Herbert Wertheim College of Medicine Administrative and Staff

Herbert Wertheim College of Medicine Administrative and Staff Assembly July 25, 2017 1

Office of Academic Affairs Education at HWCOM Karin Esposito, MD, Ph. D Associate Dean for Curriculum and Medical Education

What’s new in HWCOM education? • More students • New programs • National and international attention • Many new clinical partners • Updated curriculum management system • Accreditation for PA and MD programs

HWCOM Educational Programs • MD • Graduate Certificate Program • Ph. D • PA • International programs

HWCOM Total Student Enrollment FY 17 -18 Budget Total - 692 students 800 700 600 14 45 135* 500 400 300 498 200 100 0 MD Program PA Program Bio. Med Certificate Program Ph. D Program

Doctor of Medicine United States Medical Licensing Examination – Scores 2016 98% National 95% Mean Scores HWCOM 239 National 228 STEP 1 Pass Rates HWCOM STEP 2 Pass Rates HWCOM HWCOM 99% National 95% Mean Scores 247 National 240 Residency Match Statistics Class of 2017 Total Graduates 114 Total Matching 112 98. 2%

Master in Physician Assistant Studies Program • The program will be admitting its third cohort of 45 students in July 2017 from an application pool of over 1400 candidates • The inaugural class will graduate in December 2017. • Provisional monitoring visit was conducted in June 2017 (second visit). • The 3 rd visit – to obtain full accreditation - is scheduled for Octpber 2018.

Ph. D in Biomedical Sciences • The first student graduated in the fall semester in 2016 • Dr. Alexandra Rodzinski completed the Ph. D program in less than 4 years. Following graduation she was awarded a T 32 Interdisciplinary Translational Cancer Nanotechnology Fellowship at the MD Anderson Cancer Center/RICE University in Houston, TX. • Two students will graduate in Summer 2017 • Two students expected to graduate in Fall 2017

The HWCOM MD curriculum has received national and international attention

FIU’s Clinical Affiliates Aventura Hospital and Medical Center Baptist Health South Florida Broward Health Citrus Health Network Cleveland Clinic Florida Jackson Health System (Public Health Trust) Memorial Healthcare System Mercy Hospital Miami Jewish Health System Miami Veterans Affairs Healthcare System Mount Sinai Medical Center Nicklaus Children’s Hospital Palmetto General Hospital South Florida Evaluation and Treatment Center

Curriculum Committee

Curriculum Management Assessment Committee Clinical Education Committee Strand Leaders Committee Curriculum Committee Educational Technology Committee Program Evaluation and Quality Improvement Committee Foundational Education Committee

General Competency Domains for the practice of medicine • • • Patient Care Knowledge for Practice-based Learning and Improvement Interpersonal and Communication Skills Professionalism Systems-based Practice Interprofessional Collaboration Personal and Professional Development Social Accountability

Graduate Certificate in Molecular and Biomedical Sciences (GCP) Barbra Roller, Ph. D Tracey Weiler, Ph. D July 25, 2017 14

Overview 1. The History of the Program Creation 2. Mission and Goals 3. About the Students 4. Courses and Faculty 5. Administrator/Staff support for the program 6. Program Outcomes

GCP Leadership Team ACADEMICS Tracey Weiler, Ph. D Academic Program Director Andrea Matamoros Program Coordinator Academics ADMINISTRATION Barbra Roller, Ph. D Odalys De La Rosa, MBA Administrative Sr. Program Coordinator Director Administration

GCP Timeline • GCP Committee Charge • Development of Certificate • Proposal Submission for Approval 2015 2016 • Program and Course Development • Student Admissions • Inaugural Class Orientation • Fall Semester Classes • Spring Semester Classes • Graduation! 2016 -2017 -2018 • Student Admission

GCP Mission The Graduate Certificate in Molecular and Biomedical Sciences program at Herbert Wertheim College of Medicine (HWCOM) at FIU aims to: • provide academic enhancement and professional development to applicants to health-related professional degree programs • strengthen the biomedical knowledge and professionalism skills of applicants • improve their qualifications for application to medical school or other health-related professional degree programs

Goals • Enhance biomedical knowledge • Small cohort • Active learning • Develop communication skills • Develop professionalism skills • Learning skills • Time Management & Goal Setting • Values and Beliefs • Medical school admissions counseling 19 • Mandatory Advising Meetings • Enhancement of non-academic activities m a x E se u o ittee H m n I m • Co w e i v Re ms a x e ME B N • d n a g n riti • W sentation Pre ents m s s Asse alism n o i s fes o r P ns • o i t a u Eval ourse S C M G ts n • e m n Assig

