HET WEB PAYROLL SOFTWARE Web Based Payroll Management

HET WEB PAYROLL SOFTWARE Web Based Payroll Management Software Ø Complete Payroll/HR Solution Ø Complete MIS/Statutory Compliance ØComplete Employee Self Service Module Ø Online Leave Applications Ø Online TDS Projections Ø Make HR Policies ØPublish News/Polls/Surveys/FAQ and analyze result Ø Complete Web based system with Role based Security ØRobust RDBMS database Ø Scalable to fit your needs

Flexible Structure building capability of Earnings & Deductions ØFlexibility to add or modify any number of Salary Components – Earnings & Deductions ØUser Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation ØTaxable & Non Taxable Earnings for Income Tax Calculations ØPayslip / Non Payslip Component ØCalculation based on Attendance ØMonthly or Yearly Payments ØFrequency of Salary Head ØAlso compute various other components that do not appear in Pay slips

Leave & Attendance Management ØLeave Rules can be defined ØIncrement of Leave on Pro-rata basis ØCarry forward facility for balance leave ØEncashment of Leave ØLeave Utilizes & Balances can be checked ØCL, PL, SL, Compensatory & Customizable Leaves ØAutomatic Leave payout on termination of Employees (in Full & Final Settlement) ØSwipe card / Attendance machine if any can be linked to our software ØAttendance Arrears ØMonthly Attendance Register & Yearly Attendance Summary ØAttendance / Leave Ledger. ØSubmission of online Leave Application and supporting workflow.

Loan & Advance Management ØUser Definable Loans/Advances (Multiple) ØLoan Disbursement option with EMI option ØAutomatic recovery of EMI & stops automatically once the Loan amount is totally recovered ØAuto calculation of Interest on Loans based on Flat Interest, Reducing Balance ØLumsum recovery of Loan ØInterest free Loan Perquisites as per Income Tax ØLoan Recovered, Loan Balances & Loans History – Employee wise ØLoan Ledger ØOnline submission of Loan Application and supporting workflow

Payroll Processing ØInput information for all newly joined employees and resign left employees ØCreate a new payroll month & Process Salary ØOver-ride facility for any Salary components ØSalary on Hold & Freezing of Salary in case of Termination of Employees ØProcess by Exception - you only need to enter Pay and/or deduction information when there are changes ØPro-rata calculations for employees based on Absenteeism ØProcess & Print Pay slips for groups or for selected employees ØLock month facility to avoid changes in Processed Data

Salary Reports (Payslip & Salary Sheet) ØAutomatically calculates all the income, deductions & Company Contributions as per the requirement ØRegular Pay slips (with Logo) can be viewed or Emailed ØReimbursement Pay slips can be viewed or Emailed ØUser defined Salary Sheets can be viewed ØGenerates Cash / Cheque / Bank Transfer List ØGenerate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks ØYTD salary Sheet & Summary of each employee ØSeparate Pay slips can be generated for Arrears, Medical, Reimbursement & LTA

Bank Transfer ØBank Transfer Statement facility available for all the banks ØSoft copy format also available in Excel or any format specified by different banks ØBank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments ØCovering Letters ØCheque / Bank Transfer / Cash List

Reimbursement Management ØMultiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components ØUpper limits can be specified – Employee wise or Grade wise ØAnnual Limits or Monthly Accruals ØOpening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked ØReimbursement Pay slips, Bank transfer statement for Reimbursement Components

Arrears Calculation ØArrears calculation for any previous period / Retrospective effect ØSeparate Pay slips can be generated for the Arrears Components ØBank transfer statement for Arrears Component

Other Payments ØArrears Calculations ØOvertime, Gratuity, Bonus & Excreta Calculation ØReimbursement - Medical, LTA or any other user definable reimbursement ØSupplementary Payments ØMonthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months

PF Calculation & Reports ØUser defined PF Rate of Deduction for Employer & Employee ØEmployee & Employer Contribution ØAutomatic Bifurcation of EPF & EPS ØPF applicability check at Employee Level ØOptions to Limit Maximum Salary for PF Deduction ØForm 5, 10, 12 A, 3 A, 6 A, 9, 11, Challan & Reconciliation Statement ØElectronic PF Challan cum Return

