Highly Qualified Edits October 2015 Webinar Etiquette Mute

Highly Qualified Edits October 2015

Webinar Etiquette § Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. § If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! § We will hold the Q&A session at the end of the presentation: § Type it in the Chat Box for a response OR § Raise Your Hand: • A presenter will call your name • After your name is called, un-mute your phone and speak your question/comment § Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Data Privacy 3

Importance of Data Privacy Federal and state laws govern data privacy, confidentiality and security and require CDE to collect data that may include personally identifiable information (PII). ØName, address, personal identifier ØOther indirect identifiers (e. g. , date or place of birth) Information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty. (§ 99. 3) 4

How to Share Data üCheck local policies for restrictions üUse secure-file transfer protocols üCall CDE with questions about how to transmit PII securely X Do not send PII over e-mail or fax X Do not use PII in trainings X Do not share PII with unauthorized individuals X Do not share passwords For more information http: //www. cde. state. co. us/dataprivacyandsecurity 5

Agenda § Timeline Review § Interchange and Snapshot Process § Highly Qualified History § General HQ Assignment field edits § Understanding the more complex Highly Qualified Edit Messages § Additional Information 6

Timeline Review Date HR Snapshot Thursday, October 1 st Sped Dec Count Snapshot Staff Interchange Opens Monday, October 19 th Monday, November 2 nd Opens Tuesday, November 10 th Applicable Interchange Files all uploaded at least once Tuesday, December 1 st Official Count Date Tuesday, December 8 th Monday, January 11 th 7 Sped IEP Interchange Opens Created at least once Applicable Interchange Files are all error free Wednesday, January 13 th Complete and error free Thursday, January 14 th – Wednesday, January 21 st Special Education Staff Report Review Staff & Student Report Review Wednesday, January 21 st Validity Reports are Due January 22 nd – 26 th Student Duplication Process Tuesday, February 9 th Duplication issues resolved, snapshot recreated Thursday, February 11 th Must be Finalized

Interchange Process 8 Create/Update Data Files Upload files in Format Checker Upload files in Data File Upload Correct Data Files in Source System Review Error Reports in Cognos Review Batch Maintenance Once No Errors in All Files Needed -> Create Snapshot

Snapshot Process Interchange files uploaded and error free Upload corrected interchange files 9 Create Snapshot Additional Business Rules HQ EDITS Errors? Correct Errors in Interchange Files No errors? Review Reports and Finalize if Accurate

Highly Qualified - Rules § What are the HQ rules? § To be considered HQ under NCLB, all core content teachers must: § Hold a degree § Be fully licensed (except for general education teachers in charter schools that have been waived from licensing by the State Board of Education) § Demonstrate subject matter competency 10

Highly Qualified - Requirements § Who has to be HQ? § All K-12 core content teachers must be HQ. § This means that regular and special education teachers who are the primary provider of instruction must be HQ in their particular content area(s). § Core content areas under NCLB include: English, reading or language arts; mathematics; science; foreign languages; social studies (civics, government, history, geography, economics); The arts (visual arts, music). § For more information on HQ requirements, please visit http: //www. cde. state. co. us/fedprograms/tii/a_hqt 11

Basic HQ Assignment Field Edits 12

HQ for Assignment must be… § Coded as 1 (Yes) for all Title I teachers: § Jobclass Code = 206 § Jobclass code = 201/202 AND school is a Title I School Wide School § Coded as 0 (No) or 1 (Yes) for all Core Content Teachers § Based on Teaching Subject Area and Administrative/Instructional Area codes § Coded as 2 (N/A) for all others 13

Teaching Subject Areas for HQ Teaching Subject Area Code 0010 0015 Teaching Subject Area Description General Elementary Education General 7 th/8 th Grade - Must include 3 or more content teaching areas taught by the same teacher to 7 th grade and/or 8 th grade students. 0070 Co-Alt Exclusively - 0200 - 0290 Art 0500 - 0590 English Language Arts 0600 - 0690 Foreign Languages 1100 - 1190 Mathematics 1200 - 1290 Music 1300 - 1390 Natural Science 1500 - 1590; excluding 1510, 1560 & 1580 Social Sciences 1700 -1799; grades K-5 only Special Education 14 for special education teachers only