GCP Students 2016 -2017 • 170 Applicants • 48 Students Matriculated • 42 Students Received Certificate 2017 -2018 • 325 Applicants 20

Demographics 2016 -2017 • 29 Male (60%): 19 Female (40%) • Undergrad GPA: Mean = 3. 5; BCPM = 3. 37 • Schools • • FIU = 16 UM = 8 UF = 7 Duke, Seattle U, Stetson, NSU, UCF, USF, Wash. U, Maryland • Majors • Biology, Biomed Sci, Chemistry, Neurosciences, Psychology, … 21 (n=48)

Courses & Faculty Medical Genetics Cell Biology and Medical Biochemistry • Irina Agoulnik • Jeremy Chambers • Diana Azzam Medical Molecular Biology • Tracey Weiler • Melissa Armas • Tracey Weiler Medical Physiology • Saby Moulik Professional Skills in Medical Sciences Barbra Roller Pathology and Medical Histology • Aileen Marty 22 Medical Microbiology Immunology • Kalai Mathee • Marisela Agudelo • Andrea Raymond • Hoshang Unwalla • Nazira El-Hage

Accreditation HWCOM Office of the Deans • Sandy Allen • Laura Creel • Bryant Huber HWCOM Office of Academic Affairs Finance Office of Medical Education • Winnie Chang • Carolyn Runowicz • George Dambach • Karin Esposito • Claudia Paz Assessment • Rodolfo Bonnin • Maria Santacruz • Melissa Lago • Nancy Alonso

Deans Grades & Records • Almi Rodriguez • Tatiana Felix • Sachay Liriano Student Programming and PLC • Juan Oves • Robert Hernandez • Adrian Jones • Barbra Roller Front Desk Reception HWCOM Office of Student Affairs Financial Assistance • Marissa Miles • Alberto Diaz Jr • Jessica Herrera Admissions • Andria Williams • Cristina Arabatzis • Christina Covoletski

Deans & Directors • Liane Martinez • Liz Rockowitz • Winnyanne Kunkle HWCOM Office of Finance and Administration Instructional Design • Leslie Bofill • Julio Castro • Daniela Aguado • Dania Collado • Michelle Perez Information Technology Marketing and Public Relations • Mandy Chen • Chris Stettner • Jose Fernandez • Ileana Varela Appointments Everywhere • Teresa Reyes Gavilan

Program Outcomes Of the 42 students earning the Graduate Certificate: • 30 applied to medical school for 2017 • 22 were accepted to a medical school • 15 will be matriculating at HWCOM MD program

The students said it best: “The greatest part of this program was getting used to the rigor that encompasses graduate school. I also learned a lot about myself. In the first semester, I felt like I was drowning at times in information and didn't know where to start, causing me to feel helpless. Now, at the end of the second semester, I can confidently say that I know what techniques work best for me…. I really think this preparation in terms of content, rigor, critical thinking and professionalism will pay off; I am incredibly grateful. ”

We are also incredibly grateful…. Thank you so much to everyone in HWCOM who has been involved in the success of this program. It truly is a collaborative endeavor.

Michael Paez, MPH Associate Director of Research Administration Florida International University Herbert Wertheim College of Medicine AHC 1 -300 - Telephone 305 -348 -6078

§ Pre-Award § Post-Award § Effort Certification § Human Subject Research (IRB)

§ Assistance with EPRAF § Provide information for budget § Budget creation and review § Budget Narrative review § Secure signatures for all forms ( cost share forms, DCEF and Pre- Award Release of funds). ORED (Office of Research & Economic Development) requires that the Final Proposal is submitted to their office 2 business days before the sponsor’s deadline.

§ Budget review § Monthly grant reports / F&A Reconciliations § Projections for salary and know expenditures § Prior month back-up (invoices) § Budget Modification Requests § No Cost Extension Requests § Agreements/Subcontracts § Material Transfer Agreements (MTA)/Memorandum of Understanding (MOU) § Subcontract/Consulting Agreement § Confidentiality Agreements § Intellectual Property Disclosure Forms § Project Closeout § Expenditures § Review and approve all expenditures that post to project § Payroll, Travel and purchasing requests.

§ Purchasing § Blanket PO’s Restrictions § Controllers will approve BPO’s in small amounts ($1 k - $2 k) § BPO’s for Fischer, Air Gas and Bio-Rad are not allowed since they are in the FIU Market. § Requests for non-FU Market place vendors must be submitted via Finance 360. § Travel § Please submit travel request to COMFIN at least 4 weeks in advance. § If being funded form a project, a benefit to the project should be provided. § Expense Reports § Please submit ER’s to COMFIN within 10 days of travel.