ESIS Calculation & Reports ØUser defined ESIC Rate of Deduction for Employer & Employee ØESIC applicability check at Employee Level ØESIC Register, Form 5, 7 & Challan

Professional Tax ØUser definable State wise Slab ØPT applicability check at Employee Level ØForm III & Challan

Income Tax Management ØAuto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month ØInbuilt Exemption Calculation for HRA, Conveyance, Children Education Allowance, Medical Reimbursement, LTA etc. ØOption for Investment Declaration by Employees ØProvision for considering Income from Previous Employer ØAuto calculation of TDS based on Projections ØIncome Tax Projections with the options to deduct projected TDS from Monthly Salary ØPrints Form 16, 12 BA & Online Challan 281 ØQuarterly e-TDS Return as per the NSDL format ØIncome Tax Projections can be emailed in PDF format

Full & Final Settlement ØEmployees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month ØAutomatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax. ØGenerates Full & Final Settlement Calculation sheet for all the calculations done

User Defined Reports ØUser Defined Reports with the option to choose from the available field, user can define his own customized columnar reports ØSorting, Grouping, Sub-total, Grand-total & Conditions can be defined ØLetter Writing Module

Reporting ØOutput reports to screen, printer, MS Word & Excel ØOption to preview Pay slips / Salary Sheets or any other reports on screen before final printing ØPrint Transaction & Master History for any period ØGenerating report is made easy with an advanced filter function to select the relevant employees or groups for the report ØPrints any of our report for the previous periods.

Data Import (Masters, Salary & Leave Record) ØEmployee & Payroll Data if available in Excel can Imported to our software

HR Functions ØGeneral Information / Personal Information ØAddress/ Contact details ØEmployee Qualification / Work Experience ØFamily Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee ØPassport/Visa details / LIC details ØHobbies ØAchievements ØVehicle/ Driving License details ØEmployee Trainings ØEmployee Appraisals/ Question Groups/ Questionnaire Designer ØEmployees Documents/ Photos / Attachments ØEmployee Targets/ Commitments ØEmployee Skills ØComplete Tracking of Employee Movement between Branches Departments/ Grades/ Designations

Recruitment Management ØManpower Requisition Form and related Workflow for approvals ØVacancy Creation and related work flow for approvals ØUser friendly Resume Database Management ØEasy Integration of online Resume Submission by candidate ØSearch in Resume Database for keywords, Vacancy Requirements ØSearch inside records, CVs, notes, emails etc. ØReview, Shortlist, Tag Candidate Profiles ØSchedule Interview Rounds with Automatic alert to Candidates through Emails ØOnline test for candidate ØUpdate Interview Results with Automatic alert to Candidates through Emails ØGenerate Offer Letters to candidates with Automatic Alert to Candidates through Emails ØGenerate Appointment Letters to candidates with Automatic Alert to Candidates through Emails ØPost/View/browse Candidate Details, Notes, Emails, History, CV at simple clicks ØBulk Email to candidates

Training Management ØUser defined Training Course / Course Categories available. ØCourse Program can be created resulting into Training Schedule for a given Training Year. ØNominations can be done through ØEmployee can nominate himself online for the training through self nomination. ØManager can nominate his subordinates for the training. ØNomination can also be done due to Training Need Analysis. ØFaculty / Coordinator and External Agency masters can be maintained. ØWhile designing Courses, Qualifying Skills, Qualifying Courses, Disqualifying courses, Reading Links etc. can be maintained. ØDirect Cost and indirect cost per employee can be maintained. ØEmployees training cost can be calculated based on the formula.

Training Management ØTrainings Schedule for the calendar is pre-defined and available to the employees online. ØAfter the training, Feedback can be posted by employees and faculty / trainer can also post the rating of the participant employees. ØDate wise Employees / Whole Program Attendance can be maintained easily. ØTraining Locations, Training Venues, Special Needs during training, Expectation from the training can be defined. ØOn the basis of predefined Priority scheme training program can be allotted for the limited no of seat.

