Helping Businesses Grow Succeed Florida Procurement Technical Assistance
Helping Businesses Grow & Succeed Florida Procurement Technical Assistance Center at Florida Gulf Coast University Presents: Reading Solicitations Government Contracting Services are offered by the Florida Procurement Technical Assistance Center at Florida Gulf Coast University
Learn more online at www. FPTAC. org Government Contracting Services are offered by the Florida Procurement Technical Assistance Center at Florida Gulf Coast University (FGCU) This Procurement Technical Assistance Center (PTAC) is funded in part through a cooperative agreement with the Defense Logistics Agency. Helping Businesses Grow & Succeed
Objectives • Read Solicitations • Methods of Procurement • Types of Contracts 3 Helping Businesses Grow & Succeed
What Does The Government Want? 4 Helping Businesses Grow & Succeed
How Do They Communicate? 5 Helping Businesses Grow & Succeed
The Solicitation Helping Businesses Grow & Succeed
Methods of Procurement • Micro Purchases (Credit Cards, $1 -$3, 500) • Simplified Acquisitions ($3, 500 - $6. 5 Million) • Sealed Bids (Price only) Invitation for Bid (IFB) • Negotiated (Price or Cost) Request For Quote (RFQ) (Price only) Request For Proposal (RFP) (Price or Cost Data) • Sources Sought (Information only) Request for Information (RFI) 7 Helping Businesses Grow & Succeed
Micro Purchases • Awards made from $1 -$3, 500 – Small or Large Business – No Competition – One Source – Price 8 Helping Businesses Grow & Succeed
Simplified Acquisitions • • Awards made from $3, 500 -$6. 5 million Commercial Item Request for Quote (RFQ) Competitive Negotiated --- Non Negotiated Lowest Price or Best Value Price Only (Fixed-Price) 9 Helping Businesses Grow & Succeed
Invitation For Bid(IFB) • Sealed bid: – Award will be based on lowest price – Bid is publicly opened AND – No discussions, no negotiations. 10 Helping Businesses Grow & Succeed
Request For Proposal (RFP) • Negotiated ---- Non Negotiated • Lowest Price or Best Value • Cost or Price data 11 Helping Businesses Grow & Succeed
Request For Information (RFI) • Agency search for Information • Offeror submits a technical approach • No price/cost data submitted. 12 Helping Businesses Grow & Succeed
Types of Contracts • Cost • Firm-Fixed-Price 13 Helping Businesses Grow & Succeed
Solicitation • Identifies the requirements of the agency • Contains all the terms and conditions of the proposed contract. 14 Helping Businesses Grow & Succeed
Uniform Contract Format • Part I -- The Schedule – A - Solicitation/Contract Form – B - Supplies or Services and Prices – C - Description/Specification – D - Packaging and Marking – E - Inspection and Acceptance – F - Deliveries or Performance – G - Contract Administration Data – H - Special Contract Requirements 15 Helping Businesses Grow & Succeed
Uniform Contract Format (Con’t) • Part II - Contract Clauses – I - Contract Clauses • Part III -- List of Documents, Exhibits, and Other Attachments – J - List of Attachments 16 Helping Businesses Grow & Succeed
Uniform Contract Format (Con’t) • Part IV - Representations and Instructions – K - Reps, Certs, and other statements of offerors – L - Instructions, conditions, and notices to offerors – M - Evaluation factors for Award 17 Helping Businesses Grow & Succeed
Uniform Contract Format (Con’t) • Part I, II and III become the contract • Part IV is retained in the contract file. 18 Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form • Multipurpose standard forms – SF 33 - Solicitation, Offer and Award – SF 1442 - Solicitation, Offer and Award (Construction) – SF 1449 - Commercial Items 19 Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form • Number of pages • Solicitation Number • Type of solicitation – Sealed Bid (IFB) – Negotiated (RFP) • Date Issued • Defense Priority Allocation System (DPAS) Rating 20 Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form • Issued by • NAICS • POC, Name, Title, Phone number, e-mail, fax number • Bid/proposal due date, time and location • Minimum bid/offer acceptance period 21 Helping Businesses Grow & Succeed
Section A Solicitation/Contract Form • Name/Address of Offeror • Acknowledgement of amendments • Signature Block for Offeror 22 Helping Businesses Grow & Succeed
Section B Supplies or Services • Contract Line Item Numbers (CLINs) • Description of Supply/Service • Extended Price • Total Price 23 Helping Businesses Grow & Succeed
Section C Statement of Work • Description of Scope of Work 24 Helping Businesses Grow & Succeed
Section D Packaging and Marking • Packaging requirements • Identifies special markings bar coding 25 Helping Businesses Grow & Succeed
Section E Inspection and Acceptance • When and Where 26 Helping Businesses Grow & Succeed
Section F Deliveries or Performance • Identifies the place of performance of the services or delivery of the items. 27 Helping Businesses Grow & Succeed
Section F Deliveries or Performance • Specifies the performance/delivery schedule • Specifies the term of the contract, including Options 28 Helping Businesses Grow & Succeed
Section G Contract Administration Data • Who will administer the contract for the Government • Where contractor invoices are to be sent 29 Helping Businesses Grow & Succeed
Section H Special Contract Requirements • Security requirements • Additional insurance requirements 30 Helping Businesses Grow & Succeed
Section I General Provisions • Clauses incorporated by reference, with the same force and effect as in full text (FAR 52. 252 -2) 31 Helping Businesses Grow & Succeed
Section J -List of Documents, Exhibits & Attachments • • • Contract Data Requirements Lists (CDRLs) Security Specifications Wage Determinations Drawings Lists of Government Furnished Property Past Performance 32 Helping Businesses Grow & Succeed
Section K - Representations & Certifications • • Debarment and Other Responsibility Issues Taxpayer Identification Small Business Certifications DUNS Number Toxic Chemical Release Reporting EEO Affirmative Action Compliance 33 Helping Businesses Grow & Succeed
Section L - Instructions, Conditions and Notices • Instructions to Offerors (52. 215 -1) • Type of Contract • Proposal Preparation Instructions • Evaluation Process 34 Helping Businesses Grow & Succeed
Section M Evaluation Factors for Award • Basis for Award Technical Cost Price Data 35 Helping Businesses Grow & Succeed
Amendment • Revised requirements of the Government (changes in quantity, specifications, delivery schedules, opening dates, etc. ) • Corrections to the IFB/RFP/RFQ 36 Helping Businesses Grow & Succeed
Summary • Read Solicitations • Methods of Procurement • Types of Contracts 37 Helping Businesses Grow & Succeed
Q&A • Point of Contact Daniel Telep Jr. dtelep@fgcu. edu 239. 745. 3708 www. fsbdcswfl. org www. fptac. org Helping Businesses Grow & Succeed
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