Administrative/Instructional Area Codes for HQ Code Description 0001 Regular education 0013 Cocurricular programs 0002 Special education services 0022 Immigrant Education 0003 Vocational education 0024 International Baccalaureate 0006 Even Start 0025 Magnet/Special program emphasis 0007 Migrant Education 0026 Alternative Education 0008 Indian Education 0029 Remedial Education 0009 Compensatory services for disadvantaged students (Title I) 0036 Kindergarten 0010 Bilingual education program 0037 Specialty Teacher 0011 ESL Program 0038 Online Teacher 15 0012 Gifted and Talented 0039 Coordinated Early Intervening Services

Understanding Complex Highly Qualified Edit Messages 16

This teacher is marked as Highly Qualified for Assignment …. § Record is for a non-Title I teacher § Job class code = 201, 202 § School code is not a School Wide Title I school § Edit is a warning § Record has ‘HQ for Assignment’ reported with code 1 for Yes/HQ status 17

This Title I teacher is marked as Highly Qualified for Assignment… § Record is for a Title I teacher: § Job class code = 206 OR § School code is a School Wide Title I school § Edit is an error – all Title I teacher must meet HQ requirements § Record has ‘HQ for Assignment’ reported with code 1 for Yes/HQ status 18

…yet evidence of the content knowledge is missing. § Based on the school level (elementary vs. secondary) and teaching subject area reported in record § Grades K-5 th = Elementary § Grades 7 th – 12 th = Secondary § Grade 6, reported with any grades K-5 th = Elementary § Grade 6, reported with any grades 7 th – 12 th = Secondary § Grade 6 = elementary/secondary = HQ criteria based on teaching subject area 19

Elementary Teachers must either… 1) be reported as having Passed HOUSSE Provision for Elementary OR 2) be reported as having Passed NCLB HQ Approved Elementary Core Content Test. § HOUSSE stands for High Objective Uniform State Standard of Evaluation. To review HOUSSE rubric use: http: //www. cde. state. co. us/fedprograms/tii/a_hqt_genresforhqt § Both fields are reported in the Staff Assignment interchange file: 0 = No and 1 = Yes 20

Secondary Teachers must either… 1. be reported as having Passed HOUSSE Provision for Rural if applicable OR 2. be reported as having 24 Semester Hours of Content Coursework in Teaching Area OR 3. be reported as having Passed NCLB HQ Approved Secondary Core Content Test OR 4. have a degree in the teaching subject area OR 5. have an endorsement in teaching subject area OR 6. have earned a National Board Certification in teaching subject area 21

1) be reported as having Passed HOUSSE Provision for Rural or Special Education if applicable Secondary Teachers 6 th – 12 th grade core content area teachers Option 1 to show core content competency § District is eligible for the most recent Small Rural School Achievement Program (SRSA) for Rural HOUSSE - http: //www 2. ed. gov/programs/reapsrsa/eligible 15/index. html § Teacher is Special Education teacher for Special Education HOUSSE § For Both: § Teacher assigned to teach two or more core § 22 content classes in a secondary grade (i. e. , 6 th through 12 th grade). Teacher is highly qualified in at least one core content subject without the use of this HOUSSE provision.

2) be reported as having 24 Semester Hours of Content Coursework in Teaching Area Secondary Teachers 6 th – 12 th grade core content area teachers Option 2 to show core content competency 23 § Teacher must have 24 semester hours of content course work in reported teaching area as verified by the district/AU § Report code 1 for yes in the field “ 24 Semester Hours of Secondary Core Content Coursework” in Staff Assignment file

3) be reported as having Passed NCLB HQ Approved Secondary Core Content Test Secondary Teachers 6 th 12 th – grade core content area teachers Option 3 to show core content competency 24 § Teacher must have passed an Approved Secondary Core Content Area Test for the reported teaching subject area: http: //www. cde. state. co. us/cdeprof/content_tests § Report code 1 for yes in the field “Passed Approved Secondary Core Content Test In Teaching Area ” in Staff Assignment file

4) have a degree in the teaching subject area Secondary Teachers 6 th 12 th – grade core content area teachers Option 4 to show core content competency 25 § Teacher must have a degree in the reported teaching subject area § Report matching subject area in the “Subject Area of Degree 1/2/3/4/5” field in the Staff Profile

5) have an endorsement in teaching area Secondary Teachers 6 th 12 th – grade core content area teachers Option 5 to show core content competency 26 § Obtained directly from the Educator Licensing database at CDE § If you are receiving this error/warning, you will need to try to determine if the teacher meets HQ requirements by one of the other applicable Secondary options

6) have earned a National Board Certification in teaching subject area Secondary Teachers 6 th 12 th – grade core content area teachers Option 6 to show core content competency 27 § Obtained directly from the Educator Licensing database at CDE § If you are receiving this error/warning, you will need to try to determine if the teacher meets HQ requirements by one of the other applicable Secondary options