Appraisal Management ØCompany Objectives, Initiatives can be defined ØGoals/KRA derived from Company Initiatives can be maintained ØJob Description based (JD) based goals are maintained. ØGoal sheet allocation for the employees with workflow between manager and employee can be done. ØUpon Goal Sheet Approval by employee and manager, goal sheet is assigned to the employee ØEmployee can regularly keep posting goal progress which is automatically available to manager. ØAt the appraisal event, managers can view goal sheet achievement and rate the goal sheet. ØKRA/ competencies/ QA forms can be designed by the user and can be allotted to employees at the time of appraisal.

Appraisal Management ØNotes can be put in by Managers, dotted managers. Ø 360 degree appraisal can be achieved where Managers, Subordinates, Peer group, Customers, vendors can rate the employee based on various user defined parameters. ØNormalizations of appraisal score can be done by HR if required. ØAppraisal result is available at the time for Promotions/increments. ØAppraisal is fully automated, user defined and workflow based with email intimations. ØNot closed Appraisals and conflicts can be tracked.

Exit Management ØEmployee can place the request of exit online. ØRequest can be approved or rejected by the immediate authority ØSuperiors can input exit requests for their subordinates ØExit request is sent to each concerned department heads for Approval ØDepartment Head can input/track receivables from the employee ØUpon clearance from department heads Email intimation to respective authority for their further course of action. ØAuto transfer of data to Payroll for full & final settlement calculation.

Reimbursement & Claim Management ØCreation of different reimbursement heads. ØEmployee can submit Reimbursement claim online. ØEmployee can attached soft copy of his reimbursement bills. ØReimbursement balance, entitlement, Summary, Ledger ØApproval Workflow – Accepted & Rejected with auto mail Intimation

Online TDS Declaration Management ØEmployee can submit Income Tax Declaration Online ØEmployee can attached soft copy of his declaration proof. ØIncome Tax projection report – Projected & Actual Basis ØApproval Workflow – Accepted & Rejected with auto email Intimation

Tax Planner ØEnter the Investment details and get the instant projections for TDS. ØTax planning can be done with this tool easily, by testing various combinations of testing and get the best combination.

User Rights / Security ØUsers can be created ØUser Level Rights can be created and managed ØRole based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees ØAudit Trails

Software Architecture ØCompletely Web based product ØDesigned using State of art technology. ASP. NET 3. 5 + MS SQL ØSoftware installation on clients machines are not required. ØAll authorized personnel can login to the system and do the required functionality as per their rights

Workflow ØNews ØAnnouncements ØCompany Documents ØFAQ ØKiosk ØPolls ØQuery ØSurveys ØLeave Application ØReimbursement Request ØTDS Declaration

Employee Self Service Module ØEach employee is provided with an online account ØEmployees can login and view their ØPay slips ØYearly Salary Register ØLoan / Advances Recovery/ Balance ØReimbursement Payments / Balance / Status ØIncome Tax Projections ØSubmit their Income Tax Declarations ØSubmit Leave Application ØSubmit Reimbursement Bills. ØESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves ØDelivers significant cost & time savings for Payroll/HR department. ØImproves administrative responsiveness & efficiency. ØEnables greater employee satisfaction, fuels productivity

Other Add on Modules ØIntegration of Payroll Software with Tally ØJournal Voucher Entries

Sales Enquiry For Customer Support support@hetwebtech. com sales@hetwebtech. com +91 -9974631862 +91 -9714991862 panchalajay 22 Thanks for your valuable time. We assure you our best Service and Support. Our Contact Details HET WEB TECHNOLOGIES Head Office Vadodara, Gujarat, India Cell : 09974631862 / 09714991862 Email : ajay@hetwebtech. com Website : www. hetwebtech. com Our Branches Ahmedabad, Surat, Mumbai, Delhi, Pune, Bangalore, Chennai, Hyderabad