PRINCE

HIT THE G RUNNING

PRINCE 2: recap ü PRINCE 2 is used to deliver successful projects all over the world. ü PRINCE 2 is truly tailorable. ü It can be Agile / Lean / Waterfall. ü It can be used for any project, no matter how big or small. *PRINCE 2 2016 Research Report published by AXELOS

PRINCE 2: getting started I want to use PRINCE 2 to run my next project. What do I do? *PRINCE 2 2016 Research Report published by AXELOS

PRINCE 2: getting started We are an events company, specializing in small-medium local music events Mandate: “we need an initiative which will break us into new markets” A colleague has pitched an idea…

PRINCE 2: getting started The Canuck Truck Food Festival!

PRINCE 2: getting started Great idea! Let’s go!

Wait but… Is this project worth doing?

Starting Up a Project

Should we do this Project?

2 Project Definition WHAT are we proposing to do 1 WHY are we proposing to do this 3 HOW will we do it

1 WHY are we proposing to do this

The Project Brief Outline Business Case Executive summary Reasons Business options Expected benefits Timescale Costs

The Project Brief Reasons • • • Break into lucrative food festival markets Grow revenue for the business Create a repeat revenue stream Expand the brand into new areas Create stronger brand affinity and awareness

The Project Brief Expected benefits • New revenue: est. $300 K in first year from initial analysis • 10% increase in brand awareness in Ottawa region (against benchmark survey) • New database of vendors and sponsors • Replicable event: new and repeat revenue potential

2 Project Definition WHAT are we proposing to do

The Project Brief Project Objectives 1. Design, launch and run a successful single-day food festival event in Ottawa 2. Establish a recognised food festival brand, that is associated with our parent company 3. Ensure the festival can be repeated efficiently, in the future

The Project Brief Project Objectives 1. Design, launch and run a successful single-day food festival event in Ottawa 2. Establish a recognised food festival brand, that is associated with our parent company 3. Ensure the festival can be repeated efficiently, in the future

The Project Brief Desired Outcomes: “Successful Day” • Revenue from tickets, sponsorships and vendor spaces: >$300 K • 30% ROI (rev – costs / costs) • Attendance at event >85% of maximum capacity • Feedback survey to attendees after event receives >3. 7/5 average rating

The Project Brief Users

The Project Brief Users • “Foodies” in Ottawa and surrounding area • Tourists • Local people who enjoy festivals (our existing user database) • Vendors (Food trucks; Restaurant pop-ups) • Sponsors (Restaurants paying for advertising; large pitches) • Media / bloggers

3 HOW will we do it

The Project Brief Project Approach • Do we do it ourselves? • Do we outsource all or part to other agencies? • Do we partner with an existing food events agency?

Project Definition WHAT are we proposing to do WHY are we proposing to do this HOW will we do it

Starting a Project Starting Up. Up a Project (SU) Creation of the Project Board

Starting Up a Project The Senior User represents the interests of all those who will use the project’s products. They must demonstrate that the forecast benefits… have in fact been realized. This role often involves a commitment beyond the end of the life of the project.

Starting Up. Up a Project (SU) Starting a Project ü Outline business case ü The Project Board ü The Project Brief

Starting Up. Up a Project (SU) Starting a Project PROJECT

Initiating a Project

Initiating a Project (IP) Initiating a Project The PID

Initiating a Project (IP) Initiating a Project The PID “The purpose of the PID is to define the project, in order to form the basis for its management and an assessment of its overall success. The PID gives the direction and scope of the project and (along with the stage plan) forms the ‘contract’ between the project manager and the project board. ”

Initiating a Project The PID ü The Project Brief • Risk management • Communication management • Project plan

Initiating a Project (IP) Initiating a Project The PID ________________________ Signature

Success!

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