Specialty Elementary Teachers § Elementary Teachers reported with Teaching Subject Areas: § 0200 - 0299: Art § 0600 – 0690: Foreign Language § 1200 - 1299: Music § Core Content Competency can be shown using either Elementary options or the applicable Secondary options 28

6 th Grade Only teachers § Teachers reported as teaching 6 th grade only § Considered Elementary/Secondary § Core Content Competency can be shown using either Elementary options or any of the Secondary options 29

Additional Criteria to be HQ § All teachers must have their highest level of education be a Bachelors Degree or higher § From Staff Profile – Highest Level of Education field, must be coded 16 or above § All teachers must have a valid Colorado teaching license § Obtained from the CDE Licensing Database, matched using SSN § Charter schools may have waiver 30

Highly Qualified Report 31

Cognos Report 32

Downloading into Excel Use this option to download report into excel 33

Report Column Specifics (1 of 3) § School = School Code and Name § Level (based on grade range in school) § E = Elementary § S= Secondary § Core Subj = Teaching Subject Area for record § Only core content areas are included in this report § Subj Area of Degree 1 = reported Subject Area of Degree for teacher in the Staff Profile § Provides description (for example, Art) § Subj Area of Degree 2 through 5 = reported Subject Area of Degree for teacher in the Staff Profile 34

Report Column Specifics (2 of 3) § ED Level = Highest Level of Education reported for EDID in the Staff profile § Name = Name of the teacher for the record § Soc Sec Nbr = Social Security Number § Can be used to check licensure status § Valid License = approved valid license pulled for SSN § Core Endr = Core Endorsement status for reported teaching subject area: Y = yes, endorsement found and N= no, not found § 24 Hours = reported as having 24 semester hours in teaching subject area (in the staff assignment file) 35

Report Column Specifics (3 of 3) § Passed Elem Test = reported as having passed Elementary core content test (staff assignment file) § Passed Sec Test = reported as having passed Secondary core content test (staff assignment file) § # Classes = Number of classes reported for record in staff assignment file § Classroom HQT = reported Highly Qualified Status § Teacher HQT = overall teacher HQ Status § Yes if all records for teacher has HQ reported as Yes § No if any record for teacher has HQ status reported as No 36

Other Items in Report (for each school) § Total Classrooms reported (for core content areas) § Total Teachers (for core content areas) § Total not-HQ Classrooms = classrooms taught by a teacher not HQ § Total not-HQ Teachers = teachers reported as not HQ § Total HQ Classrooms = classrooms taught by a teacher HQ § Total HQ Teachers = teachers reported as HQ § Percentages for Teachers and Classrooms 37

Additional Information 38

Highly Qualified Resources § http: //www. cde. state. co. us/fedprograms/tii/a_hqt § HQ Rules § HQ Reference Guide § Specifics regarding Highly Qualified § http: //www. cde. state. co. us/fedprograms/tii/a_hqt_genresforhqt § HOUSSE Rubric and information § Contact: Jennifer Simons_j@cde. state. co. us / 303 -866 -3905

Staff Interchange Trainings Date Time Topic Monday, October 5 th 2: 00 -3: 00 pm Staff Authoritative Source Tuesday, October 6 th 1: 00 -2: 00 pm Staff Interchange Updates Thursday, October 8 th 3 -4 pm Uploading Staff Interchange Files and Updates Tuesday, October 13 th 1: 00 -2: 00 pm Highly Qualified Edits and Reporting Fields Wednesday, October 28 th 10: 00 -11: 00 am Special Education Snapshot Process Monday, November 2 nd 2: 00 -3: 00 pm Human Resources Snapshot Process Trainings will be recorded and posted at: http: //www. cde. state. co. us/datapipeline/inter_staff 40

Additional Resources § Staff Interchange information: § http: //www. cde. state. co. us/datapipeline/inter_staff § Annette Severson: severson_a@cde. state. co. us (also HR) § Kristi Gleason: gleason_k@cde. state. co. us (also Dec Count) § Human Resources Snapshot information: § http: //www. cde. state. co. us/datapipeline/snap_hr § Special Education December Count Snapshot information: § http: //www. cde. state. co. us/datapipeline/snap_sped-december § Additional Contacts: Lindsey Heitman: heitman_l@cde. state. co. us and Orla Bolger: bolger_o@cde. state. co. us 41

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