$ 10. 0 $ 9. 0 $ 8. 6 $ 8. 0 $6. 6 $ 7. 0 $ 6. 0 $4. 9 $ 5. 0 $4. 6 $ 4. 1 $ 3. 9 $ 4. 0 $ 3. 0 $ 2. 0 $2. 6 $ 2. 5 $ 4. 2 $ 3. 9 $ 3. 7 $ 5. 7 $ 3. 9 $ 2. 5 $ 1. 0 $- FY 2012 *Values in Millions FY 2013 Total Funding Authorized FY 2014 FY 2015 FY 2016 HWCOM Grants and Contracts Expenses FY 2017 (Preliminary) Collaborative

§ Federal and state research compliance mandate § assurance that the funds allocated to research grants and contracts are spent in the manner they are intended to be used. § Effort Certification Periods § Fall § Spring § Summer § Our office reviews and verifies that effort cards are corrects and send frequent reminders to faculty ensure we are compliance prior to the deadline date.

§ “Human subject means a living individual whom an investigator conducting research obtains (1) data or (2) identifiable private information through intervention or interaction with the individual. ” § 45 CFR 46. 102(f)

§ The existing data/specimens will be provided to me with direct identifiers that link back to the subject (e. g. , name, address, etc. ) § The existing data/specimens will be provided to me in a coded format that could potentially be linked back to the subject (i. e. , a key to decipher the code exists that could identify the subjects) § The existing data/specimens will be provided to me in an anonymous format (i. e. , it will not be possible to trace the data back to a subject in any manner) Please contact our office prior to commencing any project you believe does not meet this criteria of HSR, so we can assist you.

§ Exempt § minimal risk to subjects § Does not include analysis of medical records § Expedited § minimal risk to subjects § non-sensitive topic § consent requirement § Full Board Review § More than minimal risk to subjects § sensitive topic, patient contact § clinical research, test of drug efficacy, etc.

§ Basic Biomedical Research or Basic Social Behavioral Research Course Must be retaken every 3 years § Health Information Privacy and Security (HIPS) for investigators Only needs to be take once

Michael Paez, MPH Associate Director of Research Administration AHC 1 -300 305 -348 -6078 Michael Maltez Grants Administrator AHC 1 -300 305 -348 -9030 § Purchasing questions § Pre-Award § Project Balances § Post-Award § NCE § IRB/IACUC/IBC § Budget Modifications § Effort Certification § MTA/Agreement Requests § Project Closeout

Empower To Lead (E 2 L) HWCOM Staff Assembly July 25, 2017

History • Created in December 2015 • Evolved from HWCOM’s ELEP Cultivation Committee and HWCOM’s Women’s and Minority’s Leadership Development Support Forum • Co-led by Winnie Chang & Melissa Ward-Peterson

Mission To create a forum for all faculty and staff to share thoughts and ideas related to leadership practice and theory.

Format • Discussion sessions • E 2 L Stories

We want to hear from you! • Interested in sharing during E 2 L Stories? • Interested in a particular topic/article? • Email Melissa Ward-Peterson (mward@fiu. edu) or Winnie Chang (wchang@fiu. edu)!

Please join us! We will be sending out the schedule for the upcoming year soon!

Questions?

Herbert Wertheim College of Medicine FY 17 -18 Budget Wrap-Up 48

2017 -18 Budget Funding Sources* Total Funding Sources of $75. 9 M **[CATEGORY NAME], [VALUE] *[CATEGORY Programmatic NAME], [VALUE] Revenue; $ 5. 62 Research; $ 5. 36 Affiliation Agreements; $ 2. 09 27% $20. 6 M Tuition ; $ 18. 24 Centrally Funded E&G; $ 0. 27 73% $55. 3 M Special Appropriations; $ 3. 29 Carry Forward; $ 7. 15 *Does not include funds for Neuroscience Centers of Florida Foundation **Clinical Revenue has not been adjusted for bad debt ***Foundation amounts represents Interest Earnings only General Revenue; $ 29. 98 49

2017 -18 Budget Funding Sources by Mission $ 70. 0 $63. 3 M 85% Clinical Services Foundation Auxiliaries $ 60. 0 Contracts and Grants E&G $ 50. 0 $ 40. 0 $ 30. 0 $ 20. 0 $7. 8 M 10% $ 10. 0 $3. 7 M 5% $ Education Research *Does not include funds for Neuroscience Centers of Florida Foundation Clinical 50

