HESA Data Futures This slide deck has been

HESA Data Futures

This slide deck has been created for you to use for engagement with your stakeholders. It includes an overview of the Data Futures programme with slides of all aspects. Please pick and chose slides that are most useful or relevant for you, deleting any slides that you do not wish to use. If you have any feedback or comments let us know. Data Futures E datafutures@hesa. ac. uk

Background

HE data collections today The collection • Largely unchanged since 1994 • Occurs at the end of the academic year: a single annual retrospective collection including a high degree of quality assurance and checking The burden on providers • Focussed in high peaks in workload: on average providers make 30 submissions before data passes quality threshold • Increased by a requirement to deliver data to c. 500 non-HESA annual collections The data • High quality but not available in a timely fashion; in some cases 15 months after the event

How we got to Data Futures Engagement through: • ARC • CHEIA • UCISA • HESPA • SROC • All providers “A call to action” 103 institutions Data Capability Toolkit Inventory of HE data collections – over 500 Data Landscape Architecture Programme Board (broad sector representation) Data Futures HEDIIP 2013 2016 2017+

Challenges HE providers: • HESA data submission increasingly burdensome / additional activity: resource-intensive • Submission happens at the end of the year: data quality and enrichment not embedded • Same data submitted to multiple organisations • Management information reflects past activity – information out of date or collected twice internally Policy makers & Regulators: • Working in the past, limited capacity to influence, act upon emerging trends

Transforming the UK HE data landscape HESA’s Data Futures programme aims to deliver a modernised and more efficient approach to HE data collection. Better data • A new data infrastructure that will deliver more relevant, reliable, and timely information Reducing burden • Principle of collect once use multiple times • Potential to make collection available to additional collectors Smoothing load • Aligning data collection to existing business processes

Data Futures: programme approach

Upgrading the UK HE data infrastructure • A hub for data collection • In-year collection regime • Rationalised collection • Fit for purpose governance • Better tools for providers New collection is aligned with the business process and events at a provider level

Need / background ACME Student Administration v 6. 1 • Organisations with the highest level of data capability will be integrated with HESA digitally HESA-AP • HESA submission should be transparent natural extension of existing business Create course Submission Data control • Providers feeling in control over data that is held within the hub HESA assurance and enrichment capabilities integrated = Lower cost and transparent for providers

A hub for data collection [CATEGORY NAME] [CATEGO RY NAME] • The Data Futures programme is currently engaging with other data collectors within the HE sector • The HESA data platform will be flexible to allow it to take on some of the current collections happening elsewhere in the sector: Reducing the burden, ensuring data held by HESA not collected from providers multiple times

In-year collection regime • The new in-year collection regime will use three reporting periods One big (and growing) HESA return vs • Data signed off for each period by the provider, three times a year • Data submission within the period can be on a regular or end of period basis • Spreading quality assurance activity during the year Small returns aligned with business processes

Fit for purpose governance Data Governance Goals and principles Demand-side Code of Practice Supply-side Code of Practice • Sector-wide data governance • Data Landscape Steering Group (DLSG) manages code of practice, seeking to enable better stewardship of data: − Requires data collectors do not duplicate HESA return; seeks to reduce burden − Enable better outcomes with data − Improve operational efficiency − Rationalise and harmonise the landscape through best practice • Honesty, impartiality, rigour

Better tools and better data Provider student administration system Manual Electronic HESA Data Platform Dashboards Data tools Data quality and standards Heidi Plus/Labs (subscription service)

A collaborative approach

Co-design We are currently working with stakeholders across the sector to ‘co-design’ the Data Futures system, through workshops, conferences and via sector groups throughout the UK. Staff from the following groups have an active ‘hands-on’ role in developing proposals: • 14 provider organisations (Alpha participants detailed separately) • Statutory customers (NCTL, HEFCW, HEFCE, SFC, Df. ENI) • All student systems software providers, including several in-house systems teams • The Data Landscape Steering Group (DLSG) Advisory Panel

Engagement channels Sector level strategy Change and engagement Specialist and technical • • • Data Landscape Steering Group HEFCE HEFCW SFC Df. ENI Df. E AHUA Contact Group HESA SMT Portfolio Group • • Programme and accountability • • • Delivery Group Programme Board HESA Board • Alpha/Beta Provider Group Statutory Customer Group Software Suppliers Group Data Landscape Advisory Panel Ad-hoc communications Data Futures Team • • • Jisc. Mail DF Website Conference Readiness Survey HESA Leadership team networks Sector Groups (HESPA etc. )

Our Alpha Stakeholder Group

Timelines & what you can do

Timeline We are here Detailed design 2017 Alpha 2018 Publish data collection spec and begin build Beta 2019 Live Benefits Case 2020 Test solution and benefits case Extend engagement All software suppliers to 100 providers • 14 Providers • 4 Statutory Customers Transition “crunch” Better data rationalised collection

Key changes 2019/2020: • Mid-cycle reporting Submitting data ready for sign-off at three points per year • New Data Model Field level changes from the existing specification • Quality Data quality assurance will apply throughout the year • Synchronisation Collected data will align more closely (through “unique identifiers”) with student administration systems • Scope The data specification will make clear how HESA determines what data is in scope (therefore subject to quality assurance) for the reporting period;

What can you do? • Business process – take steps to ensure processing of organisational data is consolidated, high quality and allows timely, mid-cycle internal reporting • Use HESA Data Capability toolkit to assess where improvements in data capability could be made • Visit Data Futures Resources page − Documents and outputs: understand new reporting cycles and data specification changes • Sign up to Data Futures Jisc. Mail group − Programme updates and milestones • Discuss and plan for changes required to your student administration systems

E datafutures@hesa. ac. uk W www. hesa. ac. uk/innovation/data-futures #Data. Futures