2017 -18 Budget Non E&G Funding Sources -Unrestricted Non E&G funding accounts for $20. 6 M or 27% of funding sources Programmatic Revenue $5. 62 § Include PA program $2. 7 M § Biomed Certificate $0. 8 M § International Programs $1. 2 M Clinical Revenue $1. 6 M Net Charges Projection not adjusted for bad debt Tuition, [VALUE] Foundation = $2. 3 M • Spendable amounts from investment earnings only = $2. 3 M General Revenue, [VALUE] Carry Forward $7. 15 M § Primary Care GME $2. 6 M § Tuition Remission $1. 8 M § Ongoing Contracts(IT, Rent) $1. 3 M § FY 16/17 Commitments $. 7 M § Operational Investments $. 6 M Carry Forward, [VALUE] 51

2017 -18 Budget Non E&G Funding Sources - Restricted Non E&G funding accounts for $20. 6 M or 27% of funding sources Affiliates $2 M Agreement with Baptist, Citrus Health Network, MCH , etc Research; $ 5. 36 Affiliation Agreements; $ 2. 09 Restricted Funds Tuition, [VALUE] Centrally Funded E&G; $ 0. 27 Special Appropriations; $ 3. 29 Centrally Funded $272 k – Ph. D Program Carry Forward, $7. 15 General Revenue, [VALUE] Specials • DOH $2. 45 M NHELP Collaborative • . 84 K Primary Care Residency 52

Herbert Wertheim College of Medicine Administrative and Staff Assembly Human Resources July 25, 2017 53

Administrative and Staff Employee Recognition Program R. I. S. E. nomination period is now open through August 31, 2017 54

Administrative and Staff Employee Recognition Program Taskforce Committee Voting Committee Chair: Dean’s Office: Office of Academic Affairs: Office of Clinical Affairs: Office of Student Affairs: Office of Finance & Administration: FIU Health: Natalie Hernandez Oscar Otero Kelly Bonuchareune Fadoua Belmekki Tatiana Felix Leslie Marine-Marill Elisama Nunez Dean’s Office: Office of Academic Affairs: Office of Research Administration: Office of Clinical Affairs: Office of Student Affairs: Office of Finance & Administration: FIU Health: Psychiatry and Behavioral Health: Immunology: Maelyn Norin Liedke Maritere Williams Michael Paez Charles Gonzalez Natalie Hernandez Scarlett Aldana Deborah Tavera Odalys Perez Priscilla Chaves Karla Munoz Caamano 55

Administrative and Staff Employee Recognition Program Recent Changes Ø Nomination period will commence in July of every year and nominators will reflect previous fiscal year’s performance Ø Winners will be announced annually at the HWCOM Holiday Luncheon Ø Awards will be provided in the form of a “Spot Award Bonus” Ø Handbook has been updated to provide clarification regarding multiple nominations and the selection process of the voting and taskforce committee’s Ø Updated Nomination Form to assist nominators in the selection of award categories 56

Administrative and Staff Employee Recognition Program Survey Transparency on Committee Members and Voting Process (Detailed communication will be provided regarding who the members are and how winners are selected) Senior Leadership Involvement (Will encourage Senior Leaders to spearhead the program) Acknowledgement of Nominees (All nominees will be announced and acknowledged) Confidentiality of Nominations (All nominators will remain anonymous) 57

Administrative and Staff Employee Recognition Program R. I. S. E. 2016 Winners!! Teamwork Winners Ferinelys Cabrera, Mariel Gutierrez and Julia Perez with Dr. Eneida Roldan, Above: Fadoua Belmekki. Below: Winners Viviana Jacobs, Abigail Dominguez and Beatrice Ortiz 58

Administrative and Staff Employee Recognition Program R. I. S. E. 2016 Winners!! Service Excellence Lorraine Nowakowski and winner Maria Martinez Winner Lisa Riolo (nominated by Dr. Gagani Athauda) and Prof. Georg Petroianu Dr. Onelia Lage and winner Valeria Raventos 59

Administrative and Staff Employee Recognition Program R. I. S. E. 2016 Winners!! Extra Mile Winner Juan Oves, Jr. , (nominated by Bailey Roberts) with Jessica Lewis Sachay Liriano and winner Jonathan Gutierrez Winner Natasha Lopez with Dr. Nana Garba 60

2016 -2017 Performance Excellence Process Includes all Out of Unit, AFSCME, and FNA employees Ø Employee Self Evaluations: July 28 Ø Supervisor Evaluations: September 1 Ø Due Date (Including Second Level Approval): September 30 Performance Management Workshops for Supervisors July 26 -27, 2017 For additional resources please visit https: //medicine. fiu. edu Resources>>Employees>>Useful Links>>Performance Management 61

HWCOM Website Employee Resources https: //medicine. fiu. edu 62

Training and Development 63

Training and Development 64

Training and Development 65

Open Forum 66